Perry Township Board of Trustees

Work Session

January 15, 2013 7:00pm

The Board previously reserved the right to take action at this meeting

Excused absence:  None.

Additions/Deletions to Agenda: None.

Public Hearings/Invited Guests: None.

Communications:  None.

Public Speaks on items up for Board Approval: None.

Township Business requiring Board Action: None.

Unfinished Business: None.

New Business:

Trustee Haines made a motion to approve bills and payroll in the amount of $432,236.99 for the week ending January 15, 2013; Seconded by Trustee Chessler.

ROLL CALL: Trustee Haines, yes.  Mr. Laubacher, yes.  Mr. Chessler, yes. 

Fiscal Officer: 

Trustee Laubacher made a motion to accept the minutes of the January 8, 2013 Re-Organizational Meeting; Seconded by Trustee Chessler.

ROLL CALL: Trustee Haines, yes.  Mr. Laubacher, yes.  Mr. Chessler, yes. 

Administration:  None.

Fire Department: None.

Police Department: None.

Road Department: None.

Law Director:

Consider Certification of 1.0 Mill Operating Levy

Mr. Hall stated that the Board has already authorized the County Auditor to certify the 1.0 mill operating levy for the general fund.  Mr. Hall stated that when he further reviewed the levy with Mr. Oates and Mr. Thorn at the Auditor’s office they brought to his attention that the resolution did not include those precincts that are incorporated areas such as Navarre, Massillon and Canton.  Mr. Hall stated that he believes it is the Board’s desire to tax those areas as well.  Mr. Hall stated that he has drafted a replacement resolution for the Board to consider which asks the Auditor to certify all of Perry Township including incorporated areas.  The first resolution only included unincorporated areas of Perry Township.  The new resolution will include the precincts that have been subject to annexation as well.  Mr. Schlegel stated that when he spoke to Mr. Oates to get his numbers they came up with $483,422.00 which included all of Perry Township.  The certification based on what Mr. Hall stated in the resolution came out to $476,233.00.  That is the difference between including the incorporated areas of Perry Township.  Mr. Hall stated that could mean the difference between a piece of equipment or part-time employee.  Mr. Hall stated should the Board approve this replacement resolution tonight he will hand deliver it to the Auditor’s office tomorrow.  The certification will still come back in time for the Board to consider putting the levy on the ballot.

Trustee Chessler made a motion that the Board adopt the substitute resolution for the reasons explained by the Law Director as it is written and before the Board tonight; Seconded by Trustee Haines.

ROLL CALL: Trustee Haines, yes.  Mr. Laubacher, yes.  Mr. Chessler, yes. 

Mr. Hall noted that including the incorporated areas can only take place on the general operating levy because those areas are still considered Perry Township.  Those incorporated areas can not be included on Police, Fire and Road because those departments to do not service those areas.  Mr. Hall stated that a good example would be the Key Bank on SR 172.  Key Bank was annexed and is in the City of Canton but it is also in Perry Township.  Therefore, that parcel would be included in the general operating levy but would not be included in the Police, Fire or Road levies.  Trustee Haines stated that is because those departments to do serve that area.  Trustee Laubacher inquired how the general fund services the Key Bank parcel.  Mr. Hall stated because Key Bank is still in the Township.  Trustee Laubacher inquired if the same thing applies to University Village.  Mr. Hall stated that it does not include University Village because that area was annexed and fully incorporated into the City of Massillon.  University Village does not remain in the Township.  Mr. Hall stated that the J.E.D.D. is another area that is subject to taxation because even though it is in Navarre and they provide road, fire and police services they still receive other Township services.  Mr. Hall thanked the Board and stated that he would deliver the substitute resolution to the Auditor’s office in the morning.

Consider Approval of Road, Fire and Police Union Contracts

Fire Union

Mr. Hall stated that he is not ready to obtain signatures for the union contracts just yet but he wanted to provide a more comprehensive report to the Board.  Mr. Hall stated that the fire union negotiations were finished today and they agreed on a 0% increase in 2013 along with other concessions.  There are a lot of language changes and additional language regarding health/ wellness.  The biggest change that the Board will see is that they have gotten away from the uniform allowance reimbursement process.  Currently, an employee would order a pair of uniform pants, shirt and boots which would then get approved by the Chief.  Once the purchase receipt is turned in it is submitted to the Township for reimbursement.  The new contract has changed and they are going back to the old system.  The Township will write a check to the employee for $750.00 (no increase in the amount) and they will turn in their receipts showing what they used the uniform allowance for.  It is the responsibility of the employee to come to work in the appropriate uniform.  If they do not come to work dressed appropriately then it is up to the Chief to discipline or reprimand them.  Trustee Haines stated that this reduces the amount of checks that the Township cuts to the employees for uniform reimbursement.  Trustee Chessler stated that this is something that is more appropriate for the Fire Department and the Chief indicated that he has not had a problem with employees being inappropriately dressed for work.  Chief Martin and the union members agreed that the $750.00 is a reasonable amount and that the money does get used every year so that they can stay in compliance with their uniform requirements.  The union came in originally and asked for money.  The answer was, no more money, but use the allotted money more responsibly. 

Mr. Hall stated that there has been an issue with excessive use of sick days.  Mr. Hall stated that he will refer to it as excessive use of sick days instead of misuse of sick days because no one has been disciplined for misuse.  If an employee goes 180 days (6 months) without using sick days then that employee is given an option to convert a certain amount of sick time into a personal day.  This is an incentive to come to work and to not use sick leave unless you are truly sick.  This also reduces the cash out amount when a person leaves or goes to retire. 

Mr. Hall stated that there has been an informal process of light duty and that process has now been formalized.  There are a lot more rules and regulations regarding light duty work criteria.  Mr. Hall stated that the negotiations were finalized right around noon today.  The draft contract was sent out.  Mr. Hall stated that he received confirmation from Mr. Taylor, Mr. Shetler and Mr. Moore that they have approved it.  They will now take the draft contract for a formal vote.  Mr. Hall stated that he hoped to have a signed contract ready for the Board next Tuesday.  Mr. Hall stated this has been the shortest and most productive fire union negotiations that they have ever had.  The union understands that the budget does come into play when negotiating for collective bargaining. 

Road Union

Mr. Hall stated that the Road Department union has already voted and approved their draft contract.  There will be a 0% pay raise for 2013, a reduction in sick day’s cash out at retirement and they have agreed to continue to pay for insurance the way that they always have.  Mr. Hall stated in the past the Road Department union was usually the most difficult to negotiate with which is credited to their former union and union attorney.  This time around it was not like that.  Mr. Hall stated that the union recognizes that out of all of the unionized departments the Road Department has the slimmest budget.  Trustee Laubacher inquired about the sick time.  Mr. Hall stated that is another concession that was made amongst the road union.  Before, the road union members could go five (5) days off sick without getting a doctors excuse.  The new contract language requires a doctor’s excuse after three (3) days of being off sick.  This makes the road union consistent with the other Township departments.  Mr. Hall stated that the fire union agreed to the same thing.  Mr. Hall stated that the road union contract will definitely be signed and ready for Board approval next week at the regular meeting.  The road negotiating committee came in with reasonable requests and they looked at the budget and understood that the Township needs to watch its nickels and dimes.  Trustee Chessler noted that all of the union contracts are three (3) year agreements and they are all on the same footing with the insurance.  It is consistent amongst all of the unions and they are all subject to the insurance committee that meets every year.

Trustee Haines inquired if the road employees are still able to get their comp time for the amount of time they work for snow removal.  Mr. Hall stated that it was adjusted to sixteen (16) hours on and six (6) hours off.  Both Mr. Masalko and Mr. Young indicated that this is better for management when it comes to scheduling and flexibility.  Trustee Laubacher inquired if the contract has to be opened back up next year regarding pay scales.  Mr. Hall stated that the contracts are locked in for three (3) years and they are receiving 0% increases in 2013 and there are increments laid out for 2014 and 2015.  Mr. Hall stated that there is new language in the contract that states that if an employee is sick or unable to perform their job duties then the Road Superintendent is authorized to send them home without requiring an evaluation.

Police Union

Mr. Hall stated that he received a text message from Chuck Wilson stating that he will have the contract language to him this week.  Mr. Hall stated that it is his understanding that the union voted on it but they are just waiting on Mr. Wilson to provide the contract.  Mr. Hall stated that as soon as he gets the contract he will go over it with the Chief, Deputy Chief and Trustee Chessler with a fine tooth comb.  Mr. Hall stated that he anticipates having the contract in hand and ready for the Board next week.  The police contract agreed to a 0% increase in 2013 and they will continue to pay their insurance as they have been.  Mr. Hall stated that the union negotiations have been good all the way around.  The employees are seeing and recognizing the budget constraints.  They are trying to protect their jobs by not making outrageous financial demands.  Trustee Chessler stated that the police union came out and said that they don’t sense an appreciation or respect for the risks that they take and the sacrifices that they make.  Trustee Chessler reassured them that, that is not the case and just because the Board is negotiating and trying to hold the line on costs doesn’t mean that they don’t respect what they do.  Mr. Hall stated that it is very ample to have a Trustee at the table and it does mean a lot to the union members.  Trustee Chessler was able to very directly reassure all of the safety service forces and road union that the Board appreciates their work and sacrifices.

Zoning: None.

Parks/Recycling: None.

Executive Session(s): 

Trustee Haines made a motion that the Board adjourn into an Executive Session pursuant to ORC 121.22 (G) (1) concerning personnel issues to include the Board, Fiscal Officer, Law Director and others as requested with no action to be taken; Seconded by Trustee Chessler.

ROLL CALL: Trustee Haines, yes.  Mr. Laubacher, yes.  Mr. Chessler, yes. 

The Board adjourned into Executive Session at: 7:23pm

The Board adjourned from Executive Session at: 8:22pm

Department Matters Not Requiring Board Action:

Administration: None.

Fire Department: None.

Parks/Recycling: None.

Police Department: None.

Road Department: None.

Zoning: None.  

Law Director: None.

Upcoming Events:

A.            Perry Township business Exchange Meeting- Wednesday, January 30, 2013 from 7:30am to         8:30am at the Police Department Community Room.

Public Speaks-Open Forum: None.

Adjournment:

With nothing further to come before the Board, Trustee Haines made a motion to adjourn the meeting at 8:22pm; Seconded by Trustee Laubacher.

ROLL CALL: Trustee Haines, yes.  Mr. Laubacher, yes.  Mr. Chessler, yes. 

Doug Haines, President                                                      

Joe Schlegel, Fiscal Officer

Perry Township Board of Trustees

Work Session

December 11, 2012 6:00pm

The Board previously reserved the right to take action at this meeting.

Pledge of Allegiance:

Excused absence:  None.

Additions/Deletions to Agenda: None.

Public Hearings/Invited Guests:

Robert Fisher, Huntington Broker- Healthcare Renewal Presentation

Trustee Chessler stated that the Township has convened a Healthcare Benefits Committee that is comprised of a Board representative, two (2) representatives from the Administration Office and representatives from each of the various collective bargaining units.  The Township engaged in a process called “Form Fire” to gather all of the information from the body of insured lives to shop the providers in the industry that might to gain Perry Township’s business.  This process has been done in years past.  The Township has engaged Huntington to help in the process to make sure that there is a comparison of products that are sufficient to satisfy the Board’s obligation to the unions of equal to or better than coverage. 

Trustee Chessler stated that the Healthcare Benefits Committee then took on the tedious process of comparing all of the offers to one another and to bring in Aultcare (current provider) to see what their response was to the competing offers.  Trustee Chessler stated that the Healthcare Benefits Committee is ready to make their recommendation to the Board.  The insurance renewal will become effective on January 1, 2013.  Although, healthcare costs continue to rise significantly, the Healthcare Benefits Committee believes that they have negotiated a good offer.

Mr. Fisher stated that he provided the Board with information regarding the progression of the Aultcare renewal rate for 2013.  The employees were asked to provide information on their health history through “Form Fire” so that competitive quotes could be obtained.   Aultcare’s initial renewal rate came in at 13.01% above the current rate.  This would have been an increase to the Township of over $100,000.00.  Alternatives quotes were received from SummaCare, Anthem and the Health Plan.   The Health Plan only offered a HMO which is not comparable to the Township’s current plan.  SummaCare provided a quote that came close to matching the Township’s current plan but uses a completely different network of providers which would cause the employees to change most of their providers. 

Mr. Fisher stated that they were able to take all of this information back to Aultcare in an attempt to negotiate the renewal rate down.  At first Aultcare came back with a 5% increase.  Based on the last Healthcare Benefits Committee meeting, Aultcare was approached a final time for negotiations.  Aultcare’s final renewal rate came back at 3.01%.  This is the same process that was followed last year.  Mr. Fisher stated that the final negotiations get pretty heated and the Township has had several good years.  The renewal rates have been good primarily because the usage has gone down.  The committee has done a good job of distributing information among the Township employees and has gotten them to understand that the usage affects premium rates.  Mr. Fisher indicated that the recommendation of the Healthcare Benefits Committee is to renew with Aultcare at a 3.01% increase.

Trustee Chessler stated that at the last meeting Officer Fisher had inquired if it was a possibility to lock in a figure for two (2) years.  Mr. Fisher stated that the proposal could only be for one (1) year primarily because of the unknown future in regards to the Healthcare Reform.  Trustee Chessler confirmed that the final information regarding renewal rates received from Mr. Fisher was sent to all of the members of the Healthcare Benefits Committee.  Administrator Fetzer stated that was correct.  Trustee Chessler stated that the Healthcare Benefits Committee unanimously recommends that the Board renews with Aultcare for the year 2013. Trustee Laubacher inquired if there was any chance of getting a lower renewal rate than 3.01%.  Mr. Fisher stated at this point and time, no.  Trustee Chessler inquired what the annual experience was or the amount of premiums the Township paid in ratio to what Aultcare paid out.  Mr. Fisher stated that they do not give out the actual number.  They give out the rating formula which begins with a two (2) year period.  Mr. Fisher stated that his best guess is that the Township spent somewhere in the neighborhood of 90% of the premium that was paid in.  That includes claim expense and the administrative expense.  Looking at that, people may wonder why the Township didn’t get a lower renewal rate than 3.01%.  Every year, the cost of healthcare increases.  Providers have those escalations built into their contracts.  Aultcare expects their costs to increase by 9% next year.  Trustee Laubacher thanked the Healthcare Benefits Committee for their work on this because over the past couple of years it has really helped the cost come down.  The Committee has gone back to the employees to educate them on usage which has helped cut down on costs.  Mr. Fisher stated that another thing that helped the Township was the elimination of one of the high deductible plans and replacing with an HSA option.  There was only one employee on the HSA the first year but now in 2012 there are six (6) employees on the HSA option.  Mr. Fisher stated that Ms. Brown will be doing the HSA education and hopefully the employees will become educated enough to make the decision to switch to the HSA which will help cut costs even more.

Trustee Chessler made a motion that the Board renew the Township’s employer supplied healthcare coverage with Aultcare based on the latest and lowest figures quoted and renew in the same terms the HSA contributions that the Township had in 2012; Seconded by Trustee Haines.

Trustee Chessler noted that the latest and lowest quote included a renewal rate of 3.01%.

ROLL CALL: Mr. Chessler, yes.  Mr. Laubacher, yes.  Trustee Haines, yes.

Nick Morris, Fasnacht Farm Park Coordinator

Mr. Morris introduced Paul and Alyssa Bender, the tenant farmers on Fasnacht Farm.  The Bender’s have graciously taken on the task of managing the farm project.  Mr. Morris stated that as the coordinator it has been nice to see life out on the farm over the past year.  Over the past year there have been the following accomplishments; introducing chickens to the farm and produce stand.  Trustee Laubacher inquired if there have been any complaints from the neighbors to the south of the farm in regards to the chickens.  Mrs. Bender stated that have not received any complaints because the chickens do not wander that far.  Mr. Morris stated that 6,000 strawberry plants were established within one acre of the field on the northwest side.  Those strawberries will begin producing in the upcoming season.  There was also an establishment of the blackberry patch.  The additional ten (10) acres that was leased to the Benders was used to plant soybeans which were recently harvested.  Mr. Morris stated that there were some educational workshops: meet the farmer, square foot and container gardening, chicken butchering and soybean harvest demonstration.

Mr. Morris stated that as far as he knows rent and credit towards the residential component is all within good standing at this time.  Mr. Bender has been sending in his reports in regards to time spent maintaining the farm.  Mr. Morris stated that there were some concerns about mowing the farm.  Those concerns have been cleared up and no other complaints were brought up.  Trustee Laubacher inquired if Mr. Bender is mowing all along the edge of Jackson Avenue.  Mr. Morris stated no but he will get to that later on.  Trustee Chessler inquired if there is a main contact person for the individuals at the condominium complex.  Mr. Morris stated that he met with the home owners association of the condominium complex as well as the president but can not recall his name.  The individuals from the home owners association has Mr. Morris’s card and has been instructed to call him if they have any questions.  Trustee Haines stated that at one meeting there was a discussion of the mowing plan and there were certain areas around the bank that were not going to be mowed.  The home owners association showed interest in doing that on their side of the bank as well.  Mr. Morris stated that is correct. 

Mr. Morris stated that he had contact Park/ Recycling Superintended Kenny Shreffler about getting in contact with Stark County Park District Natural Resources Supervisor in regards to the removal of the tree of heaven.  That tree has not yet been removed.  Trustee Haines inquired if this is a good time of year to be pursuing the removal of the tree of heaven.  Trustee Chessler stated that it may be a little easier to attack right now.  Mr. Morris stated that it may be easier to attack right now but it may not have the same treatment.  Mr. Morris stated that he will get in touch with the Natural Resources Supervisor to find out what can be done.  Trustee Haines stated that it would be beneficial to find out what the most opportune time is for removal and asked Mr. Morris to explain the process of removal.  Mr. Morris stated that you basically cut it and wipe it with high potent herbicide.  Trustee Haines asked Mr. Morris to get back to him after he speaks with the Natural Resources Supervisor as to when the most opportune time is to remove the tree of heaven so that he can continue to keep that matter moving forward. 

Mr. Morris stated that last year Mr. Bender tilled and set up the gardens.  He made very efficient use of the plots by placing them back to back.  Covered crop was used again to help out the soil.  Mr. Morris stated that neighbor relations were handled as problems or complaints popped up.  Mr. Morris stated that he wanted to follow up with the Board regarding the concerns on the southeast corner of the farm.  Trustee Haines stated that he believes a letter was sent out to the resident last May.  Trustee Laubacher stated that he has not heard anything else from the resident regarding his complaints.  Trustee Chessler suggested that the Township do a courtesy follow up to be sure that the resident received the letter and to make sure there are no more concerns.  Trustee Haines stated that a gentleman came to the Board requesting to trap on the Fasnacht Farm property and the Board has tabled the matter twice because they are waiting on additional information.  Ms. Bender stated that the gentleman had stopped at the house asking if he could trap on the property because Mr. Fasnacht had allowed him to do so in the past.  Ms. Bender stated that she told him that Fasnacht Farm is a public park and his permit was only good for private land.  Ms. Bender advised the gentleman to contact the Township to seek permission to trap on the farm.  Trustee Laubacher suggested that may be the reason why that gentleman hasn’t come back to the Board. 

Mr. Morris stated that the plan for 2013 is to continue with the initial plan of 2012 with the addition of a “You Pick” option for the strawberries and blackberries while they are in season.  Residents will actually be able to come out and participate in the harvesting of the berries.  Those days and times will be advertised appropriately.  Mr. Morris stated that they are looking to increase the size of the laying flock. Right now they do not have enough eggs to keep up with the demand.  An additional chicken coupe will be built in the same style as the one currently on the property.  The chicken coupe will be moved to the other side of the house to preserve the residential view from the roadway.  Mr. Morris stated that they plan to use several “hoop housing” structures in the garden which creates a greenhouse affect and allows for earlier planting.  Mr. Morris stated that they are looking at introducing some other types of livestock to the farm this coming year such as: Black Poland Pigs or Poland China Pigs.  These pigs are a heritage breed that is very traditional to Ohio.  The pigs would be located and maintained behind the barn.  These types of pigs are a four (4) month commitment.  Trustee Chessler inquired what happens to the pigs after four (4) months.  Mr. Morris stated that after four (4) months the pigs are processed.   Mr. Morris stated that other livestock options would be sheep or goats which would provide a grazing maintenance benefit to the farm.  These types of livestock are a year round commitment therefore they would also serve as a visitation attraction for people visiting the farm.  Trustee Chessler inquired if the smell and noise from the livestock are easily contained.  Mr. Morris stated that he raises pigs and laying hens at his home.  The smell from the pigs comes into play at about twenty (20) yards away from the pen or possibly forty (40) yards if down wind.  In a well managed system where the waste is managed or composted it should not be an issue. 

Mr. Morris stated that he would like to refresh or resurrect the Fasnacht Advisory Committee.  Previously it was Trustee Chessler, Administrator Fetzer and Nick Morris that got together to discuss matters regarding Fasnacht Farm.  Mr. Morris suggested that Mrs. Bender be included in the committee as well.  The committee could have bi-monthly meetings just to sit down and stay on top of how things are going at the farm. 

Mr. Morris stated that one of the things discussed early on about the site was regarding public access and the view from the current farm lane onto Jackson Avenue.  There doesn’t seem to be an issue with the farmer or gardeners getting in and out but there were concerns that if more educational opportunities were offered and the traffic in and out increased.  There was a discussion to move the drive to the south side of the small farm house.  Mr. Morris stated that he just wanted to bring this to the Board’s attention to remind them that this is an issue.  Mr. Morris encouraged the Board to consider a vegetation buffer for the residents if the drive is moved to the south side of the small farm house. 

Mr. Morris stated that the large barn is in rough shape.  This barn is the icon of the farm and needs some repair.  Pieces of the roof on the northwest side have started to fall off.  The gutters have fallen off.  The water running down the sides of the barn to the foundation have basically carved out any of the mortar between the stones.  Mr. Morris asked for the Board’s permission to move forward and obtain quotes for the repairs to the barn so that they can see the magnitude of what they are looking at so they can begin to seek grants or alternative funding.  Trustee Haines stated that he supports that but he knows there isn’t any funding available for that.  Mr. Morris stated that he recognizes that but he just wants to do his due diligence to know what needs to be done to protect the barn.  Trustee Chessler stated that if nothing else it’s an opportunity to see the scope of work and approximate cost.  Mr. Morris stated that if he has the Board’s permission he will move forward with obtaining the quotes.  The Board agreed. 

Mr. Morris stated that he would like to make water and electric available in the large barn for the Bender’s.  If livestock production is going to take place in the barn this is a necessity.  Mr. Bender also works on equipment in the large barn and Mr. Morris wants to make sure that he has access to water and electric to work on construction projects.  Mr. Morris stated that there had to of been electric there at one time because there is a large light in there.  The light may not be hooked up at this time.  Mr. Bender stated that the electric there was turned off when the water lines in the large house froze.  The breakers probably just need to be turned back on.  Trustee Haines inquired if there are any lights on back there at all.  Mr. Bender stated that the lights haven’t worked since the breakers were turned off when the pipes froze.  Trustee Haines stated that the Township is receiving an $8.00 per month bill for the electric so this should be looked into.  Trustee Chessler suggested going ahead and looking into that issue.  Mr. Morris inquired about getting water to the large barn.  Trustee Haines inquired where the closest access to water is.  Mr. Bender stated that the basement of the house has city water.  The line from the well to the barn hasn’t been used for a long time.  Trustee Haines inquired where the well is located.  Mr. Bender stated that the well is located in front of the old house.  Trustee Haines inquired if Mr. Shreffler has the water turned off over the winter.  Administrator Fetzer stated that the water does get turned off.  Trustee Haines stated that the water bill spikes in the summertime due to community gardening which is why the gardeners pay a fee.  Mr. Bender stated that they will probably need a new hose for community gardening next year. 

Mr. Morris thanked the Board for listening to his presentation and welcomed them to contact him with any questions or concerns.  Trustee Chessler thanked Mr. and Mrs. Bender for attending the meeting as well.  Trustee Laubacher stated ever since Mr. Morris spoke at Rotary he has been thinking about the produce stand and the liability regarding the entrance into the farm park.  Rotary has generously offered the Township $30,000.00 over the next three (3) years to be used towards Fasnacht Farm.  The Township itself doesn’t have any money to put towards the farm at this time.  Trustee Laubacher stated that back in March of 2011 he and Administrator Fetzer met on site with the County Engineers who indicated that the entrance at the farm park needs to be moved because of sight distance.  Trustee Laubacher inquired if the Board is liable if someone injured in an accident since they were aware of the problem.  Mr. Hall stated no because the Township is not causing the accident.  The Township might get sued but Mr. Hall is comfortable in that the Township will not be held liable.  Trustee Chessler stated that Trustee Laubacher’s concern is that the Board is aware so the Township could improve or enhance the safety by increasing the sight distance.  Mr. Hall stated that if the Township had the budget and the funding capability he would agree that it would be a good thing but he would not make the improvements out of fear.  Trustee Laubacher stated that he and Administrator Fetzer obtained three (3) quotes for an entrance (24’x20’) and a driveway that goes back around.  The lane could be called “Rotary Lane” since they donated the money.  The bids came in at around $8,000.00- $10,000.00.  Trustee Laubacher suggested using the money from Rotary to make the lane as far as they can make it and put in some gravel.  There may be the need for a 15” pipe.  Mr. Morris stated that he agrees with Mr. Hall in that it could work as is but if there could be an improvement to the aesthetics it would be nice to see.  Trustee Laubacher stated that the produce stand could be moved to where it shows on the map, put gravel down up to the house and close off the other entrance.  Mr. Morris and Mr. Bender explained that the original entrance would have to remain open so that the oil company could gain access to the well.   Trustee Laubacher suggested using the $10,000.00 from Rotary to do this.  Trustee Chessler inquired if Rotary would be in favor of the Township using the money for this project.  Trustee Laubacher stated that Trustee Haines and Administrator Fetzer have a meeting with the Rotary Board on Thursday morning and once they have an answer they can report back to the Board.  Trustee Chessler stated that if Rotary were in favor of this project then the next step would be to scope out the project to see if it can be done with $10,000.00 or if it will need to be a phased project.    Mr. Bender stated that he would be leery of doing a project in phases because you don’t want to give the perception of a “road to nowhere.”  Trustee Laubacher stated that the first phase would hopefully take a driveway almost back to the community gardens.  Trustee Haines stated that if the drive went all the way back to the community gardens then it would create a loop because the driveway wraps around that far from the other side.  Mr. Morris suggested sitting down with the original design team to determine what from the original plan needs to be done now.  Trustee Chessler suggested that the Fasnacht Advisory Committee sit down at the table and discuss all of prospects and determine where the first $10,000.00 would be best spent.    Mr. Morris agreed that would be the best way to go. 

Communications:  None.

Public Speaks on items up for Board Approval: None.

Township Business requiring Board Action: None.

Unfinished Business: None.

New Business:

Trustee Chessler made a motion to approve bills and payroll in the amount of $27,488.91 for the week ending December 11, 2012; Seconded by Trustee Laubacher.

ROLL CALL: Mr. Chessler, yes.  Mr. Laubacher, yes.  Trustee Haines, yes.

Fiscal Officer: 

Trustee Chessler made a motion to accept the minutes of the December 4, 2012 Regular Meeting; Seconded by Trustee Laubacher.

ROLL CALL: Mr. Chessler, yes.  Mr. Laubacher, yes.  Trustee Haines, yes.

Consider Street Lighting Discontinuation Motion

Trustee Chessler asked the Fiscal Officer and Law Director how the Board should formalize the street lighting discontinuation.  Mr. Schlegel stated that he just needs a formal motion.  Mr. Hall stated that this has been discussed and reflected in many of the Board’s minutes.  Mr. Hall stated that if the Board is comfortable in making the motion to direct the discontinuation of the lights previously discussed then he can get with Miss Dean and Administrator Fetzer to go through the minutes and formalize that into a motion.  Trustee Chessler asked that a list be identified with the prepared resolution next week for the Board to approve.  Mr. Hall stated that he will have that prepared for next week’s regular meeting.

Consider 2013 Budget Hearings- Beginning at 7:00pm

A.            Zoning, Parks/Recycling/ Administration (General Fund)

Mr. Schlegel stated that the Board received copies of the proposed budgets for Zoning, Parks/Recycling and Administration.   Mr. Schlegel stated that for Zoning he was able to fund the zoning software, GIS software, education and miscellaneous.  Office supplies were not funded.  This is the same funding that Zoning received in 2012.  Mr. Schlegel stated that when looking at the general fund for 2013 he tried to fund everything at the 2012 levels.  Just because it is funded that way doesn’t mean that the Board can’t change it if needed.  Due to the last inheritance tax received by the Township the general fund budget will be about as healthy as it was in 2012.  The general fund will make it through 2013 but it will not make it through 2014.  Trustee Chessler inquired if the money from education was placed into miscellaneous if it would give Mr. Weckbacher more latitude if he doesn’t use the money for educational purposes before the end of the year.  Mr. Schlegel stated that the Board can change it any way they want to.  The 2012 “others” account was $780,000.00.  In 2013 the “others” account will be $504,000.00 which includes the carry over.  Trustee Laubacher inquired if the software requested is new software.  Mr. Weckbacher stated that he budgeted for new software just in case something new comes out.  Trustee Laubacher stated that there is a chance the money for software won’t be used.  Mr. Weckbacher stated that is correct. 

Mr. Schlegel stated that he was able to fund everything that Administrator Fetzer had turned in such as cleaning of the administration building, mowing of the cemetery and indigent burials (as needed).  This funding is also funded at the 2012 level.  Trustee Haines inquired about funding for Fasnacht Farm.  Mr. Schlegel stated that funding is under miscellaneous and is up to the Board’s discretion.  Trustee Laubacher inquired about the rebate from OTARMA.  Mr. Schlegel stated that first the Township needs to find out how much money they are getting.  Trustee Chessler inquired if that money would go back to the general fund.  Mr. Schlegel stated that the money will be divided amongst the departments.

Mr. Schlegel stated that he was not able to fund anything that was turned in by Park/Recycling Superintendent Kenny Shreffler.  If the Board sees anything on the list that they would like to see funded than it can be done.  Trustee Laubacher inquired if the removal and maintenance of the trees is done.  Trustee Haines stated that its not that the Township needs to cut down any more trees but there needs to be a maintenance program in place to help keep the trees healthy so that there aren’t additional problems.  Mr. Schlegel noted that there are twenty-seven (27) pays in 2013 which means that the salary accounts are going to be 3.85% more.  Trustee Laubacher confirmed that there was money for repairs if needed in the Parks/Recycling fund.  Mr. Schlegel stated that was correct.  Trustee Laubacher inquired if the money received in grants covered all of the salaries.  Mr. Schlegel stated no and that the Township loses every year on that.  Trustee Haines stated that the Township received $29,000.00 in grants in 2012, $23,000.00 in 2011 and $12,000.00 in the first half of 2012.  The money from grants is down a considerable amount.  Total income for recycling was $78,000.00 in 2011 and $67,000.00 in 2010. 

Mr. Schlegel stated that in saying that the Township needs to generate more money for the general fund.  The valuation of the Township went down.  Previously the Board discussed that a 1.25 mill levy would bring in approximately $654,850.00.  Due to the decrease in the Township’s valuation, a 1.25 mill levy will only generate $604,277.50.  This will still cost the homeowners the same amount.  Mr. Schlegel stated that he believes a 1.25 mill levy will be enough since the Township has been cutting costs in other areas such as street lighting, etc.  Mr. Schlegel stated that he spoke to Mr. Hall about an idea of charging internet café’s per machine to help bring money to the general fund but after reading the paper is seems like that is going to opposite way.  Mr. Schlegel stated that he is always looking for ways to bring in additional funds.  Mr. Hall stated that Representative Schuring shared with him that the house bill will probably not pass through the Senate and is going to go back to the house because there is a strong component arguing for a regulation of licensing.  This is not a done deal yet.  Mr. Hall suggested that the board implement those fees for 2013 at the organizational meeting.  If it goes forward then the Township is good but if internet café’s are put out of business then the fee’s can be rescinded later on.  Trustee Laubacher inquired if Mr. Hall could put something together for the Board to review.  Mr. Hall stated that he would do so.

Mr. Schlegel stated that the state did cut half of the Township’s undivided local government funds.  The other half is still there.  Mr. Schlegel stated that he doesn’t like to be held hostage based on what the state may or may not do and recommended that they pretend that the money is gone.  If the Board would put a 1.25 mill levy on the ballot it would generate $604,277.50 and would cost a $100,000.00 homeowner $38.29 per year, $2.19 per month or $0.74 per week.  Mr. Schlegel stated that the Board will need to take action on this at either the next regular meeting or the re-organizational meeting in January.  Mr. Hall stated that the deadline to file for the May 2013 primary is February 6, 2013.  The Township still needs to make the request to the County Auditor and the County Auditor has ten (10) to get that back to the Township.  Mr. Hall also recommended that the Board take action at the next regular meeting or the reorganizational meeting in January otherwise the County Auditor may not have the information back to the Township in time.  Mr. Schlegel stated that he spoke with Jackson Township’s Fiscal Officer Randy Gonzales who indicated that their levy may not have done well due to the fact that Stark Park’s had there levy on the ballot and it appeared first.  Jackson Township also included the road levy which they feel may have been a mistake.  Mr. Schlegel stated that Perry Township needs to go to the people and educate them on the need.  Trustee Haines inquired if the levy will be called the park/ general fund levy.  Mr. Schlegel stated that was correct and that the wording will actually state “general operating expenses.”  Trustee Haines inquired if “parks” could be mentioned on there.  Mr. Schlegel stated that he didn’t think that you could specifically mention parks because of the statute.    Mr. Schlegel stated that the Township needs to get with the organizations that use the parks (baseball, soccer, football) so that they can explain to them why the money is needed.  If this levy doesn’t pass the consequences would probably be parks coming to a screeching halt and down the road the Board could sell the land if they wanted to.  Mr. Schlegel stated that he is hoping that it doesn’t come to this but the people need to be educated.  The Board has already done some things to show cost savings as well.

Tim Blythe- 2956 Bridgeton St. NW.  Mr. Blythe inquired how much funding the Township is still going to receive from the state.  Mr. Schlegel stated that it is approximately $200,000.00.  Mr. Blythe inquired what the Township would do with the money if the state does not take that $200,000.00 away and is receiving levy money.  Mr. Schlegel stated that then the Township could begin to develop some of the parks but that would be up to the Board’s discretion.  Mr. Blythe stated that if the Township is going to put a levy through you need to tell them this is how much money we need if the state takes the money away but if the state doesn’t take the money away then we’ll to the x-y-z.  But then you have to do it.  Trustee Chessler stated that what the Board knows right now is that the Township gets $200,000.00 in undivided local government funds but there is a level of uncertainty.  After speaking with one legislator, the Governor got the message and doesn’t really have the appetite to take away the rest of the undivided local government funds.  Trustee Chessler stated that he believes the Township would look worse by asking the tax payers for more money based on something that didn’t happen.  The current numbers are showing a loss of $640,000.00.  If you can factor in what the Board can show as cost savings it would be down to around $610,000.00.  A 1.25 mill levy would generate $604,000.00 which is just enough to break even.  Trustee Chessler stated that he feels better going to the taxpayers and asking for just what the Township needs or a little less than what is needed because the Board is going to do a little more belt tightening.  Trustee Laubacher stated that he would like to be able put as much language into the ballot as possible.  Trustee Chessler stated that the Board doesn’t have the option it is written in there.  Mr. Blythe stated that if the Township doesn’t lose the $200,000.00 then they would only need to ask for $400,000.00.  If the Township asks for more money than what they need then the Township can kiss all of the other levies goodbye and all hell will break loose.  Mr. Schlegel stated that if the state does take the money away and the levy was only for $400,000.00 then the general fund will be back in the shape that it is already in.  These are all of the options that are available.  The Township could lose this money again and would have to go back to the voters.  Mr. Schlegel stated that if they were going to do it that way then the Township could ask for 1.0 mill which would generate $483,000.00.  Mr. Hall stated that there is an option where the Board could ask the County Auditor to certify what millage it would take to generate whatever amount of money the general fund needed.  Trustee Chessler inquired if they could do a rough number; for example 1.33.  Mr. Schlegel stated that they can do any number they want.  Mr. Hall stated that Perry Township has never done that because Mr. Schlegel is capable and competent in what he tells the Board in regards to what the Township needs.  Another option would be to go to the County Auditor and find out what millage the Board would need to ask for to generate x amount of dollars.   Mr. Schlegel stated that they already know that 1.0 mill will generate $480,000.00.  If the Board continues to receive the $200,000.00 from the state then there would only be a deficit of approximately $440,000.00.  Trustee Chessler inquired if the purpose behind this levy to make up for the money that was lost from the state.  Trustee Haines stated that was correct.  Trustee Laubacher stated that is the selling point.  Trustee Chessler inquired if it is the preference to work backwards like Mr. Hall suggested and find out how much the Township will be losing and have a millage calculated by the County Auditor.  Mr. Schlegel stated that he can get that number pretty easily.  The Township is going to lose $440,000.00.  Trustee Laubacher stated that the Board could ask for a 1.0 mill levy then.  Mr. Schlegel stated that the Board could ask for less than that because a 1.0 mill levy would generate 480,000.00.  Trustee Haines stated that a .85 mill levy would generate $410,000.00 and a .95 mill levy would generate $459,000.00.  Trustee Chessler stated that a 1.0 mill levy is right about what the general fund needs.  Mr. Schlegel inquired what .9 would be.  Trustee Haines stated .9 would generate $435,000.00.  Mr. Schlegel asked the Board if they want him to work off of a 1.0 mill levy or if they would like him to calculate something else.  Trustee Haines stated that he felt that a 1.0 mill levy is easy for the population to understand.  Trustee Laubacher agreed.  Trustee Chessler stated that the Board is aware that they have a decision to make that has to be formalized by either next week or the reorganizational meeting on January 1, 2013. 

B.            Road Department

Mr. Schlegel stated that as the Board is aware the Road Department has funding from four (4) different sources; 04- Inside Millage, 02- License Plate Fees, 03- Gasoline Tax and 11- Road Levy.  When you look at inside millage, the Road Department is going to generate $787,731.26.  There is an estimated carry over of $35,000.00.  The total in the 04 account for 2013 is $822,731.26.  The 04 account is for salaries, insurance and workers compensation.  Mr. Schlegel stated that even then the Road Department can not make it through with the salaries without using the 03 account because they need an additional $55,000.00. 

Mr. Schlegel stated that he was able to budget everything that Mr. Masalko asked for after moving some line items around.  Mr. Schlegel stated that he looked at the trend of what was spent over the past three (3) years.  Everything was funded except paving went down.  Paving went from $402,822.00 to $282,797.00.  Mr. Schlegel stated that the Board can move money around if they would like to.  Mr. Masalko is aware that he has to come to the Board to seek permission before purchases are made.  Mr. Schlegel stated that the Road Department lost $60,000.00 in inside millage due to the drop in the Township’s valuation. 

C.            Fire Department

Mr. Schlegel stated that the Fire Department account is estimated at $1,954,462.57.  The carry over is $1,250,000.00 for a budget total of $3,204,462.57.  Mr. Schlegel stated that he can’t praise Chief Martin enough on the knowledge and understanding he has of his budget.  Trustee Laubacher inquired why workers compensation keeps going down.  Mr. Schlegel stated that claims are down.  Mr. Hall stated that employees are working light duty instead of being off completely. 

D.            Police Department

Mr. Schlegel stated that Chief Pomesky has a thorough knowledge of his budget.  The Police Department has been operating off of the same levies for years.  Some of the levies have been renewed twice.  After two (2) more years, the Police Department will start going into a deficit.  After 2014, the Police Department is going to need more money.  Mr. Hall stated that the 3.9 mill levy will expire in 2013, last collected in 2014. Trustee Chessler verified that the general fund is the immediate need.  Mr. Schlegel stated that the general fund is the immediate fund.  The Police Department can go two (2) more years.  Trustee Chessler stated that if the Police Department can wait until 2014, he would like to consider doing something for the Road Department because he feels that the Township is doing the residents a disservice by putting down microsurfacing.  These decisions don’t have to be made tonight but it is something to think about.  Mr. Schlegel stated that he was able to fund everything that Chief Pomesky requested.  Trustee Laubacher inquired if the Police Department’s workers compensation has gone down as well.  Trustee Haines stated that it is going down.  Mr. Schlegel stated that the Police Department also has a couple of other accounts; DARE $34,981.43.  Trustee Haines inquired if that money goes to salaries for the DARE Officer.  Mr. Schlegel stated that most of it does.  Other accounts include: PRIDE account $8,500.00, Drug Fund $5,000.00 and DUI Fund $22,000.00. 

Mr. Schlegel stated that the project 2013 Township budget is estimated at $10,623,280.73.  These numbers will go up.  The estimation of the carry over numbers are always done on the low side.  All Department Heads are aware that even though the money is budgeted they have to come before the Board and seek permission before purchases are made in excess of $1,000.00.  The Board has the authority to change anything that they would like.  Mr. Schlegel stated that he will have the final numbers for the Board in January 2013.

Administration:  None.

Fire Department: None.

Police Department: None.

Road Department: None.

Law Director: None.

Zoning: None.

Parks/Recycling: None.

Department Matters Not Requiring Board Action:

Administration: None.

Fire Department: None.

Parks/Recycling: None.

Police Department: None.

Road Department: None.

Zoning: None.  

Law Director: None.

Upcoming Events:

A.            Perry Township’s first Bicentennial planning meeting- Monday, December 17 from 7:00pm to    9:00pm at the Perry Township Administration Office- 3111 Hilton Street NW, Massillon-          Volunteer registration available at www.perrytwp.com.

Executive Session(s): 

Trustee Chessler made a motion that the Board adjourn into an Executive Session pursuant to ORC 121.22 (G) (1) concerning Department Head Evaluations to include the Board, Fiscal Officer, Law Director and Department Heads as requested; Seconded by Trustee Haines.

ROLL CALL: Mr. Chessler, yes.  Mr. Laubacher, yes.  Trustee Haines, yes.

The Board adjourned into Executive Session at: 8:23pm

The Board adjourned from Executive Session at: 9:55pm

Public Speaks-Open Forum: None.

Adjournment:

With nothing further to come before the Board, Trustee Chessler made a motion to adjourn the meeting at 9:55pm; Seconded by Trustee Haines.

ROLL CALL: Mr. Chessler, yes.  Mr. Laubacher, yes.  Mr. Haines, yes.

Craig E. Chessler, President                                                

Joe Schlegel, Fiscal Officer

Perry Township Board of Trustees

Work Session

November 13, 2012 6:17pm

The Board Previously Reserved the Right to Take Action at this Meeting

Excused absence:  None.

Additions/Deletions to Agenda: None.

Public Hearings/Invited Guests:

The Board will call to order the meeting at 6:18pm for the purpose of conducting Department Head evaluations.

Trustee Chessler made a motion that the Board adjourn into an Executive Session pursuant to ORC 121.22 (G) (1) concerning Department Head evaluations to include the Board, Fiscal Officer and Department Heads as called upon with no action to be taken; Seconded by Trustee Haines.

ROLL CALL: Mr. Chessler, yes.  Mr. Laubacher, yes.  Trustee Haines, yes.

The Board adjourned into Executive Session at: 6:18pm

The Board adjourned from Executive Session at: 7:54pm

Communications:  None.

Public Speaks on items up for Board Approval: None.

Township Business requiring Board Action: None.

Unfinished Business: None.

New Business:

Trustee  Chessler made a motion to approve bills in the amount of $34,747.12 for the week ending November 13, 2012; Seconded by Trustee Haines.

ROLL CALL: Mr. Chessler, yes.  Mr. Laubacher, yes.  Trustee Haines, yes.

Fiscal Officer: 

Trustee Laubacher stated that he would like some edits made to the minutes of the November 6, 2012 Regular Meeting.  The Board tabled the approval of the minutes until the next meeting.

Administration: 

Discussion of Rotary Donation

Administrator Fetzer stated that Rotary would like to give the Township $10,000.00 for the next three (3) consecutive year’s specific to Fasnacht Farm.  Administrator Fetzer asked for the Board’s direction on how they would like to move forward regarding the donation from Rotary.  The Board has received a copy of master plan #1 regarding Fasnacht Farm Park and master plan #2 regarding Meredith Park.  Previously, the Board had indicated an interest in continuing to make improvements at the Township’s current parks.  Major improvements have been made to Summerdale Park and an Eagle Scout project is scheduled for the spring at Perry Park.   Administrator Fetzer inquired if the Board would like to focus some of the donation money to Meredith Park.  The master plan for Meredith Park depicts one (1) pavilion.  This project would be a partnership with Perry Youth Soccer who will provide $4,000.00 and Perry Township Rotary who will provide $4,000.00.  The Perry High School Building Traits program will construct this pavilion in the spring.  Administration Fetzer stated that if the Board would like to use the other $10,000.00 from Rotary at Meredith Park, a second pavilion could be built or small playground equipment could be installed. 

Trustee Haines stated that it would be a good idea to see how much use the first pavilion at Meredith Park gets before an additional pavilion is built.  There is an unutilized area at Meredith Park that would certainly allow for a playground.  Trustee Chessler inquired about Perry Park.  Administrator Fetzer stated that there is an Eagle Scout scheduled to make improvements to Perry Park in the spring.  There was also an anonymous donation that helped bring improvements to Lynch Park such as the rose bushes and signage.  Trustee Haines stated that he would not be opposed to Perry Park because there are definitely some improvements to be made there such as the restroom facilities and pavilions.  Administrator Fetzer stated that Rotary is going to want some type of recognition so they may prefer a pavilion or something similar to what was done at Summerdale Park.  Trustee Haines stated that if Rotary is donating $10,000.00 he does not have a problem with them dictating a little bit on where it goes.  Trustee Haines stated that he would even consider tearing down the Rowmont Pavilion at Perry Park and rebuilding.  Trustee Laubacher suggested leaving the Rowmont Pavilion up but making some enhancements to it.  Trustee Haines stated that the Rowmont Pavilion may have some structural problems that the Board needs to consider.  Administrator Fetzer stated that she and Trustee Haines are going to be attending the next Board meeting for Rotary.  Trustee Haines stated that they can get some direction from Rotary to get an idea of what they would like to see done with the donation.    Administrator Fetzer stated that Rotary’s direction thus far is that the donation is to be used at Fasnacht Farm which is why she wanted to discuss this with the Board to determine if that was still their intention or if they would like to utilize the donation money towards anther park. 

Trustee Laubacher inquired if a gentleman had gotten in touch with the other Trustees.  Trustee Chessler and Trustee Haines stated that they did not receive a phone call.  Trustee Laubacher stated that the improvements to the ingress/ egress at Fasnacht Farm are going to cost approximately $100,000.00 so the donation money will not be enough to do that.  Trustee Haines stated that $30,000.00 in donations from Rotary will not even touch the surface of the needed improvements at Fasnacht Farm.  Trustee Laubacher stated that he would like to make all the improvements to Fasnacht Farm but there just isn’t enough money to do it.  The donation money from Rotary would be better suited for Meredith Park or Perry Park that need improvements as well. 

Trustee Chessler inquired if there is an assurance that these other ideas for improvements will be well received by Rotary.  Administrator Fetzer stated that she will have a better idea after she and Trustee Haines attend the meeting.  Trustee Chessler stated that the Board is appreciative of any donation that would improve any of the Township’s parks.  Administrator Fetzer confirmed that the Board of Trustees would be fine with the donation money being redirected towards the park system.  The Board stated that was correct.

Consider Setting a Date for the 8th Street- Street Lighting Hearing

Trustee Chessler stated that the Board needs to set the date for the 8th Street, street lighting hearing.  Previously, when the Board conducted the meeting for 8th Street there was some information that was relied on which has proven to be not accurate as far as the assessments go.  The Board will go back to square one and reschedule the hearing.  Mr. Hall stated that Administrator Fetzer has to work around the publication schedule.  Administrator Fetzer suggested that the hearing be held December 4, 2012.  Certified letters and publication in the Canton Repository would be completed by November 19, 2012.  The Board confirmed that the 8th Street, street lighting hearing would be conducted on December 4, 2012. 

Trustee Laubacher stated that he doesn’t understand why the Township can not begin taxing the affected residents beginning this coming tax bill.  Mr. Hall stated that the tax begins at the time of certification and the taxes are running a year behind.  Therefore, the money will not be received until the following year.   Trustee Laubacher stated that the Township is then paying for the lights.  Mr. Hall stated that the Township pays for the lights initially.  Mr. Schlegel explained that the Township may pay for the lights initially but then they are reimbursed.  Mr. Hall stated that there will be a gap from the shift of the Township paying from the General Fund before the assessment starts being received.  Trustee Haines inquired about the assessments from the already established lighting districts on Sedwick and Rolena.  Mr. Hall explained that those lightings districts will show up on the 2013 tax bills but the increases will not show until 2014.

Consider Street Lighting Discontinuation

Trustee Laubacher stated that the Board received a letter from the Ohio Department of Transportation (ODOT) regarding three (3) street lights: two (2) by the railroad tracks on Faircrest and one (1) at the intersection of Shepler Church and SR 627.  ODOT has determined that they do not want to pay for the lights.  The utility company in this area is American Electric Power (AEP).  Trustee Laubacher pointed out on a map where these lights are located.  These three (3) lights will be discontinued.

Trustee Laubacher stated that there are eight (8) lights on the east side of Whipple Avenue located in the City of Canton.  The utility company is AEP.  Trustee Laubacher pointed out on a map where these lights are located.  These lights stretch down Whipple Avenue from 11th Street to 13th Street.  The City of Canton did not respond to the correspondence sent from the Township regarding these lights.  These eight (8) lights will be discontinued.

Trustee Laubacher stated that there are three (3) lights located at Whipple Avenue and Navarre Road located in Canton Township.  Canton Township did not respond to the correspondence sent from the Township regarding these lights.  The utility company is AEP.  These lights will be discontinued.

Trustee Laubacher stated that there are five (5) lights located by T.C. Knapp Elementary School.  Nobody in the area responded to the Township’s correspondence regarding these lights.  These lights will be discontinued.

Trustee Laubacher stated that he spoke with Brian Cole, Stark County Engineer’s Office, regarding the lights that fall on county roads (Stark County Commissioner’s).  There are a total of forty-four (44) lights on these roads.  The utility company is AEP.  Mr. Cole stated that he would be sending a letter back to the Township regarding the street lights.  Trustee Laubacher stated that they are looking at keeping the following lights: one or two lights at the intersection of 12th Street/Perry Drive NW, one or two lights at the intersection of 12th Street/Woodlawn NW, one (1) light at Dunkeith Drive/Woodlawn NW and several lights located on Southway SW and Navarre Road SW.  The rest of the lights will be turned off.  The Township is waiting on the formal letter from Mr. Cole.  Mr. Hall inquired what the process is after the letter is received to transfer the cost of the lighting through the utility company to Stark County.  Administrator Fetzer stated that Stark County would have to have start their own account.  Perry Township would have to have the lights turned off and would not be responsible for any other part of the process after that.

Trustee Laubacher stated that there are thirty-three (33) lights located on 13th Street between Whipple Avenue and Edison Jr. High. When the Board talked about this previously, they decided they were going to try and keep some of these lights on.  Trustee Laubacher suggested that all of the lights be turned off.  Chief Pomesky researched the amount of cars traveling this roadway at night and the number is minimal.  The Board had talked about only keeping the lights located at intersections.  Trustee Laubacher stated that he does not feel that is necessary.  The only light in this area that the Board should consider leaving on is located at the intersection of 13th Street and Bordner (by the football stadium).  A lot of people run this stop sign and it is only a two way stop.  Trustee Laubacher also suggested keeping the light at the intersection of Sippo and 13th Street SW.  This is a heavily traveled, four-way stop intersection because of the schools.  The rest of the lights located in this area can be discontinued.  Trustee Laubacher stated that a lot of these lights are already not working.  The utility companies do not have a maintenance program.  Trustee Laubacher suggested that all of the lights on Bordner between 13th Street and W. Tuscarawas be discontinued except for the light at Bordner and 13th Street as previously discussed.  Discontinue the lights on Sippo, 12th Street, 13th Street and 14th Street.  Continue illumination at 13th Street/ Bordner and 13th Street/ Sippo.

Trustee Laubacher stated that none of the residents from the Dee Mar allotment have responded to the correspondence from the Trustees regarding street lighting.  Administrator Fetzer stated that two (2) residents inquired but that was it.  Trustee Laubacher suggested that the eleven (11) lights in the Dee Mar allotment be discontinued.  The Board agreed.  Mr. Schlegel stated that after the lights are shut off the residents could always petition for a lighting district if they change their mind.

Trustee Laubacher stated that he had a meeting with representatives from Perry Local Schools regarding the street lights located on 13th Street SW.  There are three (3) entrances located at Perry High School where the school would like to continue illumination.  The rest of the lights on 13th Street can be discontinued.  The light at Leonard and 13th Street should also be discontinued.

Trustee Laubacher stated that there are seven (7) lights located on Marion (from Hilton, Rayanna and Greenpark).  The representatives from Perry Local Schools are considering their options on whether or not they would like to keep these lights on.  Trustee Laubacher suggested that the Township go ahead and shut the lights off.  If the schools would like to have them turned back on and start paying for them then they can do that on their own.  Trustee Laubacher suggested having the lights on Austin, Canford and Bailey discontinued as well.  None of the residents responded to the correspondence sent by the Board.

Trustee Laubacher stated that Perry Local Schools is also considering the light on Genoa in front of Genoa Elementary and on 12th Street in front of Whipple Elementary.  Trustee Laubacher suggested turning the lights off for now.  Mr. Schlegel stated that the Board should shut off all the lights that they want.  Whatever lights the schools decide that they want to keep on can be turned back on and paid for by the schools.  Administrator Fetzer stated that the schools are exempt from lighting and would like to pay the Township for the lights along with the salt.  Mr. Schlegel stated that the schools should be able to call the utility company and say that they want to pay for the lights.  Administrator Fetzer stated that they can but it would be more expensive.  Mr. Schlegel stated that it should be the same rate that the Township receives.  Trustee Laubacher stated that the schools do not receive the government rates like the Township does.  Therefore, the schools would like the Township to bill them for the cost of the lights.  Trustee Haines inquired how the Township would track that.  Trustee Laubacher stated that the Township will get a special bill and then the Township will turn around and bill the schools.  Mr. Schlegel stated that he finds it hard to believe that the schools can’t just start an account with the utility company and pay for the lights themselves.  Administrator Fetzer stated that they could do that but it would be more expensive for them.  Mr. Schlegel inquired how much more it could actually cost.  Trustee Laubacher stated that he did not know but the Township could just bill the schools for the lights just like they do with the salt.  Trustee Haines stated that he thinks that this would be difficult to track.  Mr. Schlegel inquired what Trustee Chessler wanted to do in regards to the lights for the schools.  Trustee Chessler stated that it sounds to him that any of the discontinued lights can be turned back on if anyone changes their mind and then the assurance can be made of how the lights will be billed.  Trustee Chessler suggested shutting the lights off now and waiting to see what happens.  Administrator Fetzer stated that it takes four (4) to six (6) weeks to have the lights turned off.  The Board agreed to shut the lights off.

Trustee Laubacher suggested that the twenty (20) lights on Genoa from Lincoln Way to Southway be discontinued.  The one (1) light on Highland will be discontinued.  Trustee Laubacher stated that the four (4) lights by Summerdale Park can be discontinued as they haven’t been working anyways.  The two (2) lights located in Oak Manor Trailer Park can be discontinued.   The one (1) light on Newport can be discontinued because it is not even there.  Trustee Laubacher stated that there are twenty-eight (28) lights located in Perry Park.  Trustee Laubacher suggested keeping three (3) lights that will illuminate the park and parking lots.  Maintenance Supervisor Gary Swisher will be getting together with Park/ Recycling Superintendent Kenny Shreffler to discuss lighting options for the pavilion and garage.

Trustee Laubacher stated that there is one (1) light located at Brunnerdale and 12th Street.  Trustee Haines stated that the Board previously discussed keeping that light on.  Trustee Laubacher stated that the Township is going to discontinue the lights at 12th/ Genoa (1), Richville/ Navarre (1), NEO Model (1) and Navarre/ SR 21 (4).  Trustee Laubacher suggested that the Board continue the lights at Bunkerhill/ Genoa (1) and Genoa/ Mollane (1).  The Board agreed.

Mr. Hall suggested that when Trustee Laubacher speaks with AEP and Ohio Edison he should pressure them to give the Township a credit for the lights that simply do not exist yet the Township has been paying for them for years.  Trustee Chessler suggested that the cost for removing those particular lights should be waived to off set the cost.  Mr. Hall stated that this could be used as a negotiating tool.  The Board agreed.

Fire Department: None.

Police Department: None.

Road Department: None.

Law Director: None.

Zoning: None.

Parks/Recycling: None.

Department Matters Not Requiring Board Action:

Administration: None.

Fire Department: None.

Parks/Recycling: None.

Police Department:

Road Department: None.

Zoning: None.  

Law Director: None.

Upcoming Events: None.

Public Speaks-Open Forum:

Tim Blythe- 2956 Bridgton St NW.  Mr. Blythe inquired what the projected saving will be to the Township once the lights are turned off.  Mr. Schlegel stated that he is not sure at this time.  Now that the Board has identified the lights that will be discontinued, Mr. Schlegel stated that he will be able to look at the numbers and determine the projected savings.  Mr. Blythe stated that he is concerned that the assessments for the other street lighting districts are incorrect.  Trustee Haines showed Mr. Blythe what the Township received from the utility company in regards to rates and estimates.  Mr. Schlegel stated that even if the numbers are off slightly the numbers will be updated when the streets are re-assessed.  Mr. Blythe stated that ideally the Township should want to be as close as possible so that there isn’t a knee jerk reaction.  Mr. Schlegel stated that the reason they are re-doing 8th Street is because the assessment was way off.  The Board can start all over with the rest of them but that would be their decision.  Regardless, the Township will get that money back.  When its time for re-assessment, Mr. Schlegel will assess them to make up the difference if the assessment was off. 

Executive Session(s): 

Trustee Chessler made a motion that the Board adjourn into an Executive Session pursuant to ORC 121.22 (G) (1) & (4) concerning Police, Fire and Road to include the Board, Fiscal Officer and  Law Director; Seconded by Trustee Laubacher.

ROLL CALL: Mr. Chessler, yes.  Mr. Laubacher, yes.  Trustee Haines, yes.

The Board adjourned into Executive Session at: 8:51pm

The Board adjourned from Executive Session at: 9:46pm

Adjournment:

With nothing further to come before the Board, Trustee Laubacher made a motion to adjourn the meeting at 9:46 pm; Seconded by Trustee Chessler.

ROLL CALL: Mr. Chessler, yes.  Mr. Laubacher, yes.  Mr. Haines, yes.

Craig E. Chessler, President                                                      

Joe Schlegel, Fiscal Officer

Perry Township Board of Trustees

Work Session

October 9, 2012 7:00pm

Pledge of Allegiance:

Excused absence:  None.

Additions/Deletions to Agenda: None.

Public Hearings/Invited Guests: None.

Communications:  None.

Public Speaks on items up for Board Approval: None.

Township Business requiring Board Action: None.

Unfinished Business: None.

New Business:

Trustee Chessler made a motion to approve bills and payroll in the amount of $144,639.51 for the week ending October 9, 2012; Seconded by Trustee Haines.

ROLL CALL: Mr. Chessler, yes.  Mr. Laubacher, yes.  Trustee Haines, yes.

Fiscal Officer: 

Street Lighting Notifications

Trustee Chessler asked Mr. Hall, Law Director to outline the process for street lighting.  Mr. Hall stated that once the petitions are received by statute the Fiscal Officer has to set the date of hearing within thirty (30) days of receipt.  A copy of the notice of the petition has to be prepared and served upon the each lot owner within the area at least fifteen (15) days prior to the hearing.  The petition also has to be published once in a newspaper of general circulation (i.e. The Canton Repository, The Massillon Independent) at least fifteen (15) days prior to the hearing.  This is done by the Fiscal Officer or designee.  Mr. Hall stated that he will work with Mr. Schlegel and Administrator Fetzer to make sure that the notice is prepared and properly served.

 

Mr. Hall stated that at the public hearing the Board is required by law to take a look and make a determination on whether or not street lighting should or should not be had.  If the Board assumes the lights should be had then the Board has to determine the method of assessment which is either by benefit, number of lots or by street frontage.  Mr. Hall stated that he will provide all of this information in a summary memorandum to the Board prior to the hearing.  Once, this is determined the Township will do the assessment and certify it with the County Auditor for collection.

 

Mr. Schlegel stated that the hearing date is scheduled for November 6, 2012.  Everybody has received copies of the legal descriptions.  All petitions returned were signed by fifty percent (50%) or greater.  The petitions were filed with the Fiscal Officer on October 3, 2012.  The Board of Trustees has been notified of the hearing date.  Mr. Schlegel inquired if Administrator Fetzer would take care of getting copies of the notifications to the property owners and to the newspaper.  Administrator Fetzer stated that she would take care of both. 

 

Trustee Chessler identified the four (4) specific street lighting notifications:

A.            Richville Drive SW- Petitioner: Glen Camp

B.            Cadbury Street NW- Petitioner: Steven Voican

C.            Bramblebush Street NW- Petitioner: Richard Moore

D.            8th Street NW- Petitioner: June Branch

 

Trustee Chessler inquired if there was anything that the Board had to vote on this evening.  Mr. Hall stated that the Board did not need to make a formal motion on anything this evening.  Trustee Chessler stated that the criteria that the Board will look at in researching the street lighting petitions is; majority of the property owners are in favor of it and the methodology by which the assessment will take place.  Trustee Chessler inquired if there was any preponderance or if there are any other standards that the Board should be aware of.  Mr. Hall stated that it is within the Board’s discretion to determine if there is a necessity. 

 

Trustee Laubacher noted that schools can not be a participant in a lighting district.  Administrator Fetzer stated that school can not be considered an entity therefore they are exempt.  The schools would be able to do their own personal lighting if they wanted to go that route. 

 

Trustee Chessler made a motion to accept the minutes of the October 2, 2012 Regular Meeting; Seconded by Trustees Haines.

ROLL CALL: Mr. Chessler, yes.  Mr. Laubacher, yes.  Trustee Haines, yes.

Administration:  None.

Fire Department: None.

Police Department: None.

Road Department: None.

Law Director: None.

Zoning: None.

Parks/Recycling: None.

Executive Session(s):  None.

Department Matters Not Requiring Board Action:

Administration: None.

Fire Department: None.

Parks/Recycling: None.

Police Department:

Road Department: None.

Zoning: None.  

Law Director: None.

Upcoming Events:

1.)  Township Auction- October 20, 2012 at 10:00am- Skipco Auto Auctions, 700 Elm Ridge Avenue, Canal Fulton.  Items listed at www.perrytwp.com

Public Speaks-Open Forum:

Brian Jones- Cub Master, Pack 264.  Mr. Jones stated that his Cub Scout’s are working on their “Citizenship Activity” badge.  One of the requirements is to visit some of the community leaders.  The Board opened the floor to the members of Pack 264 to ask questions.  Trustee Chessler explained the positions of the elected officials, department heads and basic government functions.

Adjournment:

With nothing further to come before the Board, Trustee Chessler made a motion to adjourn the meeting at 7:27pm; Seconded by Trustee Haines.

ROLL CALL: Mr. Chessler, yes.  Mr. Laubacher, yes.  Mr. Haines, yes.

 

Craig E. Chessler, President                                    

 Joe Schlegel, Fiscal Officer

 

Perry Township Board of Trustees

Work Session

September 11, 2012 7:00pm

The Board has previously reserved the right to take action at this time.

Pledge of Allegiance:

Excused absence:  None.

Additions/Deletions to Agenda: None.

Public Hearings/Invited Guests: None.

Road Department:

Discuss and Consider Authorizing the Road Superintendent to Apply for an OPWC- Ohio Public Works Commission and MWCD- Muskingum Watershed Conservatory District Assistance Program Grants

Mr. Masalko stated that there is a decaying pipe in the area of the Summerdale allotment.  Last year the Township did a temporary repair up through the yards with the Stark County Engineers.  Mr. Masalko stated that that they want to continue to move forward with the project.  The total cost of the project is going to be $1,105,770.00.  Mr. Masalko stated that the Road Department is going to apply for the Ohio Public Works Commission (OPWC) funding in the amount of $545,500.00 and the Township match would be $237,500.00.  The Township will have to get a loan in the amount of $272,770.00.  Mr. Masalko stated that the Road Department will also be applying for a grant through Muskingum Watershed Conservatory District (MWCD) in the amount of $50,000.00.  The deadline for the proposed grant applications are this Friday at noon.  Hammontree & Associates have been working very hard to get the final plans prepared for the application.  Mr. Oprisch stated that the final plans should be done soon which should be able to get the Township into the scoring category.  This is considered Phase I of the Summerdale Allotment project.

Trustee Laubacher stated that he sits on the District 19 Committee and one of the things that helps earn points for the grant is having final project plans and taking out a loan.  The loan will be at zero interest and the Township can pay it back over a period of twenty (20) years.  Mr. Masalko stated that is correct. 

Mr. Schlegel recommended that the Board not take a loan out.  Even though the loan is interest free it does take away from the Road Department’s ability to pave.  The Board has a lot of options.  The Board could take out a twenty (20) year loan interest free or the Township could just use that money and not pave that year.  The residents will still see that the Township has done something.  Trustee Chessler stated that the Board would have the most options with a twenty (20) year interest free loan.  Trustee Laubacher stated that the Township took out a twenty (20) year interest free loan for the Crescent Gardens project which wasn’t needed because the project came in under bid.  That may happen again with this project but you just never know until after the application is submitted.  Trustee Laubacher inquired if the Township was going to have problems going down through the creek since the property owner was very obstinate.  Mr. Masalko stated no because the creek is located within a recorded county easement.  Trustee Haines inquired if the $50,000.00 from Muskingum Watershed is already secured.  Mr. Masalko stated no and that the Township is applying for that $50,000.00 grant as well.  Mr. Oprisch stated that the Muskingum Watershed grant is due in November.  Mr. Masalko stated that if the Township does not receive the $50,000.00 grant from Muskingum Watershed then $50,000.00 will have to be added to the loan amount.

Trustee Chessler inquired if there is anyway to make the county a partner in this to the extent that they can consent to the use of their easement.  There was a discussion about this previously where the county said they would be happy to partner as long as the Township pays for everything.  Mr. Oprisch stated that from his recollection the county wouldn’t mind being a paper partner but you can’t force them to.  Trustee Chessler stated that he remembered there being mention of a partnership and normally if there is more than one political subdivision participating then the application is looked at more favorably as far as scoring goes.  Mr. Oprisch stated that he did not believe that it would make a difference either way.

Trustee Chessler made a motion that the Board authorize the Road Superintendent and/ or Karl Oprisch from Hammontree & Associates to take the steps necessary to file the application for the OPWC/ Muskingum Watershed funding for what is referred to as the Summerdale Phase I Project; Seconded by Trustee Haines.

ROLL CALL: Mr. Chessler, yes.  Mr. Laubacher, yes.  Trustee Haines, yes.

Consider Accepting the 2012 Striping Bid of Various Township Roads

Mr. Masalko stated that the Road Department solicited for the 2012 striping bid of various Township roads.  The Road Department received four (4) bids which have been reviewed.  The lowest bid was submitted by JD Striping & Surfaces out of Ravenna in the amount of $22,546.04.  JD Striping & Surfaces submitted a bond with their bid.  Mr. Masalko recommended that the Board award the bid to JD Striping & Surfaces.  Trustee Chessler inquired if this project is in the budget.  Mr. Schlegel stated that $25,000.00 was budgeted for this project.  Mr. Masalko stated that some of the striping has been removed from the project due to the project being performed by Dominion East Ohio.  Dominion is waiting to see who the Township awards the bid to for striping because they are going to use the same company.  Trustee Chessler inquired what the projected finish date for the Dominion project is.  Mr. Masalko stated the projected finish date is October 1, 2012.

Trustee Chessler made a motion that the Board accept the proposal from JD Striping & Surfaces in Ravenna for the 2012 striping of various Township roads at a cost not to exceed $22,546.04; Seconded by Trustee Laubacher.

ROLL CALL: Mr. Chessler, yes.  Mr. Laubacher, yes.  Trustee Haines, yes.

Communications: 

Received Notice to Negotiate from the Perry Township Professional Firefighters IAFF Local #3960

Trustee Chessler stated that the Board of Trustees received the statutory notice to negotiate from the Perry Township Professional Firefighters IAFF Local #3960.  Mr. Hall stated that the Board has sixty (60) days to begin the negotiation process.  If progress is being made then fact finding can be extended beyond that date.  If progress is not being made then neither party will request and then SERB will send it to fact finding for assistance.  Mr. Hall stated that he has already spoken with Chief Martin and Deputy Chief Abbott in regards to some edits they would like to see made to the contract.  Mr. Hall stated that he is going to ask the Board for a very brief executive session next Tuesday so that some of the parameters can be outlined regarding the economics; benefits, wages and so on.  Trustee Chessler asked Mr. Hall to provide an outline for the Board prior to the executive session. Mr. Hall stated that he would do that. 

Trustee Chessler stated that the negotiations will probably go hand in hand with the discussions of the insurance committee.  Mr. Hall stated that he should probably attend the next meeting of the insurance committee as an observer so that he understands the concerns of the unions and employees.  Trustee Chessler inquired when the next meeting of the insurance meeting is.  Administrator Fetzer stated the next meeting of the insurance committee will be held within the first week of November.  Trustee Chessler volunteered to be the Board’s representative during negotiations.  Trustee Haines inquired if there is another attorney that has been involved in previous negotiations and if that is something that is normally done.  Mr. Hall stated that the last set of negotiations got quite contentious and Attorney Robert Tscholl was brought in to assist.  Mr. Hall suggested that the Board proceed and go forward with Trustee Chessler being the primary representative.  If the negotiations get to that point then Mr. Hall and Trustee Chessler will come back to the Board for comment and recommendations.  Trustee Chessler stated that his concern was and still is that the Township has a Law Director that represents the Board and represents the employees if the Township would be sued.  In many instances the Law Director is on the same side as the workers and during negotiations he would be on the opposite side of the table which can lead to distrust.  On occasion, outside counsel has been hired for the sole purpose of being the Board’s voice and advocate at the table without having the conflict. 

Public Speaks on items up for Board Approval: None.

Township Business requiring Board Action: None.

New Business:

Trustee Laubacher made a motion to approve bills and payroll in the amount of $152,606.77 for the week ending September 11, 2012; Seconded by Trustee Haines.

ROLL CALL: Mr. Chessler, yes.  Mr. Laubacher, yes.  Trustee Haines, yes.

Fiscal Officer: 

Trustee Laubacher asked that an edit be made to the minutes of September 4, 2012 on page 3.

Trustee Chessler made a motion to accept the minutes of the September 4, 2012 Regular Meeting with noted correction on page 3; Seconded by Trustees Laubacher.

ROLL CALL: Mr. Chessler, yes.  Mr. Laubacher, yes.  Trustee Haines, yes.

Unfinished Business:

Discussion of Ohio Edison Street Lighting

Trustee Laubacher stated that he and Trustee Haines put together a map depicting the lights run by Ohio Edison that the Township is paying for.  Trustee Laubacher stated that the lights on Cadberry, Bramblebush and Sedwick were installed by the developers.  There is a small area of Bramblebush that does not appear on the billing statement.  Trustee Laubacher suggested that the Township ask Ohio Edison to research who is paying for the nine (9) lights.  Secondly, the Board should send letters to those residents proposing a lighting district for all three of these streets.  Trustee Haines stated that there are twenty-four (24) lights in this area (including the 9 un-billed lights).

Trustee Laubacher stated that there are five (5) lights along Summerdale Avenue at the park.  The map only indicates four (4) lights.  Trustee Laubacher suggested that the Board keep the light at Summerdale and 12th Street.  This light illuminates the intersection as well as the northern section of Summerdale Park.  The other four (4) lights should be turned off.  At the present time these lights are not working.  There are lights at the restrooms and the pavilions which are owned and paid for by the Township.  Mr. Schlegel reminded the Board that the purpose of the lights around Summerdale Park were to help with all of the problems that the Township was having in the park at night.

Trustee Laubacher suggested that the lights be kept at Brunnerdale and 12th Street as well as Bunkerhill and Genoa Ave.  The light at 12th Street NW and Genoa should be turned off.  There is a signal light at the street intersection so there is no need for a street light.

Trustee Laubacher stated that there are (2) lights on a private lane at Oak Manor Trailer Park.  These lights should be turned over to trailer park personnel.  The address of Oak Manor Trailer Park is 3354 Hilton Street NW, Massillon, Ohio 44646.

Trustee Laubacher stated that the Township is being billed for a light on Greenford but it is not there.  All lights on Marion, Hilton and Austin should be turned off after notifying the residents.  The four (4) lights on Bailey should also be turned off.  The lights on Canford are located on Township property and should be turned off.  Lights on the firehouse provide adequate lighting for this area.  The Township is being billed for the light on Newport but there is no light.

Trustee Laubacher proposed that the light on Genoa Avenue NW between Hilton and Mollane be kept on and paid for by the Township since there is a bad hill.  All of the lights along Genoa Avenue SW should be turned off after letters are sent to the residents.  There are twenty (20) lights total.  Trustee Laubacher stated that the property owner of 320 Highland should be notified that they can continue paying for this light or it will be turned off. 

Trustee Laubacher suggested that all of the twelve (12) lights along 13th Street be turned off because of the lights in Edison’s parking lot, the football parking lot, the front of the high school and the police department.  Trustee Laubacher stated that he will contact the school after the Board’s discussion.

Trustee Laubacher suggested that the light at Richville Drive and Navarre Road SW be turned off.  A traffic signal exists at the intersection.  The four (4) lights at the intersection of State Route 21 and Navarre Road should be turned over to the Ohio Department of Transportation (ODOT).  The light at the NEOMODAL Facility should be turned over to their company or turned off.

Trustee Laubacher provided the Board with a copy of a map of Perry Park depicting the twenty-seven (27) lights in which the Township is currently funding.  A number of years ago the Board made a resolution that stated Perry Park would be closed from dusk to dawn.  Most of the twenty-seven (27) lights are placed along the walking path.  Trustee Laubacher suggested that all but three (3) lights be turned off.  The three (3) remaining lights will be used to light the three (3) designated parking lots.  Trustee Chessler stated that he would like to keep the light by the pavilion on to help illuminate that area.  Mr. Blythe (Tim Blythe 2956 Bridgeton St. NW) suggested that the Township install their own light by the pavilion as there is an electric source nearby and it will be more cost effective.  Mr. Schlegel advised the Board that there are night games that take place at the ball fields.  Trustee Haines stated that the Baseball/ Softball Association have control of the lights by the fields.  Mr. Schlegel stated that he just wanted to make sure the parking lots would be lit up.  Trustee Laubacher stated that each parking lot will continue to be lit.  Trustee Laubacher suggested turning off the lights located on the equipment buildings located north of the tennis courts and installing Township owned lights which would be more cost efficient.  Mr. Blythe asked that the lights that are turned off be removed otherwise it will become and eye sore.  Trustee Laubacher inquired what Ohio Edison said in regards to getting rid of the lights.  Trustee Haines stated that Ohio Edison leaves the lights there for two (2) years, after two (2) years they take down the lights and bill the Township for the removal.  Mr. Schlegel inquired what the billing rate would be.  Administrator Fetzer stated that Ohio Edison will bill whatever the current rate is but didn’t know what that would be at this time.  Mr. Schlegel stated that even if Ohio Edison would bill for the removal of the lights, in the long run the Township would still be ahead.

Trustee Chessler made a motion that the Board authorize that a letter be prepared to each of the two (2) utility companies that serve Perry Township requesting that certain existing lights be turned off and/or removed forthwith and those lights will be incorporated into an attached exhibit that will be sent to the respective utility companies; Seconded by Trustee Laubacher.

ROLL CALL: Mr. Chessler, yes.  Mr. Laubacher, yes.  Mr. Haines, yes.

Administration:  None.

Fire Department: None.

Police Department: None.

Law Director: None.

Zoning: None.

Parks/Recycling: None.

Executive Session(s):  None.

Department Matters Not Requiring Board Action:

Administration: None.

Fire Department: None.

Parks/Recycling: None.

Police Department: None.

Road Department: None.

Zoning: None.  

Law Director: None.

Upcoming Events: None.

Public Speaks-Open Forum: None.

Adjournment:

With nothing further to come before the Board, Trustee Chessler made a motion to adjourn the meeting at 8:00pm; Seconded by Trustee Haines.

ROLL CALL: Mr. Chessler, yes.  Mr. Laubacher, yes.  Mr. Haines, yes.

Craig E. Chessler, President                                     

 Joe Schlegel, Fiscal Officer

 

Perry Township Board of Trustees

Work Session

August 14, 2012 7:00pm

The Board has previously reserved the right to take action at this meeting

Pledge of Allegiance:

Excused absence:  None.

Additions/Deletions to Agenda: None.

Public Hearings/Invited Guests: None.

Communications:  None.

Public Speaks on items up for Board Approval: None.

Township Business requiring Board Action: None.

Unfinished Business:

Consider Accepting the Retirement of William Neider- Park and Recycling Department

Trustee Chessler made a motion that the Board accept the retirement of William Neider from the Perry Township Park/ Recycling Department effective July 27, 2012; Seconded by Trustee Haines.

ROLL CALL: Mr. Chessler, yes.  Mr. Laubacher, yes.  Trustee Haines, yes.

New Business:

Trustee Chessler made a motion to approve bills and payroll in the amount of $141,383.15 for the week ending August 14, 2012; Seconded by Trustee Laubacher.

ROLL CALL: Mr. Chessler, yes.  Mr. Laubacher, yes.  Trustee Haines, yes.

Fiscal Officer: 

Conduct 2013 Budget Hearing for Approval

Mr. Schlegel stated that this budget hearing is required by law.  In the past the budget hearing had to be posted in the newspaper and was open to the public.  The budget hearing no longer has to be posted in the paper nor is it open to the public.  Mr. Schlegel stated that if there are questions he would be happy to answer them.    The budget is required to be to the Budget Commission by August 20, 2012.  The Board has received a copy of the budget which is made up of estimated numbers that will more than likely change dramatically before the final budget is approved. 

 

Mr. Schlegel read the 2013 Estimated Budget:

01 General Fund                                               $735,360.00

02 Motor Vehicle Tax                                     $141,100.00

03 Gasoline Tax                                                 $225,450.00

04 Road & Bridge Fund                                  $848,228.00

07 Lighting Assessment                                 $10,000.00

09 Police District                                               $2,943,645.00

10 Fire District                                                    $2,671,395.00

11 Road District                                                 $621,526.00

14 DARE                                                               $26,481.43

14B OVI Task Force                                          $-0-

14C Federal Training Police Fund               $-0-

14D PRIDE Money                                            $5,500.00

15A General Bond Retirement                   $75,879.00

15B Park Bond                                                   $52,708.04

22 Drug Fund                                                     $6,000.00

27 Insurance Fund                                           $890,000.00

30 Issue 2                                                            $-0-

33 DUI Fund                                                       $20,000.00

TOTAL                                                                   $9,273,272.47

 

Trustee Chessler inquired what numbers Mr. Schlegel believes will fluctuate.  Mr. Schlegel stated that the carry over numbers will go up because he always estimates those figures very low since it is difficult to estimate a carry over half way through the year.  Trustee Chessler verified that the Board would still have the opportunity to submit Issue 2 projects or other things where the Township would be a conduit for funding. Mr. Schlegel stated that was correct and should that be the case the Township would just have to do an amendment to the budget.  Trustee Chessler stated that per the governmental calendar the Board will have to approve the final budget for the upcoming year in December.  Mr. Schlegel stated that was correct.  Trustee Laubacher inquired why the Lighting District funding dropped from $20,000.00 this year to $10,000.00 next year.  Mr. Schlegel stated that it is just an estimated guess.

Trustee Chessler made a motion that the Board accept as submitted the budget for 2013 as the Fiscal Officer has presented; Seconded by Trustee Laubacher.

ROLL CALL: Mr. Chessler, yes.  Mr. Laubacher, yes.  Trustee Haines, yes.

Administration:  None.

Fire Department: None.

Police Department: None.

Road Department: None.

Law Director: None.

Zoning: None.

Parks/Recycling: None.

Executive Session(s):  None.

Department Matters Not Requiring Board Action:

Administration: None.

Fire Department: None.

Parks/Recycling: None.

Police Department: None.

Road Department: None.

Zoning: None.  

Law Director: None.

Upcoming Events:

A.)          Perry Township Business Exchange Meeting- Tuesday, August 21, 2012 7:30am at the Perry         Township Police Department Community Room- Submit online RSVP response at              www.perrytwp.com.    

Public Speaks-Open Forum:

Brittany Ford- 344 Overmont Avenue SW.  Mrs. Ford stated that fifty (50) feet from her back yard there is a dirt bike track located on an adjoining property.  The dirt bikes are not just out for an hour at a time every now again.  The dirt bikes are operating for long periods of time including on Sundays from 10:00am to 8:00pm.  Mrs. Ford provided the Board with an aerial view of the property and explained the close proximity to her home.  The grass has been etched out and the track is dirt only.  Mrs. Ford noted that her neighbors Ralph and Debbie’s house is owned by Stark County Metropolitan Housing and Section 4 of the Perry Township Noise Ordinance clearly states that the making of any unnecessary noise by a person or the operation of any instrument, device, agency or vehicle within eighty (80) feet of any portion of the grounds or premise of a hospital or institution reserved for the sick, aged or infirm.  Mrs. Ford stated that she spoke with Stark County Metropolitan Housing who confirmed that special accommodations for Ralph and Debbie’s disability/ handicap are in affect at that premise.  Trustee Chessler inquired what type of handicap is in affect.  Mrs. Ford stated that Ralph and Debbie are both deaf and Debbie is going blind.  Debbie is unable to go outside at her home because the dust is so bad.  Ralph and Debbie do not have air conditioning so they were depending on three (3) window air conditioners.  The window air conditioners are costly but Ralph and Debbie are not able to open their windows to off set the cost because of the dust.

Mrs. Ford referenced Ohio Administrative Code (OAC) rule 3745-17-08 The Restriction of the Emission of Fugitive Dust which clearly states that in areas defined in Appendix A (which includes Perry Township) any person can not emit fugitive dust; no person shall cause or permit any fugitive dust to be operated or any material to handle, transport or stored.  Mrs. Ford stated that she spoke with the Stark County Health Department who stated that they would look into this complaint.  Trustee Chessler asked Mr. Hall if he knew the definition of fugitive dust or what that would include or not include.  Mr. Hall stated that he has dealt with a similar matter before and does not believe that this is applicable to this situation.  Perry Township does not have jurisdiction over this matter.  Mr. Hall stated that Mrs. Ford was correct in contacting the Stark County Health Department because they have exclusive jurisdiction.  Mr. Hall stated that the Canton City Health Department has the air quality control enforcement for all of Stark County.  Trustee Chessler verified that the Stark County Health Department has been notified.  Mrs. Ford stated that is correct. 

Jacob Ford- 344 Overmont Avenue SW.  Mr. Ford stated that according to the OAC the definition of “fugitive dust” is any visible suspended solid.  Mr. Ford stated that if you walk out of his house during the time that the individuals are riding dirt bikes there are clouds of dust going over the whole street.  Mrs. Ford stated that she has footage and photographs depicting three (3) dirt bikes going around causing clouds of dust if the Board would like to see.

Mrs. Ford stated that they have tried to compromise with the home owners to come up with a solution.  Mrs. Ford stated that she also spoke with Renee who is the home owner at 3001 Connecticut SW who indicated that she would not be making the dirt bike activity stop because if the boys didn’t have riding as a way to burn off energy they would be breaking into homes and cars in the neighborhood.  Mrs. Ford stated that she has gone door to door that surround the premise where the dirt bikes are operating.  Everyone is fed up with it and they want it to stop.  Mrs. Ford stated that she collected names, addresses, complaints and proposed resolutions from those who are affected in the area.  Mrs. Ford stated that the day prior several adolescent boys riding dirt bikes were standing on the edge of her property pointing and looking at her residence.  Mrs. Ford stated that at this time she is not scared but is unsure of the situation because of previous comments that they have made.  Mrs. Ford stated that she has not spoken with the Police Chief directly, but responding Sergeants and Police Officers have indicated that nothing can be done at this point.  Mrs. Ford stated that she has also been working with State Representative Christina Hagan’s office to come up with a solution for this.  Trustee Chessler inquired what their proposal was.  Mrs. Ford stated that she is still going back and forth with them.

Mrs. Ford stated that they tried to come up with an agreement and comprise.  At one point, there was an agreement and the riding had calmed down for a short period of time.  Now that the weather has cooled down again, the riding is coming back with vengeance.   Trustee Chessler stated that prior to this summer he does not recall seeing or hearing of dust being an issue which may be due to the dry weather.  Mr. Ford stated it is due to the dry weather but over the years the grass has worn away and the riding is taking place on a dirt track.  Trustee Chessler verified that the complainants are saying that the dust is caused by a combination of a dry summer and greater usage.  Mr. and Mrs. Ford stated that was correct. 

Stefie Huwig- 302 Overmont Avenue SW.  Ms. Huwig stated that she has lived at her residence for forty-eight (48) years and the Township has always made them mow twice a year in this area which helped with the dust.  Ms. Huwig stated that Renee hasn’t had the property mowed in a few years.  Trustee Haines inquired if anyone knew Renee’s last name.  All complainants stated that they did not know Renee’s last name. 

Mr. Ford read some information and resolutions that are from other Townships and States regarding dust and noise.  Mr. Ford stated that the Perry Township Noise Ordinance references motor vehicles, music and dogs.  Everyone has cars, dogs and most people listen to music.  Not everyone rides dirt bikes and that is why it is not specified in the noise ordinance.  The ordinance does state that it is not limited to those factors and other factors that may be harmful to other people’s well being should be included.  Mrs. Ford stated that when she went door to door there were two residences that stated they did not have an issue with the dirt bikes but all of the other residents in the area were glad to see someone doing something about the situation.  Trustee Chessler verified that the dirt bikes riders are only riding on their own property.  Mr. and Mrs. Ford stated that is correct.  Trustee Chessler inquired if there was any other activity going on that is objectionable other than the discussed complaints of dust and noise.  The complainants stated no. 

Trustee Chessler stated that this matter is like most in that it is a balancing of people’s rights.  When you own property, you have a certain bundle of rights.  A lot of times it is common sense, common courtesy and a balancing of rights.  Over the course of time there are certain types of behaviors that cross the line and warrant the need of some type of regulation.  Trustee Chessler stated that any enforcement authority regarding the dust comes to the Health Department because of the fugitive dust and the health risk that there may be.  Trustee Chessler stated that he is looking at the activity here and whether or not the government has the ability to regulate that.  Trustee Chessler inquired what if anything can be done by the Township to regulate the operation of dirt bikes on private property.  Mr. Hall stated that very little but as far as the noise the Perry Township noise ordinance may be applicable.  The noise has to be persistent, abrasive and constant for a period of at least twenty (20) minutes.  The Township does not have a decibel level so there becomes a subjective issue.  Mr. Hall stated that he will review the noise ordinance and get back to the Board regarding what can be done.  Trustee Chessler inquired if dirt bikes were included in those types of devices that could create an unreasonable type of environment.  Mr. Hall stated that he would assume that they are not included if the mufflers in place.  If the mufflers have been removed then it possibly could be included.  It is a fine line.  Mr. Hall reminded the Board and the complainants that the law of nuisance is very complicated in that it is mostly fact driven and case developed.  Some of the neighbors may have additional, more specific ability to enforce a private nuisance complaint against these neighbors by consulting with a private attorney than the Board may have as a Township.  By law the Board can enforce and control public nuisances versus a private nuisance.  Just because a nuisance may affect everyone in the neighborhood it does not necessarily make it a public nuisance.  A public nuisance is litter, sewage, junk motor vehicles and etc.  Mr. Hall stated that he will research and review public nuisance and the noise ordinance and report back to the Board, Police Chief and Zoning Inspector regarding the noise and complaint in question.  Mr. Hall advised that the community/ neighborhood that it may be worth their while to consult with an attorney regarding a private nuisance law suit. 

Continued: Unfinished Business:

Discussion of Street Lighting

Trustee Chessler stated that the Board previously announced that they would be discussing street lighting and thanked Trustee Laubacher for all of the ground work that he has put forth to gathering information for the Board.  The Board has been presented with a blown up map that has many areas depicted on it.  Trustee Chessler stated that through this discussion he would like to walk away with an organized structure on how the Board should approach either turning lights off or determine the lights that are serving a beneficial purpose to the Township.

Trustee Laubacher stated that the Quincy/ Overdale Lighting District includes thirty-nine (39) lots/ eleven (11) light poles in which the residents are paying for.  The Aurora Lighting District includes one hundred and thirty-six (136) lots/ fifty-one (51) light poles in which the residents are paying for.  Trustee Laubacher stated that the residents need to be paying more towards these lights.  Mr. Schlegel explained that the lighting districts are renewed every five (5) years.  Within those five (5) year periods the cost of lighting increases.  If the lighting districts are renewed every year the Township would be able to catch all of the increases.  Mr. Schlegel stated that the Township could talk to the electric companies to find out if they will hold the rates for one year.  Mr. Schlegel inquired if the Township can assess extra charges if the electric companies don’t hold their rates.  Mr. Hall stated that the Township would have to certify the amount to the County Auditor and then the amount will show up on the next tax duplicate.  Mr. Schlegel recommended that the lighting districts be renewed every year.  Trustee Laubacher stated that the Township needs to be sure that they are charging the right amounts otherwise anything extra is being paid from the General Fund.  Trustee Chessler stated that the renewal of the lighting districts could be added onto the agenda for the re-organization meeting so that the Board does not forget to appropriately adjust any or all renewable lighting district rates.  Mr. Hall stated that he will have to review the actual contract language but does not believe that either of the two electric companies will object to that assessment. 

Trustee Laubacher stated that the Rolena Circle Lighting District includes eleven (11) lots/ three (3) light poles.  The residents on Rolena Circle should have been charged for the street lights.  The Board made a motion approving the lighting district but it was never implemented.  Trustee Laubacher stated that the Rolena Circle Lighting District needs to be implemented and the residents need to be charged for the lights immediately.  The Board needs to send a letter to the residents on Rolena Circle informing them of this situation.  Trustee Laubacher inquired how soon the Township can begin collecting money for this lighting district.  Mr. Hall stated that it will start from the time of certification.  The sooner the Township certifies with the County Auditor the better.  Trustee Laubacher inquired if the Board needed to make a motion.  Mr. Hall stated that the Board already made a motion so now it is just a matter of doing the paperwork.  Trustee Chessler stated that he lives on Rolena Circle and at the time when the Buzinski’s came to the Board he did not live there but he owned the lot.  Therefore, Trustee Chessler abstained when it came time to vote on the lighting district.  Trustee Chessler stated that he is in favor of all the beneficiaries of the lights, including himself, being assessed for the cost. 

Trustee Laubacher stated that Perry Drive, Woodlawn Avenue and 12th Street are all county roads but the Township has many lights in these areas.  The Board at one time agreed to put a light at Cliffwood because the residents requested it.  Trustee Laubacher suggested that all of the lights in these areas need to be sent to the County Commissioners and let them know that the Township is no longer going to pay for these lights and give them the opportunity to pay for them if they want to.  Some of the lights may not be needed any more since a lot of these roads have been widened and now have traffic lights.

Trustee Laubacher stated that there is a property at 4611 8th Street where the Township is paying for an individual light.  The Board should send that resident a letter giving them the opportunity to pay for the light otherwise the light will be turned off.  Trustee Haines inquired how difficult it would be to get the resident the cost for the light.  Trustee Laubacher stated that it would not be difficult at all.  Mr. Hall stated that the Township should verify that the consumer rate is the same as the Township rate.

Trustee Laubacher stated that the Township does not pay for any lights along SR 172.  Mr. Schlegel stated that the Township does pay for one light by Fisher Foods on West Tuscarawas.

Trustee Laubacher showed the Board all the lights that the Township pays for on Perry Drive.  All of these lights should be shown to the County Commissioners for them to take over if they choose.  Trustee Chessler inquired about the light in front of Perry Township Fire Station #1 on Perry Drive.  Trustee Laubacher stated that the light in front of Station #1 is not really needed because there are lights on the station and the street has been widened.

Trustee Laubacher stated that there are also two (2) lights located on Navarre Road SW.  Navarre Road is a county road and these lights should be shown to the County Commissioners for them to take over if they choose.  Trustee Chessler inquired about the lights on Navarre Road by Superior Dairy.  Trustee Laubacher stated that the years ago there use to be a lot of bad accident in this area along Navarre Road by Superior Dairy.  It will be up to the Board to decide whether or not to continue paying for the lights, turning them off or asking Superior Dairy if they would like to pay for the lights.  Trustee Haines stated that if the lights are located on Navarre Road which is a county road then they should be sent to the County Commissioners.  Trustee Chessler suggested that the County Commissioners be plan A and Superior Dairy can be plan B.

Trustee Laubacher stated that there are two (2) lights on Whipple Avenue at 23rd Street in Canton Township that Perry Township is being charged for.  The Board needs to contact Canton Township and find out if they want to keep the lights.  Trustee Chessler inquired if the lights are physically located in Canton Township.  Trustee Laubacher stated yes.  Trustee Chessler inquired if the lights are directionally situated so that the illumination goes into Canton Township.  Trustee Laubacher stated that the illumination goes into the intersection.  Trustee Chessler stated that he thought that there was a statute that limited recouping funds for the utility for three (3) or four (4) years.  Mr. Hall stated that the lights to light the intersection that is partly Perry Township.  Trustee Chessler stated that the Board’s position is that if Canton Township wants to keep the lights then they can pay for them.  If not, they will be turned off.  Trustee Laubacher stated that is correct.  Mr. Hall stated that it has been a lawful expenditure because it does illuminate within the jurisdictional limits of Perry Township.

Trustee Laubacher stated that there are eight (8) lights inside the Canton City limits on the east side of Whipple Avenue.  These lights do illuminate Whipple Avenue however, Perry Township is paying for them.  The Board needs to contact the City of Canton and find out if they want to keep the lights.  If not, the lights will be turned off.

Trustee Laubacher stated that there is a light at every intersection and one light in between every intersection on 13th Street SW starting at Whipple Avenue and continuing all the way down.  Trustee Haines stated that there are a lot of lights in this area.  The Township could either offer a lighting district or consider leaving the lights turned on at the intersections since the intersections only have two-way or four-way stop signs.  The lights in between the intersections should be shut off or give the property owners the opportunity to pay for them.  Trustee Haines stated that since 13th Street SW is a Township road he feels as if they do have some responsibility to light some areas.  Trustee Laubacher stated that there are a lot of lights that can be taken out in this area.  Some of the lights are blocked by trees anyways.  Trustee Laubacher stated that there is also a light on 14th Street SW that isn’t needed.  There is also a light by the Fire Station #1 that isn’t needed anymore either because there is a light next to the sewage plant that was installed.

Trustee Laubacher stated that there are five (5) lights in the area of Moock, Oakvale and Oakcliff that are not really needed.  Trustee Haines stated that this area could be offered a lighting district.  Trustee Chessler agreed.  This is a nice, compacted area and there are a lot of houses there.  Trustee Laubacher stated that the Board could send a letter to the residents of this area to offer the lighting district if they are interested.  Trustee Haines stated that since it is a residential area it would be nice to offer the lighting district before turning the lights off.

Trustee Laubacher stated that there are two (2) lights by the rail road tracks on Faircrest SW.  Faircrest is a state route therefore the state should be notified and let them take over the lights if they choose.  Trustee Haines inquired if the Township should offer the lights to the rail road if the state does not want to take them over.  Trustee Laubacher stated that is a possibility.  Trustee Haines also suggested that it be offered to the Timken Company since the trains travel back into the plant.

Trustee Laubacher stated that there are fifteen (15) lights on Richville Drive SW that the Township is paying for.  Two (2) of the lights are located at the rail road tracks where there is not gate or flashing lights.  Trustee Chessler inquired if this was a Township or county road.  Trustee Laubacher stated that it is a Township road.  Trustee Laubacher inquired if the Board wanted to keep the lights at the rail road tracks.  Trustee Chessler stated that he would like to keep the lights at the rail road tracks since it is elevated and there are no gates or flashing lights causing a hazard.  Mr. Hall stated that Richville Drive may be a county road.  Trustee Laubacher inquired if Richville Drive is a county road if it should be offered to the county.  Trustee Chessler stated yes.  Trustee Laubacher stated if the county does not want to take over the lights the Township should still keep the lights on at the rail road tracks.  Once the Township gets a response from the county the Board can make further decisions regarding lights in these areas.  Trustee Chessler suggested keeping the light by the school as well.  Mr. Schlegel suggested keeping the light at the intersection.  Trustee Haines suggested that the two (2) lights at Richville Drive and Shepler Church be offered to the county.  Mr. Schlegel stated that the Township should consider leaving at least one light on at the intersection because it is a bad intersection.  Trustee Laubacher stated that if the county chooses not to take the lights over then the Board can readdress what they want to do.

Trustee Laubacher stated that there are two hundred and five (205) lots in the Dee Mar allotment and there are twelve (12) lights.  Two (2) of the lights are on the north side of Fohl Road.  Trustee Laubacher presented the Board with a draft letter to send to the residents of the Dee Mar allotment offering a lighting district since the Township is not longer able to afford the lights.  Trustee Chessler noted that he will draft the letter for the residents of Rolena Circle NW.

Trustee Chessler inquired if this same process will take place when the maps are received from First Energy.  Trustee Laubacher stated that he will do the same thing.  Trustee Haines stated that he will help out as well.  Trustee Chessler suggested that if it is not too much trouble different color pins could be used to depict county roads, township roads and private lots.  Trustee Laubacher stated that he could do that.  Trustee Haines stated that the Board received a schedule from AEP and there is a substantial cost to shutting off the lights.  You don’t just flip the switch and say you’re done.  Trustee Chessler inquired if the utility company actually comes and removes the light.  Trustee Haines stated no.  Administrator Fetzer stated that the representative from AEP provided a document that states if the Township would decide to turn off the lights there will be a fee.  You have to pay the current rate for the next six (6) months and in addition to that you have to pay $17.18 per light that is being turned off.  Mr. Hall stated that he encouraged Trustee Laubacher to speak with Canton Township because they were also billed for the removal of the light.  The document states that the lamps will be removed upon payment of the customer at the cost of doing the work plus salvage of the lamps removed.  If you don’t remove the lamps after six (6) months then the lights are turned back on and the customer will begin to be charged again.  Mr. Hall stated that is how he is interpreting the document and is encouraging that this specific question be asked.  Mr. Schlegel stated that even if the Township gets charged for the next six (6) months they will still be ahead.  Trustee Haines stated that he just wanted to make everyone aware that there is a charge.  Administrator Fetzer stated that the representative from AEP led her to believe that they do not remove the property.  The turn off the lights and call it a temporary turn off.  Then if you want to turn them on in the future you have to pay six (6) months of the current rate and then pay $17.18 per light. The lights will not be removed unless the Township pays for the lights to be removed.  Mr. Schlegel verified that the Township doesn‘t have to worry about the lights being taken down.  Administrator Fetzer stated that was correct.

Trustee Chessler asked Trustee Laubacher to let everyone know when the Board should schedule the next street lighting discussion for the First Energy lights.  Trustee Laubacher stated that as soon as he gets the rest of the information from Ray Martinez, First Energy he will finish putting the maps together.  Trustee Chessler stated that the Board doesn’t really need to have another discussion at a meeting if they are just going to use the same process.  Once it is determined which lights are on county roads and etc. then the process can just move forward.  Trustee Laubacher stated that he will provide another map and the Board can go from there.

Adjournment:

With nothing further to come before the Board, Trustee Chessler made a motion to adjourn the meeting at 8:43pm; Seconded by Trustee Haines.

ROLL CALL: Mr. Chessler, yes.  Mr. Laubacher, yes.  Mr. Haines, yes.

 

Craig E. Chessler, President                                        

 Joe Schlegel, Fiscal Officer

Perry Township Board of Trustees

Work Session

July 10, 2012 7:00pm

Excused absence:  Trustee Doug Haines and Fiscal Officer Joe Schlegel

Discussion of Proposed General Fund Levy

Trustee Chessler stated that the Board has allocated time at the last meeting and at this meeting for the public to come and state their comments regarding a proposed general fund levy.  There was an editorial in the Independent newspaper encouraging residents to come to the meeting and speak on this matter.  The Board has received a few comments so far from some residents who put forth ideas on what they think the Board should do prior to seeking an increase in taxes.  Trustee Chessler stated that Mr. Schlegel has made a compelling case on why the Township is in need of a general fund levy.  The Township is going to be losing revenue that previously constituted a rather large portion of the general fund budget.  The Board opened the floor to anyone who wished to address the Board.

Konrad Fuetter- 1115 Western Ave. SW.  Mr. Fuetter stated that he strongly supports the proposed general fund levy.  With all of the cuts from the State of Ohio there is no way for local governments to make up the money that they will be losing.  Trustee Chessler stated that Mr. Fuetter works for a government entity outside of Perry Township and has an understanding of the affect that the cuts have on a budgeted public sector.  Mr. Fuetter stated that he works for Cuyahoga County Budget Management. 

Tim Blythe- 2956 Bridgeton St. NW.  Mr. Blythe inquired about what other residents are suggesting and whether or not the Board has done anything to implement any of those changes.  Trustee Chessler stated that Mr. Blythe has taken the most time and provided the most comments so far.  There were other comments received at last weeks Board meeting and others were received electronically.  Those comments mostly echoed what Mr. Blythe has stated but in less detail.    Trustee Laubacher stated that he has received some information regarding the street lighting from AEP and there may be some areas where the Township may be able to cut some things.

Mr. Blythe inquired if there has been any discussion regarding the health care for the elected officials.  Mr. Blythe stated that the Law Director has his own business and works for several other Townships but chooses to receive benefits through Perry Township.  Trustee Chessler stated that he has his own thoughts and has done his preliminary investigations but what he is most uncomfortable about is that the Board has imposed on themselves a very short time frame in which to operate in order to get an issue on the ballot for November.  Trustee Chessler stated that he commends Mr. Schlegel for looking ahead to see what was coming down the tracks and indentifying that the Township has a problem that will definitely be here in the future.  The Township is going to make it through 2012 and it is going to be tight for 2013.  Trustee Chessler stated that he feels the Board needs to take a serious look at all of the issues raised and he would be pushing to not rush into a decision where the homework isn’t being done.  The Board should have an adequate plan to propose to the voters on efficiencies and sacrifices.  Trustee Chessler stated that he is more in favor of waiting to put this proposed levy on the ballot until next May.

Mr. Blythe stated that Mr. Schlegel has been informing the Board of these issues for over a year.  The Board knew that in 2013 the funds were going to be tight.  Mr. Blythe stated that the Board should have been having discussions over the last six (6) months to make changes and cuts to prepare.  Trustee Chessler stated that the Board was made aware and have been considering options.  It’s easy to say, “do we really need this person and their job or do we really need to provide this person with benefits.”  Those are great ideas and they sound fantastic but to implement them unilaterally is cold.  Mr. Blythe stated that regardless of whether or not there is a levy the Township still needs to look at these issues to be fiscally responsible.  Trustee Chessler stated that he understands that but you can’t just knee jerk and say “ok we did it.”  Mr. Blythe stated that in business if something happens you immediately make changes and take the steps to do what you can to bring those services back as the money comes in.  You can’t keep operating as is and hope for the best.  Trustee Chessler stated that he believes that he and Mr. Blythe are on the same page but he is concerned with the timing of it all.  Trustee Laubacher explained that if the Board waited until next year to place the levy on the ballot there would be two (2) opportunities to do so.  If the levy passes then the money will start coming in at the beginning of 2014.  Therefore, during the next six (6) months the Board can begin to implement some of these ideas that the residents are coming up with.  Trustee Laubacher stated that Administrator Fetzer is attending a meeting in the morning regarding health insurance to find out if there are ways the Township can save money.

Trustee Chessler stated that he understands that the residents will want to see that the Board has made some efficiencies and that the services have been prioritized.  Once the Township shows that sacrifices have been made and we are down to the bone then if you don’t want to vote for this levy then these are the things that will have to be cut.  Mr. Blythe stated that he truly does want the levy to pass because you can’t cut $600,000.00 from a one million dollar budget and still expect there to be parks and other things that are in the Township.  If the levy passes, there should be a plan to continue to address cost saving problems.  Mr. Blythe stated that Perry Park is an embarrassment.  Trustee Chessler stated that if Perry Township had a similar budget to neighboring Townships for parks then improvements could be made.  Mr. Blythe stated that he is not trying to compare Perry Township to Jackson or Plain.  Trustee Chessler stated that a lot of the things Mr. Blythe characterizes as an embarrassment are a function of the lack of funds.  Mr. Blythe stated that he and Trustee Chessler will have to agree to disagree because a lot of the things that can be done at the park wouldn’t cost anything.  It’s a matter of maintenance.  It takes time and a little bit of effort.  The parks employees should not be mowing the grass.  The Township could contract the parks out for less then what they pay the employees to mow the grass.  The Park Superintendent should be indentifying issues with the parks.  It doesn’t take that much to fix those things if they are identified and attacked when they need fixed.  Trustee Chessler stated that he understands Mr. Blythe’s concerns. 

Additions/Deletions to Agenda: None.

Public Hearings/Invited Guests: None.

Communications:  None.

Public Speaks on items up for Board Approval: None.

Township Business requiring Board Action: None.

Unfinished Business:

New Business:

Trustee Chessler made a motion to approve bills in the amount of $21,062.38 for the week ending July 10, 2012; Seconded by Trustee Laubacher.

ROLL CALL: Mr. Chessler, yes.  Mr. Laubacher, yes. 

Fiscal Officer:  None.

Administration:  None.

Fire Department: None.

Police Department: None.

Road Department: None.

Law Director: None.

Zoning: None.

Parks/Recycling: None.

Executive Session(s):  None.

Department Matters Not Requiring Board Action:

Administration: None.

Fire Department: None.

Parks/Recycling: None.

Police Department: None.

Road Department: None.

Zoning: None.  

Law Director: None.

Upcoming Events:

A.            Perry Township Business Exchange Meeting- July 17, 2012 at 7:30am at the Perry Township         Police Department Community Room- Submit on line RSVP response at www.perrytwp.com

Public Speaks-Open Forum: None.

Adjournment:

With nothing further to come before the Board, Trustee Chessler made a motion to adjourn the meeting at 7:20pm; Seconded by Trustee Laubacher.

ROLL CALL: Mr. Chessler, yes.  Mr. Laubacher, yes.  Mr. Haines, yes.

 

Craig E. Chessler, President                                   

 Joe Schlegel, Fiscal Officer

 

 

Perry Township Board of Trustees

Work Session

July 10, 2012 7:00pm

Excused absence:  Trustee Doug Haines and Fiscal Officer Joe Schlegel

Discussion of Proposed General Fund Levy

Trustee Chessler stated that the Board has allocated time at the last meeting and at this meeting for the public to come and state their comments regarding a proposed general fund levy.  There was an editorial in the Independent newspaper encouraging residents to come to the meeting and speak on this matter.  The Board has received a few comments so far from some residents who put forth ideas on what they think the Board should do prior to seeking an increase in taxes.  Trustee Chessler stated that Mr. Schlegel has made a compelling case on why the Township is in need of a general fund levy.  The Township is going to be losing revenue that previously constituted a rather large portion of the general fund budget.  The Board opened the floor to anyone who wished to address the Board.

Konrad Fuetter- 1115 Western Ave. SW.  Mr. Fuetter stated that he strongly supports the proposed general fund levy.  With all of the cuts from the State of Ohio there is no way for local governments to make up the money that they will be losing.  Trustee Chessler stated that Mr. Fuetter works for a government entity outside of Perry Township and has an understanding of the affect that the cuts have on a budgeted public sector.  Mr. Fuetter stated that he works for Cuyahoga County Budget Management.  

Tim Blythe- 2956 Bridgeton St. NW.  Mr. Blythe inquired about what other residents are suggesting and whether or not the Board has done anything to implement any of those changes.  Trustee Chessler stated that Mr. Blythe has taken the most time and provided the most comments so far.  There were other comments received at last weeks Board meeting and others were received electronically.  Those comments mostly echoed what Mr. Blythe has stated but in less detail.    Trustee Laubacher stated that he has received some information regarding the street lighting from AEP and there may be some areas where the Township may be able to cut some things.

Mr. Blythe inquired if there has been any discussion regarding the health care for the elected officials.  Mr. Blythe stated that the Law Director has his own business and works for several other Townships but chooses to receive benefits through Perry Township.  Trustee Chessler stated that he has his own thoughts and has done his preliminary investigations but what he is most uncomfortable about is that the Board has imposed on themselves a very short time frame in which to operate in order to get an issue on the ballot for November.  Trustee Chessler stated that he commends Mr. Schlegel for looking ahead to see what was coming down the tracks and indentifying that the Township has a problem that will definitely be here in the future.  The Township is going to make it through 2012 and it is going to be tight for 2013.  Trustee Chessler stated that he feels the Board needs to take a serious look at all of the issues raised and he would be pushing to not rush into a decision where the homework isn’t being done.  The Board should have an adequate plan to propose to the voters on efficiencies and sacrifices.  Trustee Chessler stated that he is more in favor of waiting to put this proposed levy on the ballot until next May.

Mr. Blythe stated that Mr. Schlegel has been informing the Board of these issues for over a year.  The Board knew that in 2013 the funds were going to be tight.  Mr. Blythe stated that the Board should have been having discussions over the last six (6) months to make changes and cuts to prepare.  Trustee Chessler stated that the Board was made aware and have been considering options.  It’s easy to say, “do we really need this person and their job or do we really need to provide this person with benefits.”  Those are great ideas and they sound fantastic but to implement them unilaterally is cold.  Mr. Blythe stated that regardless of whether or not there is a levy the Township still needs to look at these issues to be fiscally responsible.  Trustee Chessler stated that he understands that but you can’t just knee jerk and say “ok we did it.”  Mr. Blythe stated that in business if something happens you immediately make changes and take the steps to do what you can to bring those services back as the money comes in.  You can’t keep operating as is and hope for the best.  Trustee Chessler stated that he believes that he and Mr. Blythe are on the same page but he is concerned with the timing of it all.  Trustee Laubacher explained that if the Board waited until next year to place the levy on the ballot there would be two (2) opportunities to do so.  If the levy passes then the money will start coming in at the beginning of 2014.  Therefore, during the next six (6) months the Board can begin to implement some of these ideas that the residents are coming up with.  Trustee Laubacher stated that Administrator Fetzer is attending a meeting in the morning regarding health insurance to find out if there are ways the Township can save money.

Trustee Chessler stated that he understands that the residents will want to see that the Board has made some efficiencies and that the services have been prioritized.  Once the Township shows that sacrifices have been made and we are down to the bone then if you don’t want to vote for this levy then these are the things that will have to be cut.  Mr. Blythe stated that he truly does want the levy to pass because you can’t cut $600,000.00 from a one million dollar budget and still expect there to be parks and other things that are in the Township.  If the levy passes, there should be a plan to continue to address cost saving problems.  Mr. Blythe stated that Perry Park is an embarrassment.  Trustee Chessler stated that if Perry Township had a similar budget to neighboring Townships for parks then improvements could be made.  Mr. Blythe stated that he is not trying to compare Perry Township to Jackson or Plain.  Trustee Chessler stated that a lot of the things Mr. Blythe characterizes as an embarrassment are a function of the lack of funds.  Mr. Blythe stated that he and Trustee Chessler will have to agree to disagree because a lot of the things that can be done at the park wouldn’t cost anything.  It’s a matter of maintenance.  It takes time and a little bit of effort.  The parks employees should not be mowing the grass.  The Township could contract the parks out for less then what they pay the employees to mow the grass.  The Park Superintendent should be indentifying issues with the parks.  It doesn’t take that much to fix those things if they are identified and attacked when they need fixed.  Trustee Chessler stated that he understands Mr. Blythe’s concerns.  

Additions/Deletions to Agenda: None.

Public Hearings/Invited Guests: None.

Communications:  None.

Public Speaks on items up for Board Approval: None.

Township Business requiring Board Action: None.

Unfinished Business:

New Business:

Trustee Chessler made a motion to approve bills in the amount of $21,062.38 for the week ending July 10, 2012; Seconded by Trustee Laubacher.

ROLL CALL: Mr. Chessler, yes.  Mr. Laubacher, yes.  

Fiscal Officer:  None.

Administration:  None.

Fire Department: None.

Police Department: None.

Road Department: None.

Law Director: None.

Zoning: None.

Parks/Recycling: None.

Executive Session(s):  None.

Department Matters Not Requiring Board Action:

Administration: None.

Fire Department: None.

Parks/Recycling: None.

Police Department: None.

Road Department: None.

Zoning:None.   

Law Director: None.

Upcoming Events:

  1. Perry Township Business Exchange Meeting- July 17, 2012 at 7:30am at the Perry Township Police Department Community Room- Submit on line RSVP response at www.perrytwp.com

Public Speaks-Open Forum: None.

Adjournment:

With nothing further to come before the Board, Trustee Chessler made a motion to adjourn the meeting at 7:20pm; Seconded by Trustee Laubacher.

ROLL CALL: Mr. Chessler, yes.  Mr. Laubacher, yes.  Mr. Haines, yes.

 

Craig E. Chessler, President                                   

 Joe Schlegel, Fiscal Officer

 

 

Perry Township Board of Trustees

Work Session

June 12, 2012 7:00pm

Call to Order/Pledge of Allegiance:

Excused absence: 

Additions/Deletions to Agenda: None.

Public Hearings/Invited Guests: None.

Communications:  None.

Public Speaks on items up for Board Approval: None.

Township Business requiring Board Action:

Unfinished Business: None.

New Business:

Trustee Chessler made a motion to approve bills in the amount of $42,544.09 for the week ending June 12, 2012; Seconded by Trustee Haines.

ROLL CALL: Mr. Chessler, yes.  Mr. Laubacher, yes.  Mr. Haines, yes.

Fiscal Officer: 

Trustee Laubacher made a motion to approve the minutes from the June 5, 2012 Regular Meeting; Seconded by Trustee Chessler.

ROLL CALL: Mr. Chessler, yes.  Mr. Laubacher, yes.  Mr. Haines, yes.

Administration: 

Discussion with Nick Morris, Fasnacht Farm Park Coordinator

Mr. Morris stated that he requested a meeting with the Board so that everyone can be on the same page as far as the operations of the farm park because things are up and active.  The purpose of this meeting is to review the philosophy of the farm park.  The reason this all popped up was because in operating a “No Mow” plan without a whole lot of public education results in people thinking that nobody cares about the property.  Trustee Chessler suggested that everyone get together to rehash this matter.

Mr. Morris reviewed a power point presentation that he gave to the officers of the home owners association for Perry Commons.  The idea of the farm park is to make it sustainable through three things; ecological balance, social integration and economic viability.  The idea was to take an entrepreneur farmer who will respect the wishes of the public.  Some of the components that fit into that are natural growth food products and eliminating the use of chemical fertilizers on the property.  The farm has maintained naturalized areas not only with agriculture but in allowing pollinators, insects, birds and butterflies.  The farm park has direct grower to consumer sales.  Mr. Bender doesn’t sell to a middleman at a lower value but he can sell at the actual value of the product without being subsidized.  The farm park also encourages community involvement through education and activities on the grounds.

Mr. Morris stated that one of the main goals by minimizing the mowing and having strategic mowing and planting is to maintain natural buffers between residential areas and the farm land for privacy purposes and the natural purposes of the land.  This also increases the ecological value of the open space on the property.  Mr. Hall inquired if there was a way to provide education to the public on why the land isn’t being mowed in certain areas.  Mr. Morris stated that there are ways to provide education to the public.  Trustee Chessler stated that the residents of the condo association expected the grass to be maintained in a certain way but once they are educated on the benefits of this idea they may understand better.  Mr. Morris stated that he sent the Board an ariel view of the property with the “No Mow” areas highlighted in blue which includes; along the roadway, stream, open fields and some wooded areas.  The goal is to establish those as “No Mow” areas for the reasons of improving the ecology and maintaining the natural buffers.  Trustee Chessler inquired how those areas will look.  Trustee Haines stated that when he was out at the farm last week some of the grassy areas have grown to approximately two (2) feet tall.  Mr. Morris stated that these are areas that have no future plans of being public access or agricultural value.  The plan is to prepare the ground and seed it with native short grass with a thirty (30) percent mix of wild flowers which would all be native to Ohio.  This will provide several benefits; only needs maintained once or twice a year, improve aesthetics and have roots depths up to eight (8) to ten (10) feet which will help improve the quality of the water and soil.

Trustee Haines inquired how the residents from the condo association reacted to the placement of wildflowers and the possibility of the seed going into their yards.  Mr. Morris stated that what he found to be more of an issue with the condo association was the “Tree of Heaven” that is growing there.  “Trees of Heaven” are a horribly invasive tree that have long leaves that are between one (1) and four (4) feet in length and then they have smaller leaflets.  This tree also spreads under ground and it takes a lot of work to eradicate it.  The condo association has been trying to handle it on their side by cutting it back but what they are doing essentially is pruning it.  It takes some chemical treatment, diligence and commitment to get rid of it.  The second level of improving this area would be to try and get rid of this plant to alleviate this concern.  Mr. Morris stated that when he was discussing the native short grass and wildflowers with the condo association he was only getting affirmative head nodding.  The president of the condo association even inquired about doing native short grass and wildflowers on their side of the bank to help improve the look and value to the area.  Mr. Morris stated that he has asked Administrator Fetzer to budget for the purchase of the seeds and also offered to keep the condo association in the loop with the project.  Trustee Chessler inquired how much this project would cost.  Mr. Morris stated that he was not sure at this time.  Mr. Schlegel stated that the only way the Township could pay for the removal of the tree is if it is on Township property.  Mr. Morris stated that is what he told the residents of the condo association.  Mr. Hall inquired if this is something that the Road Department could help with in regards to getting in there with a back ho and excavator to haul away the tree.  Mr. Morris stated that would be a step in the right direction but he would really have to look into the matter a little more.  Mr. Morris stated that step one in improving the aesthetic value of the farm park would be to clean out the area along the stream and plant the native short grass and wild flower seeds this fall. 

Mr. Blythe stated that he feels that this matter is a “slippery slope” because the Township wants Fasnacht Farm to be a farm park.  When people think of a park they think of a well maintained area.  If the Township is going to call it a park then people are going to wonder why it’s not being mowed.  Then residents are going to be wondering why they have to maintain their properties but the Township doesn’t have to maintain theirs the same way.  Mr. Morris stated that he represents Stark County Park District which covers 7,000 acres of park land where this philosophy is implemented.  Yes, there is a community park/recreational park expectation of having mowed areas.  Mr. Morris stated that he is proposing not having an area that is readily and regularly accessible to the public that they can let go.  This will reduce the wasted mowing, fuel, dollars spent on mowing areas that nobody steps foot on.  Mr. Morris stated that if a resident is going to implement native grasses and wildflowers into a retention basin or into an improvement on their private property he would back them one hundred and ten (110) percent.   Mr. Blythe inquired about zoning regulations.  Mr. Hall stated that this will not be Fasnacht Farm wide and it will only be in the designated areas.  Mr. Blythe stated that he is not complaining but people are going to complain and there is really no right or wrong answer to give them.  Mr. Morris stated that he would have to disagree because there is a major difference in letting something go without maintenance versus having a strategic plan for a site that may look different but it is properly maintained and providing value to the community.  Mr. Blythe stated that no matter what happens the Township should be prepared for concerned people to come through the door because they are going to want to know why this is being done.  Trustee Haines stated that there are farms all throughout Perry Township and it is difficult to compare farms to residential neighborhoods that most people live in.

Trustee Chessler stated that this all came about because a resident from the condo association called him and assumed that Mr. Bender had become too busy and this became a matter of neglect.  After talking to Mr. Morris, Trustee Chessler found that this is not neglect and that it is in fact a strategy.  Mr. Hall stated that this all fits in with the original concept of the Fasnacht Farm Park which was to establish good ecological land management practices.  Mr. Hall inquired what Mr. Morris would have to do to work up cost estimates for this project.  Mr. Morris stated that the cost estimate for the seeding is just a matter of knowing the exact acreage.  The “Tree of Heaven” issue will have to be looked into further to determine what strategy and services would be needed.  Trustee Chessler verified that the residents of the condo association had a mutual understanding of what would and would not be mowed.  There was also discussion between property owners both south and east of the farm park regarding dumping their grass clippings and brush on the farm park land.  The Township will erect signs and notify residents by letter to inform them not to use Township land as a dumping ground.  Mr. Morris stated that was correct and the meeting was very positive.  Mr. Morris invited the Board to contact him at anytime if there are any questions in the future.

Discussion of Internet Café Operators Fee

Mr. Hall stated that other communities have used zoning to raise fees for internet cafes and he was going to make a proposal through a combination of home rule and zoning so that a reasonable fee could be assessed.  Currently, House Bill 386 is being signed into law effective today which may affect home rule.  Mr. Hall stated that the House Bill is 3,500 pages long and he has not had the time to review the entire document but he will do so and get back to the Board prior to next Tuesday.  Trustee Chessler suggested that if the Township is not pre-empted that Mr. Hall email the Board a document from another community for discussion.  Mr. Hall stated that the Zoning Department is already working on this matter from the zoning perspective and they have copies of what Canton, Jackson and Plain Townships have done.  Mr. Hall stated that he will hopefully have a memorandum to the Board before the end of the week. 

Trustee Laubacher stated that he would like to see the Board move forward with something to remedy the address numbering problem on Brook Ave.  Trustee Chessler inquired what could be done.  Mr. Hall stated that he spoke with Chief Martin this morning and inquired if the Board would have any interest in drafting a letter inviting all of the potentially effected homeowners to a work session to discuss this problem and a possible remedy.  Mr. Hall inquired how difficult it would be to train the Police Department and Fire Department on the house numbering on this street.  Trustee Laubacher stated that he understands but it is very difficult when you are in an ambulance running to a call trying to find something in a hurry.  Trustee Chessler stated that rather than having a room full of people the Board should just have a plan and implement it.  Mr. Hall stated that the recommendation was to simultaneously request Stark County House Numbering and the Stark County Commissioners to renumber those streets.  Trustee Haines stated that the Board has to look at what is best for the Township and the public officers who have to respond to those areas.  Mr. Hall stated that he went to the House Numbering Department and they gave the numbers that they recommended so he will prepare a resolution for the Board to consider next week.

Fire Department: None.

Police Department: None.

Road Department: None.

Law Director: None.

Zoning: None.

Parks/Recycling: None.

Executive Session(s):  None.

Department Matters Not Requiring Board Action:

Administration: None.

Fire Department: None.

Parks/Recycling: None.

Police Department: None.

Road Department: None.

Zoning: None.  

Law Director: None.

Upcoming Events: None.

Public Speaks-Open Forum:

Adjournment:

With nothing further to come before the Board, Trustee Haines made a motion to adjourn the meeting at 7:55pm; Seconded by Trustee Chessler.

ROLL CALL: Mr. Chessler, yes.  Mr. Laubacher, yes.  Mr. Haines, yes.

 

Craig E. Chessler, President                                    

 Joe Schlegel, Fiscal Officer

 

Perry Township Board of Trustees

Work Session

June 12, 2012 7:00pm

Call to Order/Pledge of Allegiance:

Excused absence:  

Additions/Deletions to Agenda: None.

Public Hearings/Invited Guests: None.

Communications:  None.

Public Speaks on items up for Board Approval: None.

Township Business requiring Board Action:

Unfinished Business: None.

New Business:

Trustee Chessler made a motion to approve bills in the amount of $42,544.09 for the week ending June 12, 2012; Seconded by Trustee Haines.

ROLL CALL: Mr. Chessler, yes.  Mr. Laubacher, yes.  Mr. Haines, yes.

Fiscal Officer:  

Trustee Laubacher made a motion to approve the minutes from the June 5, 2012 Regular Meeting; Seconded by Trustee Chessler.

ROLL CALL: Mr. Chessler, yes.  Mr. Laubacher, yes.  Mr. Haines, yes.

Administration:  

Discussion with Nick Morris, Fasnacht Farm Park Coordinator

Mr. Morris stated that he requested a meeting with the Board so that everyone can be on the same page as far as the operations of the farm park because things are up and active.  The purpose of this meeting is to review the philosophy of the farm park.  The reason this all popped up was because in operating a “No Mow” plan without a whole lot of public education results in people thinking that nobody cares about the property.  Trustee Chessler suggested that everyone get together to rehash this matter.

Mr. Morris reviewed a power point presentation that he gave to the officers of the home owners association for Perry Commons.  The idea of the farm park is to make it sustainable through three things; ecological balance, social integration and economic viability.  The idea was to take an entrepreneur farmer who will respect the wishes of the public.  Some of the components that fit into that are natural growth food products and eliminating the use of chemical fertilizers on the property.  The farm has maintained naturalized areas not only with agriculture but in allowing pollinators, insects, birds and butterflies.  The farm park has direct grower to consumer sales.  Mr. Bender doesn’t sell to a middleman at a lower value but he can sell at the actual value of the product without being subsidized.  The farm park also encourages community involvement through education and activities on the grounds.

Mr. Morris stated that one of the main goals by minimizing the mowing and having strategic mowing and planting is to maintain natural buffers between residential areas and the farm land for privacy purposes and the natural purposes of the land.  This also increases the ecological value of the open space on the property.  Mr. Hall inquired if there was a way to provide education to the public on why the land isn’t being mowed in certain areas.  Mr. Morris stated that there are ways to provide education to the public.  Trustee Chessler stated that the residents of the condo association expected the grass to be maintained in a certain way but once they are educated on the benefits of this idea they may understand better.  Mr. Morris stated that he sent the Board an ariel view of the property with the “No Mow” areas highlighted in blue which includes; along the roadway, stream, open fields and some wooded areas.  The goal is to establish those as “No Mow” areas for the reasons of improving the ecology and maintaining the natural buffers.  Trustee Chessler inquired how those areas will look.  Trustee Haines stated that when he was out at the farm last week some of the grassy areas have grown to approximately two (2) feet tall.  Mr. Morris stated that these are areas that have no future plans of being public access or agricultural value.  The plan is to prepare the ground and seed it with native short grass with a thirty (30) percent mix of wild flowers which would all be native to Ohio.  This will provide several benefits; only needs maintained once or twice a year, improve aesthetics and have roots depths up to eight (8) to ten (10) feet which will help improve the quality of the water and soil.

Trustee Haines inquired how the residents from the condo association reacted to the placement of wildflowers and the possibility of the seed going into their yards.  Mr. Morris stated that what he found to be more of an issue with the condo association was the “Tree of Heaven” that is growing there.  “Trees of Heaven” are a horribly invasive tree that have long leaves that are between one (1) and four (4) feet in length and then they have smaller leaflets.  This tree also spreads under ground and it takes a lot of work to eradicate it.  The condo association has been trying to handle it on their side by cutting it back but what they are doing essentially is pruning it.  It takes some chemical treatment, diligence and commitment to get rid of it.  The second level of improving this area would be to try and get rid of this plant to alleviate this concern.  Mr. Morris stated that when he was discussing the native short grass and wildflowers with the condo association he was only getting affirmative head nodding.  The president of the condo association even inquired about doing native short grass and wildflowers on their side of the bank to help improve the look and value to the area.  Mr. Morris stated that he has asked Administrator Fetzer to budget for the purchase of the seeds and also offered to keep the condo association in the loop with the project.  Trustee Chessler inquired how much this project would cost.  Mr. Morris stated that he was not sure at this time.  Mr. Schlegel stated that the only way the Township could pay for the removal of the tree is if it is on Township property.  Mr. Morris stated that is what he told the residents of the condo association.  Mr. Hall inquired if this is something that the Road Department could help with in regards to getting in there with a back ho and excavator to haul away the tree.  Mr. Morris stated that would be a step in the right direction but he would really have to look into the matter a little more.  Mr. Morris stated that step one in improving the aesthetic value of the farm park would be to clean out the area along the stream and plant the native short grass and wild flower seeds this fall.  

Mr. Blythe stated that he feels that this matter is a “slippery slope” because the Township wants Fasnacht Farm to be a farm park.  When people think of a park they think of a well maintained area.  If the Township is going to call it a park then people are going to wonder why it’s not being mowed.  Then residents are going to be wondering why they have to maintain their properties but the Township doesn’t have to maintain theirs the same way.  Mr. Morris stated that he represents Stark County Park District which covers 7,000 acres of park land where this philosophy is implemented.  Yes, there is a community park/recreational park expectation of having mowed areas.  Mr. Morris stated that he is proposing not having an area that is readily and regularly accessible to the public that they can let go.  This will reduce the wasted mowing, fuel, dollars spent on mowing areas that nobody steps foot on.  Mr. Morris stated that if a resident is going to implement native grasses and wildflowers into a retention basin or into an improvement on their private property he would back them one hundred and ten (110) percent.   Mr. Blythe inquired about zoning regulations.  Mr. Hall stated that this will not be Fasnacht Farm wide and it will only be in the designated areas.  Mr. Blythe stated that he is not complaining but people are going to complain and there is really no right or wrong answer to give them.  Mr. Morris stated that he would have to disagree because there is a major difference in letting something go without maintenance versus having a strategic plan for a site that may look different but it is properly maintained and providing value to the community.  Mr. Blythe stated that no matter what happens the Township should be prepared for concerned people to come through the door because they are going to want to know why this is being done.  Trustee Haines stated that there are farms all throughout Perry Township and it is difficult to compare farms to residential neighborhoods that most people live in.

Trustee Chessler stated that this all came about because a resident from the condo association called him and assumed that Mr. Bender had become too busy and this became a matter of neglect.  After talking to Mr. Morris, Trustee Chessler found that this is not neglect and that it is in fact a strategy.  Mr. Hall stated that this all fits in with the original concept of the Fasnacht Farm Park which was to establish good ecological land management practices.  Mr. Hall inquired what Mr. Morris would have to do to work up cost estimates for this project.  Mr. Morris stated that the cost estimate for the seeding is just a matter of knowing the exact acreage.  The “Tree of Heaven” issue will have to be looked into further to determine what strategy and services would be needed.  Trustee Chessler verified that the residents of the condo association had a mutual understanding of what would and would not be mowed.  There was also discussion between property owners both south and east of the farm park regarding dumping their grass clippings and brush on the farm park land.  The Township will erect signs and notify residents by letter to inform them not to use Township land as a dumping ground.  Mr. Morris stated that was correct and the meeting was very positive.  Mr. Morris invited the Board to contact him at anytime if there are any questions in the future.

Discussion of Internet Café Operators Fee

Mr. Hall stated that other communities have used zoning to raise fees for internet cafes and he was going to make a proposal through a combination of home rule and zoning so that a reasonable fee could be assessed.  Currently, House Bill 386 is being signed into law effective today which may affect home rule.  Mr. Hall stated that the House Bill is 3,500 pages long and he has not had the time to review the entire document but he will do so and get back to the Board prior to next Tuesday.  Trustee Chessler suggested that if the Township is not pre-empted that Mr. Hall email the Board a document from another community for discussion.  Mr. Hall stated that the Zoning Department is already working on this matter from the zoning perspective and they have copies of what Canton, Jackson and Plain Townships have done.  Mr. Hall stated that he will hopefully have a memorandum to the Board before the end of the week.  

Trustee Laubacher stated that he would like to see the Board move forward with something to remedy the address numbering problem on Brook Ave.  Trustee Chessler inquired what could be done.  Mr. Hall stated that he spoke with Chief Martin this morning and inquired if the Board would have any interest in drafting a letter inviting all of the potentially effected homeowners to a work session to discuss this problem and a possible remedy.  Mr. Hall inquired how difficult it would be to train the Police Department and Fire Department on the house numbering on this street.  Trustee Laubacher stated that he understands but it is very difficult when you are in an ambulance running to a call trying to find something in a hurry.  Trustee Chessler stated that rather than having a room full of people the Board should just have a plan and implement it.  Mr. Hall stated that the recommendation was to simultaneously request Stark County House Numbering and the Stark County Commissioners to renumber those streets.  Trustee Haines stated that the Board has to look at what is best for the Township and the public officers who have to respond to those areas.  Mr. Hall stated that he went to the House Numbering Department and they gave the numbers that they recommended so he will prepare a resolution for the Board to consider next week.

Fire Department: None.

Police Department: None.

Road Department: None.

Law Director: None.

Zoning: None.

Parks/Recycling: None.

Executive Session(s):  None.

Department Matters Not Requiring Board Action:

Administration: None.

Fire Department: None.

Parks/Recycling: None.

Police Department: None.

Road Department: None.

Zoning:None.   

Law Director: None.

Upcoming Events: None.

Public Speaks-Open Forum:

Adjournment:

With nothing further to come before the Board, Trustee Haines made a motion to adjourn the meeting at 7:55pm; Seconded by Trustee Chessler.

ROLL CALL: Mr. Chessler, yes.  Mr. Laubacher, yes.  Mr. Haines, yes.

 

Craig E. Chessler, President                                    

 Joe Schlegel, Fiscal Officer