Regular Meeting
Regular Meetings
The Perry Township Board of Trustees meets in Regular Meeting format on the first and third Tuesday of every month at 7:00 PM.
The meetings are held at the Township Hall located at
3111 Hilton Street NW
in Massillon. Regular Meetings include reports by Department Heads, the Law Director, and the Township Administrator. The public is welcome to offer comments during the Public Speaks portion of the agenda on township related matters.
Perry Township Board of Trustees
Regular Meeting
August 5, 2014 7:00 pm
Call to Order/ Pledge of Allegiance:
Excused absence: Charles Hall, Law Director; Mark Martin, Fire Chief – Deputy Chief Sedlock here in his absence; Scott Weckbacher, Zoning Inspector; Joyce Fetzer, Administrator
A gentleman from the audience stated that at the northwest corner of Austin and Bailey, the road is caving in and is in pretty bad shape.
Additions/Deletions to Agenda:
Trustee Laubacher stated that Road Superintendent Masalko had an addition to the Agenda regarding the OPWC funds.
Public Hearings/Invited Guests: None.
Communications: None.
Public Speaks on items up for Board Approval: None.
Township Business requiring Board Action: None.
Unfinished Business: None.
New Business:
Trustee Laubacher made a motion to approve bills in the amount of $33,581.46 for the week ending July 22, 2014 and bills and payroll in the amount of $291,747.04 for the week ending July 29, 2014 and bills in the amount of $13,727.72 for week ending August 5, 2014 for a combined total of $339,056.22; Seconded by Trustee Chessler.
ROLL CALL: Mr. Laubacher, yes. Mr. Chessler, yes. Mr. Haines, yes.
Fiscal Officer:
Fiscal Officer Schlegel stated that he would not be at the next scheduled Regular Meeting on 8-19-14. Mr. Schlegel stated that he will be on vacation, but his assistant, Karen Moser will take his place and it will be her birthday, so all will have to wish her a happy birthday.
Consider Approval of 2015 Budget (Budget Commission)
Mr. Schlegel stated that as the Board is aware, the fiscal office has to do a yearly budget for the Budget Commission. The Board must also approve this budget. Mr. Schlegel stated the following:
01 General Fund $1,032,201.75
02 Motor Vehicle Tax $ 140,600.00
03 Gasoline Tax $ 225,450.00
04 Road & Bridge Fund $ 822,422.71
07 Lighting Assessment $ 16,553.22
09 Police District $2,622,342.41
10 Fire District $2,417,424.69
11 Road District $1,135,297.96
14 D.A.R.E. $ 26,500.00
14D PRIDE Money $ 5,500.00
15A General Bond Retirement $ 79,835.50
15B Park Bond $ 48,947.42
22 Drug Fund $ 6,500.00
27 Insurance Fund $ 865,000.00
30 Issue 2 $ -0-
33 DUI Fund $ 22,000.00
TOTAL $9,466,575.66
Mr. Schlegel stated that as the Board is aware, this is a list of an estimate of amounts to show the need for the monies. Fiscal Officer Schlegel stated that these amounts of course will change by the end of the year.
Trustee Chessler inquired in regard to the upcoming topic of the OPWC funds that was added to the Additions to the Agenda and asked if this would be added to the budget. Mr. Schlegel stated that this would be added at the end of the year if the Board would approve this.
Trustee Chessler stated that based on the figures presented by the Fiscal Officer, makes a motion that the Board of Trustees approve the 2015 budget recap to be sent to the Stark County Budget Commission in the amount of $9,466,575.66; Seconded by Trustee Haines.
ROLL CALL: Mr. Laubacher, yes. Mr. Chessler, yes. Mr. Haines, yes.
Consider Street Lighting Assessment
Fiscal Officer Schlegel stated that there are fifteen (15) lighting districts within the Township that will need to be renewed for a one (1) year period, approval needed by the Board, attachment before the Board. Mr. Schlegel stated that the price per light per month will be approximately $11.55. Mr. Schlegel gave a brief explanation of the cost per his conversations with representatives from Ohio Edison and AEP. Mr. Schlegel explained that their cost approximated $11.00 but in the case of an increase, Fiscal Officer Schlegel added 5% to that amount. If there is no increase, the amount will be decreased for the next year.
Trustee Chessler stated that based on the report provided by the Fiscal Officer, makes a motion that the Board of Trustees approve the continuation of the existing lighting districts on the calculations that the Fiscal Officer has provided for the fifteen (15) lighting districts at the assumed price per month of $11.55; Seconded by Trustee Laubacher.
ROLL CALL: Mr. Laubacher, yes. Mr. Chessler, yes. Mr. Haines, yes.
Consider Accepting the Meeting Minutes From 06/17/14; 07/01/14 and 07/15/14
Trustee Haines made a motion to accept the Regular Meeting minutes from June 17, 2014, July 1, 2014 and July 15, 2014; Seconded by Trustee Chessler.
ROLL CALL: Mr. Laubacher, yes. Mr. Chessler, yes. Mr. Haines, yes.
Administration:
Fire Department:
Resignation of Part-Time Firefighter Anthony Morris
Deputy Chief Sedlock stated that Chief Martin has previously provided the Board with letters of resignations from four (4) firefighters for various reasons.
Deputy Chief Sedlock stated that the first resignation is from Firefighter/Paramedic, Anthony Morris. Per Fire Chief Martin’s memo to the Board, The Perry Township Fire Department is requesting that the Board of Township Trustees accept the resignation of part-time firefighter/paramedic Anthony Morris effective August 5, 2014.
Anthony was able to obtain fulltime employment and as a result of the fulltime employment, he is unable to fulfill the employment requirements of the department. Anthony was an excellent employee and received a Letter of Commendation in August 2012 for his actions on an EMS alarm.
Trustee Chessler made a motion that the Board of Trustees accept the letter of resignation from part-time firefighter/paramedic Anthony Morris effective August 5, 2014; Seconded by Trustee Laubacher.
ROLL CALL: Mr. Laubacher, yes. Mr. Chessler, yes. Mr. Haines, yes.
Resignation of Part-Time Firefighter Alex Koontz
The Perry Township Fire Department is requesting that the Board of Township Trustees accept the resignation of part-time firefighter/paramedic Alex Koontz effective August 5, 2014. Alex was able to use his part-time experience with the Perry Township Fire Department to obtain a fulltime Firemedic position with a county fire department in South Carolina.
Trustee Chessler stated that based on the circumstances set forth in the letter that the Board has received from Alex Koontz, makes a motion that the Board of Trustees accept the letter and his resignation effective August 5, 2014; Seconded by Trustee Haines.
ROLL CALL: Mr. Laubacher, yes. Mr. Chessler, yes. Mr. Haines, yes.
Resignation of Part-Time Probationary Firefighter Nick McCoy
The Perry Township Fire Department is requesting that the Board of Township Trustees accept the resignation of part-time firefighter/paramedic Nicholas McCoy effective August 5, 2014. Nicholas was able to use his part-time experience with the Perry Township Fire Department to obtain a fulltime Firemedic position with the City of New Philadelphia Fire Department.
Trustee Laubacher made a motion that the Board of Trustees accept the resignation of firefighter/paramedic Nick McCoy effective August 5, 2014; Seconded by Trustee Chessler.
ROLL CALL: Mr. Laubacher, yes. Mr. Chessler, yes. Mr. Haines, yes.
Resignation of Part-Time Probationary Firefighter Emily Wright
The Perry Township Fire Department is requesting that the Board of Trustees accept the resignation of part-time probationary firefighter/EMT-B, Emily Wright effective August 5, 2014. Emily is attending paramedic school and the demand on her time is too great to participate in the Perry Township Fire Department. Emily would like to return to the department when she completes her schooling.
Trustee Laubacher made a motion that the Board of Trustees accept the resignation of part-time probationary firefighter/EMT-B, Emily Wright effective August 5, 2014 and note that she would be interested in returning to the department when she completes her schooling; Seconded by Trustee Chessler.
ROLL CALL: Mr. Laubacher, yes. Mr. Chessler, yes. Mr. Haines, yes.
Police Department: None.
Road Department:
Road Superintendent Masalko stated that on July 31, 2014, he received an email from Jeff Dotson from OPWC and Regional Planning and was informed that the Township was fully funded for the OPWC Summerdale/Partridge project. Road Superintendent Masalko stated that the Township did not think they would be granted the funding for this project this year I local in-kind match, used it for paving this year and awarded the bid of asphalt. Mr. Masalko stated that he and Karl Oprisch, Hammontree & Associates Engineer involved in this project, spoke with Fiscal Officer Schlegel in regard to what could be done to certify our local in-kind match. Mr. Masalko stated that after a conference call with Mr. Schlegel, Mr. Oprisch indicated that since it was so late in the year, after bids were received, it would be close to the new year and it would be more probable to be able to utilize next year’s budget monies. Mr. Masalko stated that in the meantime, if it does move quickly and we need to dip into local in-kind match, Fiscal Officer Schlegel informed us that we could borrow against the General Fund.
Fiscal Officer Schlegel verified that an advance could be made from the General Fund and then take it back for the following year.
Mr. Masalko stated that the way OPWC operates is that the grant money is utilized first and then the local in-kind monies and lastly, loan monies, if needed.
Trustee Laubacher verified that the County has offered the Township $200,000.00. Road Superintendent Masalko stated that was correct but indicated that Mr. Oprisch had been working on that and might be better able to verify this information.
Mr. Oprisch stated that the dialogue initially began with the Stark County Engineer’s office to see if the money was going to come through their drainage program administered by Gary Conner, but since the county engineer was on vacation this week he had no new information yet to share.
Trustee Haines verified that this discussion is a summary of what had previously been talked about. Trustee Haines stated that in regard to the Commissioners offering the Township up to $50,000.00 per year for four (4) years starting in 2013, this would enable the Township to be eligible for $100,000 from them at this point in addition to the amount for next year that hopefully would be able to be used before the in-kind money was spent or a loan taken. Trustee Haines stated that he would think the County would have $150,000.00 in this from his understanding. Mr. Oprisch stated that this was his understanding as well, but wanted to verify this through the Commissioners.
Trustee Laubacher stated that in speaking with Road Superintendent Masalko, he thought a letter should be directed to the Commissioners indicating that the Township has received the verification of the grant money and in addition, if the monies offered by them can be confirmed so that this project can proceed.
Road Superintendent Masalko stated that Linda Bailiff, the Program Administrator for the Ohio Public Works has asked us to confirm the revised schedule for this project. Mr. Masalko stated that he is also requesting approval from the Board to move forward on this Summerdale/Partridge project.
Trustee Chessler made a motion that the Board authorize the Road Superintendent, with the assistance from Hammontree & Associates Engineer, Karl Oprisch, to make the appropriate revisions to our application for OPWC funding and submit those and further, the Board will authorize the acceptance of the grant funds and further request the Road Superintendent to communicate with the Stark County Commissioner’s office to obtain or seek the payment of the funds that we had discussed to supplement our existing funding for the Summerdale/Partridge project; Seconded by Trustee Haines.
ROLL CALL: Mr. Laubacher, yes. Mr. Chessler, yes. Mr. Haines, yes.
Law Director: None.
Zoning: None.
Parks/Recycling: None.
Executive Session(s): None.
Department Matters Not Requiring Board Action: None.
Administration: None.
Fire Department: None.
Parks/Recycling: None.
Police Department: None.
Road Department: None.
Zoning: None.
Law Director: None.
Upcoming Events:
~Perry Township Bicentennial meeting on Tuesday, August 26, 2014 at 7:00 pm at the Township Hall
~Perry Rotary Bicentennial Cruise In – Sunday, August 10, 2014 from 11 am – 4 pm. Sponsored by Perry Rotary – Fund Raiser Raffle Baskets will be available with proceeds to go directly to support Perry Teacher, Sharon Budd and Family.
Public Speaks-Open Forum:
Paul Bailey, 2538 Shirley Ann Ave. SW, Canton – Mr. Bailey stated that he would like to thank the Trustees and Road Superintendent Masalko for implementing the four way stop sign at 13th and Bordner.
Adjournment:
With nothing further to come before the Board, Trustee Haines made a motion to adjourn the meeting at 7:21 pm; Seconded by Trustee Chessler.
ROLL CALL: Mr. Laubacher, yes. Mr. Chessler, yes. Mr. Haines, yes.
Lee Laubacher, President Joe Schlegel, Fiscal Officer