Work Sessions 

The Perry Township Board of Trustees meets in a Work Session format on the second Tuesday of every month at 7:00 PM.  

These meetings are held at the Township Hall located at 3111 Hilton Street NW in Massillon.  Work Sessions are less formal than Regular Meetings and are utilized by Trustees and Department Heads for discussion of township related projects or activities.

 

Perry Township Board of Trustees

 

December 10, 2013

 

Early Start Time 6:00 pm ~ Budget Hearing

 

7:00 pm ~ Work Session

 

 

 

 

 

Call to Order/ Pledge of Allegiance:

 

Excused absence: 

 

Additions/Deletions to Agenda:

 

Public Hearings/Invited Guests:

 

2014 Budget Hearings

 

ADMINISTRATION AND ZONING – 6:00 pm

 

Fiscal Officer Schlegel stated that as the Board is aware, Administration and Zoning both come out of the General Fund, all attachments before the Board.

 

Zoning – Mr. Schlegel stated that Zoning Inspector Weckbacher turned in the Zoning Department’s 2014 projected budget request, six (6) items in total, in the amount of $7,000.00.  Account Number: O1-J-03.  Mr. Schlegel asked if Mr. Weckbacher would like to highlight any of these items listed.  Zoning Inspector Weckbacher indicated that he tried to keep the listed items at a minimum, but have included them in case anything would need to be replaced or updated, for example, software. 

 

Administration – Fiscal Officer Schlegel stated that Administrator Fetzer turned in the Administration Office 2014 projected budget request in the amount of $24,640.  Fiscal Officer Schlegel stated that he changed a few numbers listed under the Cemetery Maintenance Costs and under Indigent Burials but has budgeted everything that has been requested.  The Township had only one (1) indigent burial this year and the cost was under $1,000.00.  If more indigent burials should occur, money could be transferred from another area. 

 

Fiscal Officer Schlegel stated that as the Board is aware, the Township has received an estate tax this year in the amount of $426,042.70.  In addition, through the Zoning Department and the amounts collected from the Internet Cafes, no longer in business, an amount of $45,000.00.  Because of this combined amount of $471,000.00 in unanticipated funds, the Township budget will be financially sound for 2014 and most likely 2015.

 

Fiscal Officer Schlegel stated that in reference to the General Fund:

 

Insurance Costs – Originally listed as a 5% increase, but may have a decrease

 

Bureau of Worker’s Compensation – 34.31% increase

 

 

 

FIRE DEPARTMENT – 6:15 pm

 

Fiscal Officer Schlegel stated that the income listed for the Fire Department :

 

 $1,975,303.69

 

   1,000,000.00 carry over

 

 

 

$2,975,303.69 Total Budget for 2014

 

 

 

Fiscal Officer stated that he changed a few numbers listed on the Fire District Fund form from 2013 to 2014 – under Salaries, PRS, Worker’s Compensation and others, but all requests from the Fire Department have been budgeted for.

 

ROAD DEPARTMENT – 6:25 pm

 

Fiscal Officer Schlegel stated that the income listed for the Road Department:   Discussion of a possible new road levy.

 

$788,706.77

 

                -0-  carry over

 

 

 

$788,706.77 Total Budget for 2014

 

 

 

POLICE DEPARTMENT – 6:35 pm

 

 

 

Fiscal Officer Schlegel stated that the income listed for the Police Department:  Discussion of a possible new police levy.

 

 

 

$2,630,254.91

 

     300,000.00 carry over

 

 

 

$2,930,254.91 Total Budget for 2014                        

 

 

 

Communications: 

 

Public Speaks on items up for Board Approval: None.

 

Township Business requiring Board Action: None.

 

Unfinished Business:   None.

 

New Business:

 

Trustee Haines made a motion to approve bills in the amount of $118,655.83 for the week ending December 10, 2013; Seconded by Trustee Chessler.

 

ROLL CALL: Mr. Haines, yes.  Mr. Laubacher, yes.  Mr. Chessler, yes. 

 

Fiscal Officer:  None.

 

Administration:  None.

 

Fire Department:  None.

 

Police Department:  None.

 

Road Department:  None.

 

Law Director:  None.

 

Zoning:

 

Consider Awarding Demolition of Three Properties:  4441-15th Street NW; 5979 Longview Street SW, and 4511 Surmay Avenue SW

 

Zoning Inspector Weckbacher stated that he received seven (7) bids today:

 

  1.  C.R.S. Contracting Company, on the Stark County Regional Planning approved list
  2.  Don Albrecht, signed contract, not on Stark County Regional Planning list
  3.  R.D. Halter Excavating, signed contract, not on Stark County Regional Planning list
  4.  Marshall Land Company, no contract
  5.  Cottrell Wrecking, signed contract, on the Stark County Regional Planning approved list
  6.  Premier Concrete and Excavating, no contract
  7.  Genesis Construction, signed contract

 

Mr. Weckbacher stated that he and Law Director Hall went over these seven (7) bids and recommends C.R.S. Contracting Company, 2006 Allen St. SE, Canton, Ohio for the demolition contract.  C.R.S. Contracting was the lowest bid for all three (3) properties:  4441-15th St. NW in the amount of $4,440.00; 5979 Longview Street SW in the amount of $4,260.00; 4511 Surmay Avenue SW in the amount of $4,680.00.  Mr. Weckbacher stated that there is a list in the bid packet provided by Stark County Regional Planning that must be followed for the EPA and health department standards that must be signed off as they are completed.  Completion by:  as soon as possible, weather permitting, March 31, 2014 is the deadline.

 

Trustee Haines made a motion that the Board enter into an agreement with C.R.S. Contracting Company to demolish the houses at:  4441-15th St. NW in the amount of $4,440.00; 5979 Longview Street SW in the amount of $4,260.00; and 4511 Surmay Avenue SW in the amount of $4,680.00; Seconded by Trustee Chessler.

 

ROLL CALL:  Mr. Haines, yes.  Mr. Laubacher, yes.  Mr. Chessler, yes.

 

Trustee Chessler made a motion to authorize the Zoning Inspector to take the steps necessary to seek reimbursement for funds expended by the Township or propagated by the Township for the demolition of the three properties located at: 4441-15th Street NW; 5979 Longview Street SW, and 4511 Surmay Avenue SW; Seconded by Trustee Laubacher.

 

ROLL CALL:  Mr. Haines, yes.  Mr. Laubacher, yes.  Mr. Chessler, yes.

 

Consider Approving Assessments for Grass Cutting

 

Zoning Inspector Weckbacher stated that in regard to letters posted for the assessments of grass cutting in Perry Township in 2013, attached before the Board, for foreclosures, vacant properties and trash clean up, said letters were posted to the properties on Friday, December 6, 2013 for payment to the Township.  To date, one call was received from Richard Page, 5488 Navarre Rd. SW.  This property was transferred to his name on October 9, 2013.  Zoning Inspector Weckbacher asked the Board for this address to be removed from the list since Mr. Weckbacher is working with him regarding the realty company actually owing these monies.

 

Trustee Chessler made a motion that the Board authorize the Zoning Inspector to take the steps necessary with regard to the properties listed to have those costs assessed and certified to the county auditor to be placed as a lien on the property taxes with the exception of the property at 5488 Navarre Rd. SW, Canton, Ohio, currently owned by Richard Page; Seconded by Trustee Laubacher.

 

ROLL CALL:  Mr. Haines, yes.  Mr. Laubacher, yes.  Mr. Chessler, yes.

 

Parks/Recycling: None.

 

Executive Session(s): 

 

Trustee Haines made a motion that the Board adjourn into an Executive Session pursuant to ORC 121.22 (G) (1) concerning department head evaluations to include the Board, Fiscal Officer, Department Heads and Law Director as requested; Seconded by Trustee Laubacher.

 

ROLL CALL: Mr. Haines, yes.  Mr. Laubacher, yes.  Mr. Chessler, yes. 

 

Trustee Haines made a motion for the second Executive Session 121.22 (G)(1) concerning non-union wage adjustments to include the Board and the Fiscal Officer; Seconded by Trustee Chessler.

 

ROLL CALL:  Mr. Haines, yes.  Mr. Laubacher, yes.  Mr. Chessler, yes.

 

The Board adjourned into Executive Session at: 7:18 pm

 

The Board adjourned from Executive Session at: 8:34 pm

 

Department Matters Not Requiring Board Action:

 

Administration: None.

 

Fire Department: None.

 

Parks/Recycling: None.

 

Police Department: None.

 

Road Department: None.

 

Zoning: None.  

 

Law Director: None.

 

Upcoming Events:

 

~Perry Township Bicentennial Meeting – January 28, 2014 at 7:00 pm at the Township Hall

 

~Perry Bicentennial Kick Off Dinner – January 18, 2014 at Exploration Gateway – www.perrytwp.com

 

Public Speaks-Open Forum: None.

 

Adjournment:

 

With nothing further to come before the Board, Trustee Chessler made a motion to adjourn the meeting at 8:34 pm; Seconded by Trustee Haines.

 

 ROLL CALL: Mr. Haines, yes.  Mr. Laubacher, yes.  Mr. Chessler, yes.

 

 

 

                                                                                                                                                                                                               

 

Doug Haines, President                                                                                                 Joe Schlegel, Fiscal Officer

 

Work Sessions 

The Perry Township Board of Trustees meets in a Work Session format on the second Tuesday of every month at 7:00 PM.  

These meetings are held at the Township Hall located at 3111 Hilton Street NW in Massillon.  Work Sessions are less formal than Regular Meetings and are utilized by Trustees and Department Heads for discussion of township related projects or activities.

 

Perry Township Board of Trustees

 

Work Session

 

September 10, 2013 7:00 pm

 

The Board has previously reserved the right to take action at this meeting

 

Call to Order/ Pledge of Allegiance:

 

Excused absence: 

 

Additions/Deletions to Agenda:

 

Public Hearings/Invited Guests:

 

Jason French, Executive Director of Hanover House to discuss the Establishment of the Perry Township Senior Citizen Center

 

Trustee Haines stated that Jason French, Executive Director of the Hanover House approached the Board of Trustees with an opportunity of partnering with the Hanover House in order to establish a Senior Citizen Center on site at the Hanover House, which is located at 435 Avis Avenue NW.

 

Trustee Haines stated that several weeks ago, he and Administrator Fetzer met with Jason French at Hanover House to tour the facility and discuss the many benefits and potential programming opportunities which could be offered to Perry Township Seniors.  Trustee Haines asked Mr. French to discuss the concept in more detail.

 

Jason French stated that he appreciated the opportunity to speak this evening about establishing a center for senior citizens at the Hanover House.  Mr. French stated that in speaking with the staff at the Hanover House, it was decided that it was time to get involved with the community.  One of the ideas that was promoted was seeking out the collaboration with the Township to establish some programming for seniors in the Township.  Hanover House would be able to provide the facility and location and the basics for the programming of clubs such as euchre or knitting club and establishing days and times for these clubs to take place during the normal hours of operation at Hanover House.  Having a place to meet new friends and having a sense of belonging to a group would be of a great service for the senior community.  Along with providing a location and service for seniors to meet, there could also be an opportunity to promote civil responsibilities within these groups such as the knitting club making clothing for the battered women’s shelter or collecting canned goods for outside needs.

 

Mr. French explained that the room available for these purposes can hold between 25 and 40 people.  Also, a nutritious, low-cost lunch could be provided for $1.50 if so desired.   Mr. French also explained that various educational opportunities and classes could be offered through the senior citizen center as well.  To be able to partner with the Township and to offer this as the Perry Township Senior Center with the assistance of the Hanover House would be of a great benefit to the entire community.  There will be an Open House at the Senior Citizen Center on Saturday, October 12, 2013 from 1 – 3 pm.  Mr. French stated that it is the intent for the Senior Citizen Center to be open Monday through Friday from approximately 10 am to 5 pm and begin with forty-five (45) days of programming.  Mr. French stated that it is his hope that following the open house, there are at least four to six individuals that are interested in this program.  This will help gear the direction for the activities the center would want to implement.

 

Law Director Hall stated that Administrator Fetzer has already put together a preliminary memorandum regarding the senior citizens center for the Board.  Mr. Hall stated that more inclusive terminology would be necessary to incorporate into the agreement.

 

Law Director Hall asked Mr. French if there were any other marketing avenues available regarding this programming in addition to the Perry Township newsletter. Mr. French stated that another opportunity to get the word out was at the high school for Perry Senior Appreciation Day in December.  Mr. French stated that Administrator Fetzer had arranged for an opportunity for them to speak in front of this group.

 

Trustee Chessler stated that he wanted the minutes to reflect that the Board has been gathering this information for several weeks and under the Ohio Revised Code, the Board of Trustees has the authority to enter into and participate with a public or nonprofit private agency or organization to establish and operate social services for senior citizens.

 

More discussion followed regarding the age range that is considered a senior citizen among some other questions regarding signage for the senior center at Hanover House.

 

Trustee Chessler stated that based on the discussion here this evening, he makes a motion that the Board agree to enter into an agreement with Hanover House for the creation and operation of a senior citizen center pursuant to R30-ORC Section 505.70 (B) and further direct our Law Director to draft an appropriate Memorandum of Understanding to be entered into by Perry Township and Hanover House to establish this relationship; Seconded by Trustee Haines.

 

ROLL CALL:  Mr. Haines, yes.  Mr. Laubacher, yes.  Mr. Chessler, yes.

 

Janie Pavlick and Phyllis Mussina Co- Publishers of Living Local Community Magazine

 

Ms. Pavlek and Ms. Mussina contacted the Board to let them know of a new magazine they are launching for the residents and businesses of Perry Township and Massillon.  It will be called Living Local Community Magazine and will be printed and distributed monthly throughout the area.  Each issue of the magazine will feature local news, school and sports activities, new businesses, restaurants, upcoming events and more.

 

Janie Pavlek stated that she and Phyllis Mussina were here this evening to receive the Board’s “blessing” for this community publication they have put together.  This is a monthly, full color publication focused primarily on the Perry Township area.  Ms. Pavlek stated that their intent is to provide a tool for businesses and make the public aware of upcoming events such as the Township Bicentennial celebration.  Ms. Mussina stated that her background is in the sales and advertising/marketing end of the magazine and Ms. Pavlek’s background is in developing, designing, and the writing aspect.  Ms. Pavlek and Ms. Mussina explained that they would like to include the latest information from the township leadership and would provide the Board with complimentary space in each issue to address the Township residents.  The first issue of the magazine is targeted for release by this mid-October. 

 

Trustee Haines inquired if this magazine would be by way of home delivery.  Ms. Mussina stated that the Living Local Magazine will be strategically placed in racks around the Township and it is also their intent to direct mail approximately 2,000 magazines to a specified income group. 

 

Trustee Chessler inquired if there would be an on-line version of the magazine.  Ms. Pavlek stated that eventually they would like to provide an on-line version of the magazine; it is not their main focus, but ideally, would like that to be another avenue for the magazine.

 

More discussion followed regarding spotlighting information from different businesses and sources for publication in the Living Local magazine.  Ms. Pavlek and Ms. Mussina stated that they appreciated the opportunity to come before the Board this evening.

 

Communications: 

 

Public Speaks on items up for Board Approval: None.

 

Township Business requiring Board Action: None.

 

Unfinished Business:   

 

Consider Requesting Additional Medical Information Concerning BWC Claim 121-850331

 

Executive Session(s): 

 

Trustee Chessler made a motion that pursuant to ORC 121.22 (G)(1) regarding personnel matters involving a Township employee, the Board adjourn to Executive Session to include all members  present in the room, that being the Fire Chief, Administrator, Fiscal Officer, Board of Trustees, Law Director and our representative from Frank Gates, Mr. Andrew Frank; Seconded by Trustee Haines.

 

ROLL CALL:  Mr. Haines, yes.  Mr. Laubacher, yes.  Mr. Chessler, yes.

 

The Board adjourned into Executive Session at: 7:41 pm

 

The Board adjourned from Executive Session at: 8:17 pm

 

Trustee Chessler stated that based on the Executive Session discussion, he makes a motion that the Board adopt a Resolution stating that it is the Board’s intent to challenge a portion of this Worker’s Compensation claim.  This challenge has to do with the physical injury as to pulmonary function, however the Board is requesting our representative of Frank Gates to explore on good faith basis the request of the Board regarding the determination of whether or not an independent medical exam of the aspect of the claim for Posttraumatic Stress Disorder would be in order and also, that an intent letter be filed to allow for that decision to be made; Seconded by Trustee Chessler.

 

ROLL CALL:  Mr. Haines, yes.  Mr. Laubacher, yes.  Mr. Chessler, yes.

 

Trustee Chessler stated that he would also like to request from our representative of Frank Gates that the Board be advised of the revised estimate of the dollar cost for pursuing any type of medical examination and also that the Board may receive more updated and complete information on the stated basis for the PTSD claim that occurred back in 2006; Seconded by Trustee Haines.

 

ROLL CALL:  Mr. Haines, yes.  Mr. Laubacher, yes.  Mr. Chessler, yes.

 

New Business:

 

Trustee Haines made a motion to approve bills and payroll in the amount of $145,890.09 for the week ending September 10, 2013; Seconded by Trustee Chessler.

 

ROLL CALL: Mr. Haines, yes.  Mr. Laubacher, yes.   Mr. Chessler, yes. 

 

Fiscal Officer: 

 

Administration: 

 

Fire Department:

 

Consider the Purchase of Smoke Alarms

 

Fire Chief Martin stated that the Fire Department is requesting the Board of Trustees to authorize the purchase of one hundred and fifty (150) smoke alarms from BRK Brands, Inc. for a total price not to exceed $2,325.00. 

 

Trustee Haines made a motion that the Board approve the Fire Department’s request of the purchase of one hundred and fifty (150) smoke alarms from BRK Brands, Inc. out of Aurora,IL  at $15.50 per detector for a total purchase not to exceed $2,325.00; Seconded by Trustee Laubacher.

 

ROLL CALL:  Mr. Haines, yes.  Mr. Laubacher, yes.  Mr. Chessler, yes.

 

Consider the Resignation of Thomas Bragg Part Time Firefighter

 

Fire Chief Martin stated that the Fire Department is requesting the Board of Trustees to accept the letter of resignation from part time firefighter Thomas Bragg effective September 10, 2013.  As Mr. Bragg has  indicated in his letter of resignation, his job takes more time than he is able to allocate to the department therefore he has asked to resign with the intention of being able to come back to the department should his current situation ever change.

 

Trustee Laubacher made a motion that the Board accept the resignation of Thomas Bragg as a part time firefighter for the Perry Township Fire Department effective September 10, 2013; Seconded by Trustee Chessler.

 

ROLL CALL:  Mr. Haines, yes.  Mr. Laubacher, yes.  Mr. Chessler

 

Police Department:  None.

 

Road Department:  None.

 

Law Director: None.

 

Zoning: None.

 

Parks/Recycling: None.

 

Department Matters Not Requiring Board Action:

 

Administration: None.

 

Fire Department: None.

 

Parks/Recycling: None.

 

Police Department: None.

 

Road Department: None.

 

Zoning: None.  

 

Law Director: None.

 

Upcoming Events:

 

Perry Township Bicentennial Meetings are scheduled for the last Tuesday of each calendar month at the Perry Township Hall beginning at 7:00 pm.

 

Public Speaks-Open Forum: None.

 

Adjournment:

 

With nothing further to come before the Board, Trustee Haines made a motion to adjourn the meeting at 8:19 pm; Seconded by Trustee Chessler.

 

ROLL CALL: Mr. Haines, yes.  Mr. Laubacher, yes.  Mr. Chessler, yes. 

 

                                                                                                                                                                                                               

Doug Haines, President                                                                                                Joe Schlegel, Fiscal O

Work Sessions 

The Perry Township Board of Trustees meets in a Work Session format on the second Tuesday of every month at 7:00 PM.  

These meetings are held at the Township Hall located at 3111 Hilton Street NW in Massillon.  Work Sessions are less formal than Regular Meetings and are utilized by Trustees and Department Heads for discussion of township related projects or activities.

 

Perry Township Board of Trustees

 

Work Session

 

August 13, 2013 7:00 pm

 

 

 

Call to Order/ Pledge of Allegiance:

 

Excused absence:

 

 Joe Schlegel, Fiscal Officer (Karen Moser here in his absence); and Joyce Fetzer, Administrator

 

Additions/Deletions to Agenda:

 

Public Hearings/Invited Guests:

 

Board of Trustees has Invited Brook Avenue NW Residents for Discussion of Proposed Address Change

 

Cliff Meidlein, Planning Administrator of Stark County Regional Planning

 

Tim Warstler, Director of Stark County Emergency Management Agency

 

Trustee Haines stated that the Board has invited residents of Brook Avenue NW for discussion on the proposed possible changes on Brook Avenue NW and Marion Avenue.  Trustee Haines stated that also in attendance are guests from the Stark County Regional Planning and Stark County 911.  These guests have been part of the changes that have happened at Brook and Marion Avenue.  Trustee Haines also referred to Trustee Chessler’s attendance at the meetings incurred on this matter regarding the change in addresses.

 

Trustee Chessler stated that the Board requested a  meeting before the Commissioners after an incident that occurred that brought light to the fact that there was confusing naming and numbering of the houses in the area of Brook Avenue NW and Marion Avenue.  Trustee Chessler stated that the Commissioners actually met three times concerning the discussion of these streets.  Trustee Chessler also referred to a wall map before the Board this evening of the Brook/Marion Avenue discussion.  Mr. Meidlein and Mr. Warstler were at two of these meetings before the Commissioners and provided answers to questions that the residents in attendance had. 

 

Trustee Chessler stated that the Commissioners adopted a Resolution on July 24, 2013 regarding new house numbers and corrected street names for select and certain houses along Brook Avenue NW and Marion Avenue NW.  At this same meeting that evening, the Commissioners had also given the charge to Trustee Chessler to discuss, address and decide with the Perry Township Board of Trustees how to deal with the remaining and confusing part of the matter concerning Brook Avenue.  Trustee Chessler stated that there is a portion on Brook Avenue that only has two (2) houses currently addressed on it.  There is a body of land that separates that from another portion of Brook Avenue as well and is a cul-de-sac which is still potentially confusing.  Trustee Chessler stated that he invited Mr. Clifford Meidlein from the house numbering department of Regional Planning and Mr. Tim Warstler, Director of Stark County Emergency Management Agency, to share information with the residents who were present.  Trustee Chessler referred to a letter from the Township dated August, 3, 2013 that was sent to all the affected property owners.  The Township did receive one (1) written response from Mr. Flek Stoher who lives at 1212 Brook Avenue.  Mr. Stoher is opposing this and wants his street to remain the same.  Trustee Chessler stated that he was hopeful that a consensus on this matter could be reached.  Trustee Chessler also stated that the preferred idea was to allow the small portion of Brook Avenue to remain the same and the cul-de-sac portion to be renamed as Brook Circle NW which would be a minor change.

 

Mr. Meidlein stated that he wanted to outline the purpose of house numbering and how it came to be.   After a brief summary, Mr. Meidlein stated that generally, house numbering does not seek to rename streets or renumber houses because of the cost entail to the home owner.  Mr. Meidlein also stated that the house numbering department of Regional Planning intervenes if there is a compelling safety reason.

 

Mr. Meidlein briefly explained the process when regional planning becomes involved because of a safety issue.   

 

Lori Ballas, 1006 Brook Avenue-Lori asked how changing from an avenue to a circle would affect emergency services. 

 

Tim Warstler, Director of Stark County Emergency Management Agency, stated that over time it would be best to name this area correctly in order to eliminate confusion for future reference.

 

Kevin McConnell, 1055 Brook Avenue-Ken had a question about what he read in the newspaper regarding the spelling change of Brook Avenue.  Trustee Haines stated that it was a misprint in the newspaper.  Kevin also asked about several lots he owns on Brook and Marion and inquired if this name change would affect him.  Mr. Meidlein stated that it would not.  Also asked, if building a house on these lots, what street would the driveway be positioned on.  A brief discussion followed and Law Director Hall stated that if a house would be built on one of these lots, Mr. McConnell would have to seek some type of variance from a subdivision engineer from the county.  More discussion followed and Trustee Haines suggested to Mr. McConnell that he might want to get something in writing by the county to ensure his lots would be plotted to have a right-of-way into them in the event any future changes were to come about.

 

Tim Blythe, 2956 Bridgeton St. NW, Massillon 44646-Mr. Blythe inquired as to the properties that have already been changed on Brook Avenue and brought to the attention of several other streets within the Township that break like these.   Mr. Meidlein stated that there is not a problem as long as the addresses are in numerical order.  More discussion followed on this matter.

 

Trustee Chessler made a motion that the Board adopt a resolution to request that the Commissioners formally make the change of the portion of Brook Avenue to Brook Circle NW based on discussion and recommendations and the existing subdivision regulations so that this portion will be in compliance with current regulations.  The Board will also request the Commissioners to implement this change over time as ownership changes; Seconded by Trustee Laubacher.

 

ROLL CALL:  Mr. Haines, yes.  Mr. Laubacher, yes.  Mr. Chessler, yes.

 

Trustee Chessler stated that he would draft a letter to the Commissioners so they can formally discuss and adopt a resolution on this matter.

 

The Board thanked Mr. Meidlein and Mr. Warstler for their attendance this evening.

 

Communications: 

 

Public Speaks on items up for Board Approval: None.

 

Township Business requiring Board Action: None.

 

Unfinished Business:   None.

 

New Business:

 

Trustee Haines made a motion to approve bills and payroll in the amount of $227,184.20 for the week ending August 13, 2013; Seconded by Trustee Laubacher.

 

ROLL CALL: Trustee Haines, yes.  Mr. Laubacher, yes.  Mr. Chessler, yes. 

 

Fiscal Officer:  None.

 

Administration:  None.

 

Fire Department:  None.

 

Police Department:  None.

 

Road Department:  None.

 

Law Director:  None.

 

Zoning:  None.

 

Parks/Recycling:  None.

 

Executive Session(s):   None.

 

Department Matters Not Requiring Board Action:

 

Administration:  None.

 

Fire Department:  None.

 

Parks/Recycling:  None.

 

Police Department:  None.

 

Road Department:  None.

 

Zoning: None.

 

Law Director: None.

 

Upcoming Events:

 

~Announcement of:  Ohio Division of Liquor Control – Notice received 7-26-13 – Perry Fuel Mart, Inc., 2801 Perry Drive SW, Canton, OH  44706.  Requesting authorization for permit #6825540 – Responses must be post marked no later than 8-26-13.

 

~Perry Bicentennial Meetings are scheduled for the last Tuesday of each calendar month at the Perry Township Hall beginning at 7:00 pm.

 

Public Speaks-Open Forum:

 

Adjournment:

 

With nothing further to come before the Board, Trustee Haines made a motion to adjourn the meeting at 7:35 pm; Seconded by Trustee Laubacher.

 

ROLL CALL: Mr. Haines, yes.  Mr. Laubacher, yes.  Mr. Chessler, yes. 

 

                                                                                                                                                                                                               

 

Doug Haines, President                                                                                                 Joe Schlegel, Fiscal Officer

 

 

 

 

 

 

 

 

Work Session

All Day Event

Starts at: Tue, Jun 11 2013

Work Sessions 

The Perry Township Board of Trustees meets in a Work Session format on the second Tuesday of every month at 7:00 PM.  

These meetings are held at the Township Hall located at 3111 Hilton Street NW in Massillon.  Work Sessions are less formal than Regular Meetings and are utilized by Trustees and Department Heads for discussion of township related projects or activities.

 

 
 
 
 
 
 
 
close
 

Work Sessions 

The Perry Township Board of Trustees meets in a Work Session format on the second Tuesday of every month at 7:00 PM.  

These meetings are held at the Township Hall located at 3111 Hilton Street NW in Massillon.  Work Sessions are less formal than Regular Meetings and are utilized by Trustees and Department Heads for discussion of township related projects or activities.

 

Perry Township Board of Trustees

 

Work Session

 

June 11, 2013 7:00 pm

 

The Board has previously reserved the right to take action at this meeting

 

 

 

Call to Order/ Pledge of Allegiance:

 

Excused absence:  None.

 

Additions/Deletions to Agenda:

 

Under Administration, OTARMA (Ohio Township Association Risk Management Authority) coverage and liability insurance

 

Public Hearings/Invited Guests:

 

Swearing in of Jack Keim III as a Full Time Firefighter/Paramedic to Fill Current Vacancy

 

Trustee Haines stated that at this time he would like to ask Firefighter Jack Keim III to come forward. 

 

Trustee Haines officiated the swearing in of Jack Keim III as a full time Perry Township Firefighter/Paramedic and congratulated him on behalf of the Trustees.

 

Trustee Haines made a motion that the Perry Township Fire Department hire part time Firefighter/Paramedic Jack Keim III as a full time Firefighter/Paramedic to fill the current vacancy in the department with a hiring date of Tuesday, June 11, 2013, the first shift day to be Friday, June 14, 2013 with a starting hourly rate of $12.50 per hour for a one (1) year probationary period; Seconded by Trustee Laubacher.

 

ROLL CALL:  Mr. Haines, yes.  Mr. Laubacher, yes.  Mr. Chessler, yes.

 

Trustee Haines stated that there would be a fifteen minute recess from the meeting where he invited everyone present to join them for cake and coffee.

 

Communications: 

 

Board Received Communications from Discovery Oil and Gas, LLC concerning:

 

 Application to drill at the property of William and Gail McGrady

 

Application to drill at the property of Jim and Mary Klick

 

Trustee Haines stated that both of these properties are vertical wells; each well will take six (6) days to drill.  Trustee Haines stated that a third well at Richville Church is planned with no date yet scheduled.

 

Public Speaks on items up for Board Approval: None.

 

Township Business requiring Board Action: None.

 

Unfinished Business

 

Consider Discussions of the Richville Cemetery

 

Administrator Fetzer stated that the Board had a discussion at the May 4, 2013 Regular Meeting regarding a request concerning a purchase of upright headstones at the Richville Cemetery.  Administrator Fetzer gave a brief review of the previous requested purchases of two (2) upright headstones by Mr. and Mrs. Krantz and that lead to a more detailed discussion on whether or not the Board wanted to decide to put forth any restrictions on headstone size.  Administrator Fetzer also referred to the attachments before the Board regarding the remaining number of available plots to be sold.  There are a total of 228 plots: 73 plots have been sold – 155 plots are available to be sold.  Administrator Fetzer also referred to the attached information before the Board concerning a chart with price comparisons from other townships regarding their price information on cemetery fees.  Also noted that Lake and Tuscarawas Townships have no headstone size restrictions.

 

Trustee Haines stated that noting the cemetery fees for surrounding townships, he feels that the Township should review our present cemetery rates, possibly increasing the opening/closing fees by at least two hundred dollars ($200.00) if not more.  Trustee Haines also stated that he does not agree with instituting the flat stone only regulation at the Richville Cemetery and stated that he would agree with instituting a restriction on a height limit of the headstones.

 

Trustee Laubacher stated that he agreed with Trustee Haines regarding not instituting a flat stone only regulation at this time.  Trustee Laubacher stated that if the Board had originally regulated a flat stone only restriction when the reorganization of the cemetery took place, it would have been the time to institute this.

 

The Board further discussed the matter of increasing the opening /closing fees at the Richville Cemetery and agreed to table this matter until the next meeting to further consider some additional information regarding current fees for the grave digging.

 

Consider Contracting with Clemans Nelson for Implementation of the Affordable Health Care Act

 

Administrator Fetzer briefly recapped the previous discussion with the Board at an earlier meeting regarding contracting with outside legal counsel Mike Esposito of Clemans Nelson for Implementation of the Affordable Health Care Act .

 

Trustee Haines stated that there has been much discussion regarding this matter and referred to Law Director Hall’s suggestion of possibly contracting outside legal counsel, Clemans Nelson, for a six (6) month period (July 31, 2013 to December 31, 2013) versus a one (1) year period.

 

Law Director Hall stated that this time frame would still allow the Township to communicate to all department heads and supervisors what the criteria and guidelines are in reference to the regulations of the Affordable Health Care Act and to make sure that the township was in compliance. 

 

Law Director Hall stated that in reference to the Clemans Nelson $2,100.00 retainer fee, this would give the Township telephone access to the firm, but there would be extra charges for any drafts made or scheduled meetings.

 

Trustee Haines inquired to Administrator Fetzer and Fire Chief Martin to reaffirm some points made by Mr. Esposito during their initial meeting regarding meeting multiple plans.  Both Administrator Fetzer and Chief Martin gave details about Mr. Espositio’s explanation of multiple plans for health care. 

 

Trustee Haines stated that because the fire department has approximately 95% of the Township’s part time employees, he asked if Chief Martin had any other insight into the points of importance gathered from the meeting with Mr. Esposito.  Chief Martin briefly stated that many communities have addressed the factor of the minimum amount of hours that could be signed up for per month and allowing them a little window because of a call-back situation.  Chief Martin stated that he feels that keeping track of the number of hours would be a big concern for the fire department’s part time employees.  Chief Martin also stated that being able to determine what type of hourly perimeters that we have set for the part time employees will be of utmost importance.

 

Law Director Hall stated that his recommendation is to implement a measurement period, have a subsequent measurement period that is equal to and monitor the personnel closely to make sure that their average is not more than 29 hours per week which is 120 hours per month. 

 

Fire Chief Martin stated that what he felt Clemans Nelson had to offer is they have had the experience with working  with other communities and are able to implement a program or plan for regulating and being in compliance with the Affordable Health Care Act.

 

More discussion followed regarding retaining the services of Clemans Nelson in reference to the Affordable Health Care Act.  Trustee Haines stated that the Board must act on this decision this evening since July 1, 2013 is the first period of this process to happen.

 

Trustee Chessler inquired of Law Director Hall what needs to be in place by July 1, 2013.  Mr. Hall stated that the Board has to pass a resolution establishing an initial measurement period. 

 

Trustee Chessler stated that he will make a motion that the Board of Trustees adopt the resolution to establish and approve an initial measurement period, establish and approve a standard measurement period under the Internal Revenue Code in compliance with the Patient and Protection and Affordable Health Care Act and to establish the maximum hours that any part time, seasonal or other variable hour an employee may work for Perry Township; Seconded by Trustee Haines.

 

ROLL CALL:  Mr. Haines, yes.  Mr. Laubacher, abstain.  Mr. Chessler, yes.

 

New Business:

 

Trustee Haines made a motion to approve bills in the amount of $25,278.27 for the week ending June 11, 2013; Seconded by Trustee Chessler.

 

ROLL CALL:  Mr. Haines, yes.  Mr. Laubacher, yes.   Mr. Chessler, yes.

 

Fiscal Officer: 

 

Administration: 

 

Administrator Fetzer stated that it is the requested time for the OTARMA (Ohio Township Association Risk Management Authority) renewal this year.  Administrator Fetzer stated that she sat down with Gary Swisher and Dale Lake to go over the entire inventory of equipment that the Township owns to verify proper coverage.  In addition, Administrator Fetzer referred to the renewal documents before the Board.  The annual invoice renewal balance is $156,935.00.  The Board currently has liability coverage per incident at $3 million dollars and does have the opportunity to increase that coverage amount, if the Board chooses to do so.  Refer to attachments before the Board.  Administrator Fetzer also referenced the attachments before the Board regarding OTARMA’s reference to specific items within the township’s park system that are not accounted for, example: disaster caused because of tornado or fire, are not covered under replacement of older, existing equipment.   Administrator Fetzer stated that in speaking with OTARMA’s customer service representative, Wendy French, regarding this coverage, Wendy indicated that we should not be concerned about that coverage.

 

Administrator Fetzer stated that OTARMA will distribute excess reserve funds to all of the township entities/members which they represent.  Their reserve fund was $1 million dollars and of that $1 million dollars, our Township will receive $9,818.54. 

 

Trustee Haines stated that in regard to Perry Township possibly increasing our liability coverage, as a comparison, Jackson Township has $6 million in liability coverage and Plain Township has the same as Perry Township, $3 million in liability coverage.  Trustee Haines stated that for possibly increasing our liability limits to $4 million (rate of $4,288) or $5 million (rate of $6,876) this might be an ideal time to do this since we are receiving the refund from OTARMA’s excess reserve funds.

 

Further conversation regarding increasing the Township’s liability coverage was discussed.  Trustee Chessler made a motion that the Board renew its coverage with OTARMA for the annual premium stated for coverages outlined at the cost not to exceed $156,935.00; Seconded by Trustee Laubacher.

 

ROLL CALL:  Mr. Haines, yes.  Mr. Laubacher, yes.  Mr. Chessler, yes.      

 

Fire Department:  None.

 

Police Department:  None.

 

Road Department:  None.

 

Law Director:  None.

 

Zoning:  None.

 

Parks/Recycling:  None.

 

Executive Session(s): 

 

Trustee Haines made a motion that the Board adjourn into an Executive Session pursuant to ORC 121.22 (G) (4) to consider promotion of fire department personnel to include the Board, Fiscal Officer, Fire Chief and Law Director; Seconded by Trustee Chessler.

 

ROLL CALL:  Mr. Haines, yes.  Mr. Laubacher, yes.   Mr. Chessler, yes. 

 

The Board adjourned into Executive Session at:  8:34 pm

 

The Board adjourned from Executive Session at:  9:02 pm

 

Department Matters Not Requiring Board Action:

 

Administration:  None.

 

Fire Department:  None.

 

Parks/Recycling:  None.

 

Police Department:  None.

 

Road Department:  None.

 

Zoning: None.  

 

Law Director: None.

 

Upcoming Events:

 

Public Speaks-Open Forum:

 

Ben Moretta, 5232 Southway St. SW, Canton, Ohio 44706 – Mr. Moretta stated that his question pertains to the zoning compliance paperwork that was filed against the Red Chambers property in regard to him not being compliant with the commercial zoning rules.  Since it has been over thirty (30) days, Mr. Moretta asked what matter the Board is taking against him.

 

Law Director Hall stated that what was needed was finding someone who could come to move some of the equipment out of the way on this property.  Mr. Hall stated that Zoning Inspector Weckbacher was communicating with two different towing companies on this matter.  Mr. Hall also stated that his recommendation to the Board would be to create a resolution to take Mr. Chambers to court, obtain a court order and clean up the property.

 

Adjournment:

 

With nothing further to come before the Board, Trustee Haines made a motion to adjourn the meeting at 9:02 pm;  Seconded by Trustee Laubacher.

 

ROLL CALL:  Mr. Haines, yes.  Mr. Laubacher, yes.   Mr. Chessler, yes. 

 

 

 

                                                                                                                                                                                                               

 

Doug Haines, President                                                                                                 Joe Schlegel, Fiscal Officer

 

Work Sessions 

The Perry Township Board of Trustees meets in a Work Session format on the second Tuesday of every month at 7:00 PM.  

These meetings are held at the Township Hall located at 3111 Hilton Street NW in Massillon.  Work Sessions are less formal than Regular Meetings and are utilized by Trustees and Department Heads for discussion of township related projects or activities.

 

Perry Township Board of Trustees

 

Work Session

 

May 14, 2013 7:00 pm

 

The Board has reserved the right to take action at this meeting

 

 

 

Call to Order/ Pledge of Allegiance:

 

Accept Remounting Ambulance Bids at 7:00 pm

 

Fiscal Officer Schlegel stated that the Board has received a bid from Life Star Rescue, Inc. in the amount of seventy-five thousand six hundred thirteen dollars ($75,613.00) with an additional charge of seven hundred fifty dollars ($750.00) for the existing unit to be towed to their facility in Van Wert, Ohio.

 

Trustee Chessler made a motion that the Board of Trustees accept the bid that has been submitted by Life Star Rescue, Inc. and that this matter be tabled for further consideration so as to be referred to the Fire Chief and Law Director for review of compliance to the new specifications; Seconded by Trustee Laubacher.

 

ROLL CALL:  Mr. Haines, yes.  Mr. Laubacher, yes.   Mr. Chessler, yes.

 

Excused absence:  None.

 

Additions/Deletions to Agenda: None.

 

Public Hearings/Invited Guests: None.

 

Communications: 

 

Public Speaks on Items up for Board Approval: None.

 

Township Business Requiring Board Action: None.

 

Unfinished Business:   None.

 

New Business:

 

Trustee Haines made a motion to approve bills and payroll in the amount of $29,728.36 for the week ending May 14, 2013; Seconded by Trustee Laubacher.

 

ROLL CALL: Mr. Haines, yes.  Mr. Laubacher, yes.   Mr. Chessler, yes. 

 

Fiscal Officer: 

 

Administration: 

 

Trustee Haines briefly acknowledged the levy failure and stated that regarding the general fund budget, the Board, along with the Fiscal Officer, will continue to look at these figures more closely.

 

Fiscal Officer Schlegel stated that regarding the recycling station, as of April 1, 2013 this department has been eliminated.  Trustee Laubacher stated that the gas and water has been turned off at the recycling station, but a monthly sewer bill still remains.  The Board briefly discussed the options of having the  sewer line capped and the expense of this matter.  Trustee Haines stated that these and other possible department expenses will be evaluated. 

 

Trustee Chessler stated that in regard to the recycling center, Mr. David Held of the Stark-Tusc.-Wayne Joint Solid Waste District contacted him to assess how our recycling center was operating.  Mr. Held also indicated that Lake Township has implemented a similar self-serve process with their recycling stations and have invested in cameras to monitor their recycling site.  The camera investment was approximately $3,500.00.  Trustee Chessler indicated that if some of the items at the recycling center location were to be auctioned, this could allow some additional monies to be generated possibly allowing the Board to consider implementing cameras at the recycling site(s).

 

Trustee Haines stated that it was worth our time to look into the matter of implementing cameras and it was agreed that more information on this matter needed to be obtained.

 

Trustee Laubacher stated that he would be meeting with a representative from Ohio Edison regarding the shut off of the various street lights within the Township. 

 

Trustee Haines stated that in regard to some of the metering fees in various locations (example: park pavilions ) throughout the Township, the Board would be looking into having power shut off to some of these locations not being utilized throughout the winter months.

 

Fire Department: None.

 

Police Department: None.

 

Road and Parks Department:

 

Consider Hiring a Part Time Seasonal Park Employee

 

Road Superintendent Masalko stated that the Parks Department is requesting the Board of Trustees to consider Theresa Tangredi as a part time employee at ten dollars fifty cents ($10.50) per hour with a ninety (90) day probation period after drug and alcohol testing is approved.  Duties would include mowing, weed eating, weeding and general maintenance within the park department with a total of twenty-eight (28) hours per week. 

 

Trustee Haines made a motion that the Board of Trustees hire part time seasonal park employee Theresa Tangredi at ten dollars fifty cents ($10.50) per hour with a ninety (90) day probation period after drug and alcohol testing is approved to perform job duties of mowing, weed eating, weeding and general maintenance not to exceed twenty-eight (28) hours per week or 1500 hours per year; Seconded by Trustee Chessler.

 

ROLL CALL:  Mr. Haines, yes.  Mr. Laubacher, yes.  Mr. Chessler, yes.

 

 Law Director: None.

 

Zoning: None.

 

Executive Session(s): 

 

Department Matters Not Requiring Board Action:

 

Administration: None.

 

Fire Department: None.

 

Parks/Recycling: None.

 

Police Department: None.

 

Road Department: None.

 

Zoning: None.  

 

Law Director: None.

 

Upcoming Events:

 

Perry Township’s Bicentennial  planning meeting  – the last Tuesday of each month.  Location: Perry Township Administration Office, 3111 Hilton St. NW

 

Public Speaks-Open Forum:

 

Tim Blythe-2956 Bridgeton St. NW, Massillon – Mr. Blythe stated that he had a public records request for the township utilities; electric and gas, water and phone.  Regarding  Perry Township Hall, the water and gas bill are paid out of the general fund for the entire facility. Mr. Blythe stated that he wondered if it would not be more productive to split this bill; 1/3 fire administration, 1/3 township administration, 1/3 maintenance garage.  Mr. Blythe also inquired as to the fire department paying 100% of the electric bill; Mr. Blythe indicated that he felt this bill should be split up as well.

 

Mr. Blythe stated that in regard to Perry Park, records indicate that during the summer months, the township has paid up to $200.00 per month for water.  Mr. Blythe stated that he felt this was probable due to the concession stand and restrooms during baseball games.  Mr. Blythe inquired as to passing those costs on to the Perry Baseball Association.  Mr. Blythe inquired as to whether the sports organizations pay anything for the use of the fields at Meredith Park and Perry Park.  Trustee Haines stated that the sports organizations did not pay for the use of the fields, but they maintain the fields.  Trustee Haines also indicated that any improvements to the fields (back stops and dugouts) were paid for by Perry Baseball as well as for the lights and their use.  Any upkeep to the grounds are paid for by the Township. 

 

Trustee Haines stated that there has been discussion with the President of the Perry Baseball Association regarding some recent vandalism to the Perry Park restrooms.  Trustee Haines stated that it was indicated that if there is any more vandalism, the restrooms will be locked and the Baseball Association will be responsible for obtaining portable toilets.  At this time, the restrooms are being utilized by the general public in the parks so to specify how much of the restroom use being utilized by baseball is difficult.  Trustee Haines also stated that the concession stand is used solely by the baseball association and is not certain how much of the water usage is being utilized from that but that it is certainly worth looking into further. 

 

Mr. Blythe inquired as to the conditions of the park restrooms and wondered if it would be more conducive to level the restrooms and utilize portable toilets.  Mr. Blythe referred to the portable toilets atPetrosParkand pointed out how well maintained they are.   Trustee Haines stated that he and Road Superintendent Masalko have discussed the subject of the public restrooms maintained at both Perry Park andSummerdaleParkand how to proceed with this maintenance.  If the Board decides to shut down the public restrooms, it would be at both of these park locations.

 

Mr. Blythe also referred to the February 2012 First Communications phone bill; there was an outstanding balance that kept increasing with each statement until the phone line in question was finally disconnected.  Law Director Hall stated that he has had continued communication with First Communications regarding this matter; the Township had requested shut off and termination of the phone lines in question in 2011 and any bills up to the date of the shut off had been paid.  Even though the phone service was disconnected, First Communications had continued to bill those lines.  The Township has disputed this bill, approximately $3,300.00, and also have continued to ask First Communications to specify the itemization and they simply will not do this.  Mr. Hall stated that he has advised the Fiscal Officer and his staff to not pay this bill unless the utility can prove that the Township owes this.

 

Mr. Blythe also referred to his conversation with the Zoning Inspector, Scott Weckbacher, regarding his mowing at the Richville Cemetary.  Mr. Blythe asked if this was a responsibility of the zoning inspector.  Trustee Haines stated that it is not but is a Township responsibility.  Trustee Haines explained that the mowing maintenance at the Richville Cemetary has been outside contracted with Mr. Weckbacher.  Mr. Blythe asked why the Township equipment was used for this maintenance.  Further conversation regarding this matter was discussed.  Trustee Haines referred to the recent retirement situation within the parks department and the transition that has ensued; the Board had considered outside bids for mowing purposes at $70.00 per hour so payment for mowing at the cemetery by Mr. Weckbacher was considered a comparable value.  Trustee Haines stated that now that the Board has changed avenues within the parks/road department, the outside contracting for mowing the cemetery by Mr. Weckbacher was something worth reconsidering.  Trustee Haines stated that once Road Superintendent Masalko is fully staffed for the mowing season, this is something that can be handled by the park staff.

 

Mr. Blythe also inquired as to the general fund portion of the 1A account and asked if the $115,000.00 itemization was for health insurance.  Fiscal Officer Schlegel stated that this itemization was for all insurance.  Mr. Blythe inquired as to the clerk and administrator and whether their insurance was split up among the different parties just as their wages.  Fiscal Officer Schlegel stated that was correct.  Mr. Blythe also stated that the Worker’s Compensation for the general fund was $8,000.00 and considered that high.  Mr. Blythe asked whether there was a classification for a firefighter or policeman because Worker’s Comp. is based on exposure to injuries.  Mr. Schlegel stated that the price for Worker’s Compensation is the same for everyone.   Mr. Blythe stated that he wondered if the Township contacted the Bureau of Worker’s Compensation and could have the different types of work classifications be identified it could possibly be a huge savings.  Further conversation regarding this matter was discussed.  Mr. Schlegel stated that he would follow up with Worker’s Compensation on the break down.

 

Mr. Blythe also inquired as to the zoning budget of $103,000.00 for wages.  In addition to the zoning inspector’s wages asked what the remainder of that budget was for.  Fiscal Officer Schlegel stated that a portion of the Administrator and Administrative Assistant’s wage are among that budget.  Trustee Haines stated that the administrative salaries are divided among fire, police, zoning and general fund and a portion of the fiscal assistant’s salary. 

 

Mr. Blythe inquired as to the miscellaneous portion of the general fund in the amount of $55,000.00 for Trustee’s salaries in the 1A account.  Mr. Schlegel stated that this was listed because at that time, it was undecided as to whether the salaries would be divided.  The salaries are not being divided so that money can be used as seen fit. 

 

Mr. Blythe stated that it looks like recycling is taken out of the road portion of the general fund.  Mr. Blythe inquired that if $100,000.00 is taken out of the general fund would it would be earmarked for roads for highway improvements.  Mr. Schlegel stated that there is no money earmarked for roads in the general fund and also indicated that .1 mil is general fund and 1.5 mil is road and bridge out of the 04 account. 

 

Mr. Blythe inquired if there was a possibility of changing the lease agreements for the Fasnacht Farm.  Mr. Blythe stated that the determination of the fair market value of that property was $800.00 per month and the Township is giving the tenants a 50% discount which is $4,800.00 a year of potential income.  Mr. Blythe stated that it seems crazy to rent a three bedroom house on an acre of land for less than what you could rent an apartment for.  Law Director Hall stated that this is not a traditional residential rental.  This is a concept where the tenants are providing public services by running the educational programs and overseeing the community gardening.   Trustee Haines stated that part of the $400.00 a month rent versus $800.00 is living on a public entity and aims to offset the tenants giving up their privacy.  Trustee Haines stated that while this may not be the perfect state of circumstances, it is a work in progress.

 

Mr. Blythe inquired as to the different buildings that he feels are haphazardly placed around the Fasnacht Farm property that he believes would never pass the zoning resolutions placed within the township.  Mr. Blythe stated that the reason buildings are not supposed to be less than ten (10) feet away are for fire hazards.   Trustee Haines stated that he would have our zoning inspector check on these matters in relation to this property being a farm versus residential. 

 

Mr. Blythe asked what the balance was on the loan for the Fasnacht Farm stating that the reason he is asking this is because in the newspaper it was stated that the Township would possibly have to sell this property.  Trustee Haines stated that this was a mis-portrayal in the newspaper regarding possibly having to sell the farm property. 

 

Trustee Laubacher inquired as to the gas revenue from the Fasnacht Farm property coming to the Township.  Mr. Schlegel stated that was correct, it is in the process of coming to the Township and will  be put into the general fund.

 

Anne Unklesbay-3026 Maytime St. NW , Massillon, OH  44646 – Ms. Unklesbay inquired about the Bureau of Worker’s Compensation refund referred to in the newspaper.  Ms. Unklesbay asked if this refund would help with the Township’s financial situation.  Trustee Haines stated that it would be money toward the general fund and verified that this refund amount was approximately $39,000.00.  Fiscal Officer Schlegel explained that the Bureau of Worker’s Compensation would issue a refund to Perry Township for the year 2011-2012; a small portion of the $39,000.00 will go toward the Township’s general fund.  The larger portion will go to the police department.  The Township pays Worker’s Compensation for police, fire, road and general fund.   This amount of $39,000.00 is a reimbursement.  Mr. Schlegel stated that he would verify the percentage that was paid out to each department and would reimburse that particular department accordingly.  Mr. Schlegel gave an example that if the police department owed 60%, they would get 60% of that money back.  Mr. Schlegel stated that while this $39,000.00 will help toward the general fund somewhat, it will not be a large amount.

 

Ms. Unklesbay stated that her mailbox had been moved when her road was redone by the Township but when it was placed back, was moved back too far and is now sitting in mud when it rains.  Ms. Unklesbay is asking if the road department would re-set her mailbox closer to the road.   Trustee Laubacher asked Ms. Unklesbay if she would leave her phone number after the meeting and she stated that she would just call over to the road department and leave her information.

 

Mr. Schlegel wanted to clarify a reference to the amount of approximately $50,000.00 that was previously referred to in this evening’s minutes by Mr. Blythe.  Mr. Schlegel stated that because the Trustees would not be dividing these monies, the road department would be utilizing these funds; Mr. Schlegel stated that he had not yet moved these monies.

 

Adjournment:

 

With nothing further to come before the Board, Trustee Haines made a motion to adjourn the meeting; Seconded by Trustee Chessler.

 

ROLL CALL: Mr. Haines, yes.  Mr. Laubacher, yes.   Mr. Chessler, yes. 

 

                                                                                                                                                                                                               

 

Doug Haines, President                                                                                                 Joe Schlegel, Fiscal Officer

 

Work Sessions 

The Perry Township Board of Trustees meets in a Work Session format on the second Tuesday of every month at 7:00 PM.  

These meetings are held at the Township Hall located at 3111 Hilton Street NW in Massillon.  Work Sessions are less formal than Regular Meetings and are utilized by Trustees and Department Heads for discussion of township related projects or activities.

Perry Township Board of Trustees

Work Session

April 9, 2013 7:00 p.m.

 

Call to Order/ Pledge of Allegiance:

Excused absence:  Joyce Fetzer, Administrator – Attending BWC Safety Congress in Columbus

Additions/Deletions to Agenda:  None.

Public Hearings/Invited Guests:

Board of Trustees invites general public to attend a Questions/Answers Session concerning a 1 Mill Operating Levy – Identified as Issue #9 on the May 7th ballot

Trustee Haines stated that he would like to explain the Township’s shortage of monies  initiating the need for the May 7th 1 Mill Operating Levy.   In 2011 Govenor Kasich changed how local municipalities and townships received their funding, mainly from estate and local government taxes.  Perry Township operates on a general fund budget at just over a million dollars per year.  Due to the loss of monies from the State of Ohio, Perry Township has felt the loss of approximately four hundred thirty-six thousand dollars ($436,000) or forty-three and a half percent (43.5%) of our operating general fund budget.  Trustee Haines stated that with the changes made by Govenor Kasich, it has been a trying year for Perry  Township and that the Township has tried to adjust and make up some of these monies.

Trustee Haines stated that there is more to be done but pointed out several money-saving  projects that have been initiated within the Township this past year:  transitioning to a self-serve recycling center, estimated cost savings to the Township, ninety-six thousand dollars ($96,000.00) per year.  Street lighting reassessment within the Township has also occurred this past year.   The street lights within the Township have been shut off or have been turned into resident lighting districts allowing neighbors within their areas to partner together and pay for the street lights through their property taxes each year.  Most residents that are utilizing this type of lighting district assessment will realize a five or ten dollar monthly increase in their taxes.  This is an estimated savings of approximately twenty four thousand dollars ($24,000.00) to twenty six thousand dollars ($26,000.00) for the Township.   Another cost cutting effort by the Township was with our long-distance and telecommunications provider.  The Township administration and department offices have switched from a private provider to Massillon Cable allowing the Township to receive free long-distance, a savings of approximately ten thousand dollars ($10,000.00) per year in phone bills.

Trustee Chessler stated that one of the ways that the Township can be more efficient within our buildings is energy usage.  Trustee Chessler has been in conversations with Mark Burns, consultant with Independent Energy.  Per Mr. Burns, public entities are entitled to energy audits.  Trustee Chessler explained how this could be implemented if the Township decided to have an energy audit assessed. 

 Trustee Haines stated that the Board talked about initiating an operating levy for the last November ballot but chose to try and review some cost savings efforts before initiating this operating  levy.  Trustee Haines gave an explanation of another avenue of revenue brought into the Township regarding the six (6) gaming skills businesses within our Township.  Based on a Resolution passed last year by the Board of Trustees, the Township has been able to collect tax monies based on the amount of machines each business has generating a possible revenue of approximately thirty-six thousand dollars ($36,000.00).  Current receipts from just three of these gaming skills businesses have totaled nearly twenty-five thousand dollars ($25,000.00) in revenue.   Each business pays a four thousand dollar ($4,000.00) fee plus one hundred dollars ($100.00) for every machine they have. 

Trustee Haines stated that he would open up the floor for any questions regarding the operating levy.

Tim Blythe-2956 Bridgeton St. NW, Massillon – Mr. Blythe stated that it was mentioned that one hundred fifty thousand dollars ($150,000.00) in savings would be accomplished if the levy is passed, and questioned what the plan was for that surplus money.

Trustee Haines stated that the levy would first have to be passed.  If the levy does not pass, certainly more cuts would have to continue to be made, but if the levy passes, the Board would look at the surplus at that point.  Mr. Blythe asked if a Township -wide assessment had been done on the parks to know how much money is needed to bring the parks up-to-date.  Trustee Haines stated that an assessment had not been done, but referred to a Township meeting last year regarding monies used toward improvements at Summerdale and Perry Parks.  Trustee Haines stated that until the outcome of the levy comes to light, the Township has to continue to maintain the parks and hopefully put more efforts into effect after the levy passes.

Ralph DeChiara-765 Delverne Ave. SW, Canton – Mr. DeChiara asked if some administrative salaries come out of the departments such as fire, police or road.  Trustee Haines stated they do not.  Trustee Haines further stated that the salaries for zoning, administrator, administrative assistant, fiscal officer, assistant fiscal officer, trustees and law director all come out of the general fund.

William Werbech-3460 Spindle St. NW, Massillon – Mr. Werbech asked if the Trustees salaries are mandated by the State of Ohio and come out of the general fund.   Trustee Haines stated that was correct.  Mr. Werbech also asked about the recycling center and if all the employees that were there are now gone.  Trustee Haines stated that was correct and further explained that with some consolidation of what was the parks/recycling department, our road superintendent and assistant road superintendent are now managing the park department.

Mr. Werbech commended the Board for downsizing and eliminating the need for salaries and complimented the implementation of the new recycling bins.  Trustee Haines stated that in addition to the two recycling stations already in use, there will be two additional recycling stations in the near future at the Road Department on Jackson Avenue and at Fire Station #2 in Richville.

Mr. Werbech also asked if the Richville Community Park is part of the Perry Park system.  Trustee Haines stated that it is not, it is maintained by the Richville Park Board.  Mr. Werbech also asked if the cemetery was considered part of Perry Township.  Trustee Haines stated that the cemetery on Richville Drive is part of Perr y Township.

Tim Blythe-2956 Bridgeton St. NW, Massillon – Mr. Blythe stated that the Board employs many part-time employees for the purpose of saving in health care benefits, and asked if there had been any discussion about eliminating health care benefits for the elected officials.  Trustee Haines stated there have been none.  

Trustee Haines thanked everyone for their good comments and asked for their  support of the May 7th Perry Township Operating Levy.

 Communications: 

Public Speaks on items up for Board Approval:  None.

Township Business requiring Board Action:  None.

Unfinished Business:   None.

New Business:

Trustee  Haines made a motion to approve bills and payroll in the amount of $163,807.63 for the week ending April 9, 2013; Seconded by Trustee Chessler.

ROLL CALL:  Mr. Haines, yes.   Mr. Laubacher, yes.   Mr. Chessler, yes. 

Fiscal Officer: 

Trustee Haines made a motion to accept the minutes of the April 2, 2013 Regular Meeting; Seconded by Trustee Laubacher.

ROLL CALL:  Mr.  Haines, yes.   Mr. Laubacher, yes.   Mr. Chessler, yes. 

Announcement of Street Lighting Petition Submissions

Trustee Haines stated that we have the announcement of two street lighting petitions submitted.  

Fiscal Officer Schlegel stated that as the Board was aware, one of the submitted street lighting petitions is Superior Dairy on Navarre Road.  The other street lighting petition is a single household on Bornder Avenue.  Mr. Schlegel  stated that he requested Law Director Hall to research whether a company can do a street lighting district and also if a single household can do a street lighting district.  Mr. Hall stated that regarding the single household request on Bordner Avenue, his recommendation is that the Board cannot consider this request.  Mr. Hall stated that the statute specifically talks about owners must own more than one-half of the feet of the lots along the area supposed to be illuminated and one light in one area does not meet that minimum criteria, therefore Mr. Hall does not advise the Board to proceed or consider this petition.  Mr. Hall stated that he will initiate a letter of correspondence to the applicants explaining why their petition does not meet the said requirements and suggest to them that they could obtain other signatures of homeowners along Bordner Avenue that would benefit from this lighting district and then re-submit their street lighting petition. 

Mr. Hall briefly discussed the Ohio Revised Code statute regarding the particular street lighting district submission made by Superior Dairy.  Mr. Hall also stated that regarding this petition , the Board would need to make a determination as to whether or not there is a benefit for the public along that district.

Trustee Chessler stated that based on the law director’s advice to the Board, he moves that the lighting district request from Superior Dairy be tabled pending the law director’s further investigation and opinion to the Board on the legal requirements of approving this lighting petition.  Trustee Chessler further acknowledged to the Board that per the law director’s opinion, the submission of the Bordner Avenue lighting district not be accepted for consideration but will advise the petition initiator that they pursue a direct payment arrangement  or obtain other neighbors to sign the petition; Seconded by Trustee Haines.

ROLL CALL:  Mr. Haines, yes.  Mr. Laubacher, yes.  Mr. Chessler, yes.

Administration:  None.

Fire Department:  None.

Police Department:  None.

Road Department:  None.

Law Director: None.

Zoning: None.

Parks/Recycling: None.

Executive Session(s): 

Department Matters Not Requiring Board Action:

Administration: None.

Fire Department: None.

Parks/Recycling: None.

Police Department:  None.

Road Department: None.

Zoning: None.  

Law Director: None.

Upcoming Events:

Spring Clean-Up Day – Sat., April 13, 2013 at the Perry Township Road Dept.:  8:00 a.m. to 4:00 p.m.

Project Perry Pride hosted by Perry Local Schools and Perry Township Board of Trustees – Sat., April 13, 2013: Beginning at 8:00 a.m. at Pfeiffer.  Volunteers to pull weeds, assist in flower beds, clean up yards, shrubs, leaves, painting and other projects.  Detailed Information sheet is available at Perry Township Administration Office and www.perrytwp.com

Timken Co. to host a Tree Planting Day at Petros Lake Park – Sun., April 21, 2013: Noon to 3:00 p.m.

Public Speaks-Open Forum:

William Werbech-3460 Spindle St. NW, Massillon – Mr. Werbech asked a question regarding the cost per year to form a lighting district.  Trustee Haines stated that as an example, residents on Cadbury and Bramblewood set up a lighting district last year and the cost was an estimated three dollars ($3.00) per month (eight lights and thirty residents).   Fiscal Officer Schlegel  stated that a light is estimated between nine to eleven  dollars ($9.00 to $11.00) per month depending on the wattage. 

Brittany Ford-344 Overmont Ave. SW, Massillon – Ms. Ford stated that this is her third meeting regarding the same issue with motorcycles.  She has come to the meeting to find out what can be done about this dirt bike issue.  There is a field about fifty feet from her back door where there are bikers riding constantly.  The dust and noise are excessive.  Ms. Ford and her neighbors have contacted the homeowner but to no avail.  This has become not only a noise nuisance but a health issue so the health department has been contacted and they will come out and test all of their homes for the dust residue.  They have contacted two lawyers and are astounded that the Trustees have not implemented some kind of nuisance ordinance for this situation.

Trustee Haines referred to the phone conversation with Ms. Ford this past Sunday regarding the dirt bike issue.  Trustee Haines stated that it is hard to make a Resolution stating that somebody cannot ride a motorcycle, or mini bike within the jurisdiction of their property.

Stephanie Hewitt-302 Overmont Ave. SW, Massillon – Ms. Hewitt stated that she contacted her attorney and he did not understand why a nuisance ordinance could not be drafted.  Ms. Hewitt stated that she and her family cannot sit outside because of the noise and dirt.

Law Director Hall stated that he has researched this matter, as Trustee Chessler has through the Ohio Township Association .  When the Township initiated its initial noise nuisance ordinance back in 1992, barking dogs, loud music and parties were all prevalent throughout the Township.  Mr. Hall stated that it is ill-advised to initiate laws and legislation to address  a limited issue problem in a limited issue area because although you may benefit from that to some degree, other property owner’s rights are adversely affected throughout the entire Township ; a balancing act that the whole legislative body must be taken into consideration.

Jamie Ford-344 Overmont Ave. SW, Massillon – Mr. Ford stated that with all due respect, we live in Perry Township and this field in question is surrounded by people that live in Perry Township.  It is not just us, it is 13-15 people that have a problem with this.  Mr. Ford briefly discussed how close the neighbors are and wanted to know why something could not be done for this situation.  Mr. Hall also briefly discussed several alternatives to addressing this particular situation, private nuisance action or process under the law of initiative and petition, initiating a petition, put the matter on the ballot and let the entire Township vote on this.  Mr. Ford explained that this process would not address or resolve this issue now.  Mr. Ford stated that he has researched this issue and other Townships have passed these noise ordinances for vehicles.  In these ordinances, it is stated that they must manage the dust, they cannot ride within three hundred feet of any homes or any building. 

Brittany Ford stated that she has spoken with other people in Perry Township who have this same kind of problem in their neighborhoods and asked if they obtain other people’s names and addresses to present to the Board.

Ralph DeChiara-765 Delverne Ave. SW, Canton – Regarding the noise/dust nuisance, Mr. DeChiara asked if Perry Township could tailor something about having so much space between the dirt bike path and the neighborhood properties/structures.  Mr.DeChiara asked if this would this be a feasible agreement. 

Trustee Chessler stated that he spoke with someone at the Stark County Health Department and they stated that they have absolutely no jurisdiction, no enforcement authority over the noise and the dust.  The Canton Health Department, by contract with the EPA, does have an air pollution division and Trustee Chessler indicated that he spoke with the director of that division yesterday and stated that there was a possibility something could be done about the fugitive dust; a complaint would be initiated, they would investigate and if it was in violation of the Ohio Administrative Code Provisions, they could issue an order. 

Trustee Chessler stated that if there is a violation, the Health Department has the ability to issue an order to the property owner to obey or alleviate the situation.   If this order is not obeyed/addressed, the next move is directly to the EPA, not to the Township.  This is an avenue that has been discussed and referred to Mrs. Ford, through the  Health Department for the dust issue.  Trustee Chessler stated that Mrs. Ford is coming to the Board with this situation at hand and that the Board may or may not have the ability to remedy this situation.   Trustee Chessler stated that it is not a lack of sympathy, but that the Board is struggling to find a tool that is appropriate to get rid of the problems at hand, noise and dust. 

Trustee Chessler stated that the dust issue is to be addressed through the Health Department and also stated that the Board will try to find something and legislate to try and eliminate the problem that is making Mrs. Ford’s life miserable.

Brittany Ford further explained the problems that have arisen from the dirt bikes on the property behind them. 

Law Director Hall stated that the Board does not have any specific data to support the precise amount of feet between the properties involved , based upon terrain, topography, etc.. and stated that it is very difficult to create a standard without some type of objective data to back this up.  Law Director Hall stated that this is a much more difficult problem from a legislative perspective than realized. 

Mrs. Ford also pointed out that in addition to the noise and dust issue from the property owners in question, there are also spray painted signs with foul language.   

Tim Blythe- 2956 Bridgeton St. NW, Massillon-Mr. Blythe stated that regarding the dirt bike issue at hand, it sounds like a parental issue.  The Board is not able to legislate parenting issues. 

Trustee Haines stated that he is aware of the Overmont homeowners trying to arbitrate something last summer with the landowner but was unsuccessful.  Trustee Haines states that he understands and respects this very difficult situation but feels it would be difficult for the Board to pass a Resolution in the Township to try to control the times where the noise can be contained.  Trustee Haines stated that he welcomes Mrs. Ford to call him with the outcome regarding the Health Department’s dust investigation.   If the Health Department issues a violation, that can be upheld through the Ohio EPA.  Trustee Haines further explained that the Board does very much sympathize with this dilemma but looks at the Township issues as a whole.  The Board is not able to make a Resolution for one property. 

Mrs. Ford asked when the Health Department does the research on this issue and if found in violation, would legislation be able to be implemented.  Law Director Hall stated that he would do some additional research regarding industry standards or health standards relative to noise and dust levels. 

Much further discussion regarding the dirt bike/noise dilemma took place.   Trustee Chessler asked for closure on this matter this evening.   Trustee Chessler also stated that if Mrs. Ford could obtain the legislature on noise/dust levels that she previously referenced from another Township, that could be very helpful to the Board.  Trustee Chessler stated that the Board would like to see something in writing regarding this matter and also stated that Law Director Hall would be willing to put something together in the form of a draft of a piece of legislation that the Board could look into to determine if something could be enforced regarding this situation.  Mrs. Ford asked what could be done in the meantime regarding the dirt bike riders trespassing her property when crossing the street .  Chief Pomesky stated that if Mrs. Ford would like to meet with him to establish some boundaries within her property perimeters regarding this matter, it would benefit the communication with the police officers who respond to any calls.  Trustee Haines also recommended that Mrs. Ford put up a No Trespassing sign on her property stating that per Mr. Hall’s recommendation, this would lessen her liabilities with the posting. 

William Werbeck-3460 Spindle St. NW, Massillon-Mr. Werbeck agreed that the situation described by Mrs. Ford was a difficult one.  Mr. Werbeck also stated that he has lived in the Township for more than forty years and from his past experiences with troublesome neighbors, he has had positive results with the Township Trustees and complimented the strong force of our Perry Police Department.  Mr. Werbeck  briefly described a personal account and an encouraging outcome with the Ohio EPA. 

 

Adjournment:

With nothing further to come before the Board, Trustee Haines made a motion to adjourn the meeting at  8:31 p.m.;  Seconded by Trustee Chessler.

ROLL CALL: Trustee Haines, yes.  Mr. Laubacher, yes.  Mr. Chessler, yes. 

                                                                                                                                                                                                               

Doug Haines, President                                                                                                 Joe Schlegel, Fiscal Officer

Perry Township Board of Trustees

Work Session

March 12, 2013 7:00 p.m.

The Board has previously reserved the right to take action at this meeting

 

Call to Order/ Pledge of Allegiance:

Excused absence:  None.

Additions/Deletions to Agenda: None.

Public Hearings/Invited Guests: None.

Communications: 

On March 7, 2013 Board received communication from George Goodman concerning liquor license of Hype Dance Club. 

Trustee Haines stated that based on the memo of understanding, we are in compliance, and there really is nothing that the Board can do at this point.  Trustee Chessler stated that was correct.  Law Director Hall stated that was correct.

Public Speaks on items up for Board Approval: None.

Township Business requiring Board Action: None.

Unfinished Business:   

Trustee Haines stated that the Board had a discussion regarding the Parks and Recycling Program with David Held a month ago at the Work Session.  Trustee Haines stated that he, Administrator Fetzer and Trustee Chessler had done their “homework” on this matter and were ready to move forth on the matter at the Recycling Station and other issues at the Parks that may follow suit.  Trustee Chessler stated that Mr. Held said it would take no more than a week or two notice to him for the Parks and Recycling  Program to be implemented here.  Mr. Held left the Work Session last month with the task of transitioning from where we are right now to this program.  Trustee Haines stated that per the information from Administrator Fetzer, the Township is not bound to anybody on the land, it is free and clear to the Township.  Trustee Haines also stated that any machinery that is older than six (6) years old is also free and clear to the Township.

Trustee Laubacher made a reference to the machinery, the rollup truck and inquired to the other Board members whether this specific piece, the rollup truck, was older than six (6) years old.  Trustee Haines indicated that the title to this rollup truck would indicate that. 

Trustee Chessler stated that he would contact Mr. Held to determine the logistics, if a truck could get into the space to angle the recycling bins, as well as various locations of the bins.  Trustee Haines inquired as to discussing the location of the recycling bins, stating that the lot east of the Township Hall had been discussed as a possible location, as well as the existing location of the Recycling Station and a possible third location.  Trustee Laubacher stated that in front of the Road Department location there could possibly be room to put five, six or seven bins right along the fence.  Trustee Haines asked if this was the most condusive place to put these bins because of the road not being as well traveled as other locations.  Trustee Laubacher stated that he did think this was a good location once people were aware of this.  Trustee Haines suggested the location in front of where the old Richville School used to be.  Trustee Chessler stated some suggestions that as well as the current recycling location, at the Road Department, another location in front of Richville School and also a possible location along the commercial corridor. 

Trustee Haines inquired to Chief Martin whether he thought there could be room for recycling bins at the Fire Station #2 in Richville area.  Chief Martin stated that there probably would be room in the back west corner of the station.  Trustee Laubacher inquired as to how many bins would be needed in each area.  Trustee Haines stated that he believes it is based on how much volume there is.  After  a brief discussion, Trustee Haines, Trustee Laubacher and Trustee Chessler and Board agreed that three (3) stations would be a good place to start this new process with the Township recycling bins. (Current Recycling Station, parking lot east of the Township Hall and the Road Department.)

Trustee Laubacher stated that the Fire Station #2 in Richville would still be a good possibility to consider for a fourth (4th) location.  Trustee Haines stated that in conclusion, location, equipment, personnel to be discussed, logistic issues to be further discussed have been touched upon this evening. 

Trustee Chessler made a motion that the Board add to the agenda the consideration of the resolution to send to GovDeals.com auction a 2002 Chevrolet Suburban 1500 sport utility vehicle that is no longer needed for township or law enforcement purposes; Seconded by Trustee Haines.

ROLL CALL: Mr. Haines, yes.  Mr. Laubacher, yes.  Mr. Chessler, yes.

New Business:

Trustee Haines made a motion to approve bills and payroll in the amount of $177,807.14 for the week ending March 12, 2013; Seconded by Trustee Laubacher.

ROLL CALL:  Mr. Haines, yes.  Mr. Laubacher, yes.  Mr. Chessler, yes. 

Fiscal Officer:  None.

Administration:  None.

Fire Department: None.

Police Department: None.

Road Department:  None.

Law Director:  None.

Zoning:  None.

Parks/Recycling:  None.

Executive Session(s):  (Was delayed until after Public Speaks)

Trustee Haines  made a motion that the Board adjourn into an Executive Session pursuant to ORC 121.22 (G) (4) concerning collective bargaining to include the Board, Fiscal Officer, Law Director and others as requested; Seconded by Trustee Chessler.

ROLL CALL: Mr. Haines, yes.  Mr. Laubacher, yes.  Mr. Chessler, yes. 

The Board adjourned into Executive Session at:  7:28 pm

The Board adjourned from Executive Session at:  8:19 pm

Department Matters Not Requiring Board Action:

Administration: None.

Fire Department: None.

Parks/Recycling:  None.

Police Department: None.

Road Department: None.

Zoning: None.  

Law Director: None.

Upcoming Events: None.

Public Speaks-Open Forum:

Elaine Andreski- 1022 Netherwood – Mrs. Andreski stated that this past Sunday she was outside with her dog and heard gunfire.  Mrs. Andreski  stated that the gunfire continued for a little while and it sounded close to her house so she called the Perry Police non-emergency number and reported it to the dispatcher.  Mrs. Andreski  told the police dispatcher that she heard gunfire and that it sounded very close to her house near Perry Drive or 12th Street and asked if a patrol car could be sent over to discern where this was coming from.  The dispatcher stated that they would send a car out.  After fifteen minutes (15) or so the sound did stop.  Her neighbor walked to the location where the Perry Police were stopped.  Her neighbor came back and told Mrs. Andreski  that the house where the gunfire was coming from, and where the Perry Police were stopped, had seven or eight previous calls to this location near Monticello Drive.  Mrs. Andreski stated that she understands that the Ohio State law states that shots from firearms are allowed on your own property as long as it is toward an embankment and there is no richochet but if the richochet would hit off a neighbor’s window, one would be liable for that.  Mrs. Andreski  stated that she would understand this rule if someone lived  out in the country or a field area, but was upset that anyone would be shooting explosive ammunition that could possibly contact something and that also rattled the windows of her house.   After several hours of hearing smaller gauge ammunition she heard three (3) big rounds like a cannon sound.  This bothered her enough to attend the meeting this evening.  Mrs. Andreski stated that she lives in a residential area and wanted to inquire if there is a noise ordinance for an instance such as this.

Trustee Chessler stated that this matter had been brought to the attention of the Board by way of another neighbor by the name of Mrs. Toussant who was at the Township meeting in February and had also raised the very same issue.  Mrs. Toussant and several of her neighbors came to the Township meeting in February and inquired about the shooting at this same address.  They inquired about whether or not this was in violation of a noise ordinance .

Trustee Chessler stated that they are now aware that the shooting is not in any violation.  Per Law Director Hall, the Township does not have any authority at the Township level to do anything to regulate or stop that kind of activity as it is right now.  Trustee Chessler stated that among the Township Association’s legislative priorities listed this year, one of their priorities is to promote legislation that would permit the Township ordinance to at least regulate the discharge of firearms in residential areas.  Trustee Chessler stated that he spoke with Representative Kirk Schuring regarding this matter and that Rep. Schuring was aware of this situation and he felt there was little chance of this issue ever making its way to the General Assembly for any consideration.

Trustee Chessler further explained that he did not want to be unduly pessimistic but realistic that this matter is a problem in every Township like ours where there are houses close to one another.  The legislative quandry is how to make some people happy and not anger or offend others which is a difficult task.  Trustee Chessler stated that one way to try and resolve this issue would be to start at the general assembly level.  The Township should have some authority for reasonable, common sense and legally defensible standards of how this kind of activity could be practiced in certain areas.  Trustee Chessler stated that it would be helpful for Mrs. Andreski to speak to our legislators about the reasons why they will not or cannot do anything about this issue.  Trustee Chessler stated that the Board could keep Mrs. Andreski updated on whether a resolvement of this issue would make it through the Township Association. 

Law Director Hall stated that under the Township’s noise regulations, it is possible to regulate and prohibit the use of explosive, advanced ammunition targets.  The Township cannot regulate the discharge of a firearm, but if it is a target that is exploding, this may be subject to regulation.  Mr. Hall stated that he would like to talk to the police officers involved and possibly write to the Attorney General and ask for his opinion on what can or cannot be done in this regard.

Trustee Chessler stated that after discussion with the Law Director and Fire Chief, the Board would like to acknowledge that, in regard to David Shetler who currently has an allowed Worker’s Compensation Claim for a workplace injury, the Board has agreed to continue with salary continuation to March 27, 2013 and then transition to the Worker’s Compensation equivalent of that.; Seconded by Trustee Laubacher.

ROLL CALL:  Mr. Haines, yes.  Mr. Laubacher, yes.  Mr. Chessler, yes.

Adjournment:

With nothing further to come before the Board, Trustee Haines made a motion to adjourn the meeting at 8:20 pm;  Seconded by Trustee Laubacher.

ROLL CALL:  Mr. Haines, yes.  Mr. Laubacher, yes.   Mr. Chessler, yes. 

                                                                                                                                                                                                               

Doug Haines, President                                                                                                 Joe Schlegel, Fiscal Officer

Perry Township Board of Trustees

Work Session

February 12, 2013 7:00pm

Excused absence:  None.

Additions/Deletions to Agenda: None.

Communications:  None.

Public Speaks on items up for Board Approval: None.

Township Business requiring Board Action: None.

Unfinished Business: None.

New Business:

Trustee Haines made a motion to approve bills and payroll in the amount of $165,182.77 for the week ending February 12, 2013; Seconded by Trustee Laubacher.

ROLL CALL: Trustee Haines, yes.  Mr. Laubacher, yes.  Mr. Chessler, yes. 

Fiscal Officer: 

Trustee Laubacher made a motion to accept the minutes of the February 5, 2013 Regular Meeting; Seconded by Trustee Chessler.

ROLL CALL: Trustee Haines, yes.  Mr. Laubacher, yes.  Mr. Chessler, yes. 

Administration: 

Discussion of Extending Jackson Avenue South of Lincoln Way to Southway

Trustee Laubacher stated that at the Stark County Township Association this past month, Jeff Dutton discussed some of the proposed improvements to the highway system in Stark County that are planned for the next five (5) to twenty (20) years.  Trustee Laubacher stated that he asked about the possibility of finishing Jackson Avenue south of Lincoln Way to Southway and was told that in order to get the project on the docket someone needed to send a letter to the Stark County Engineer, Keith Bennett, requesting the project.  It could take five (5) to ten (10) years to even get the project started.  Trustee Laubacher stated that he felt with the problems the Township experienced with Genoa Avenue being closed and not being able to get to certain parts of the Township he would like to be able to send a letter to expressing an interest in backing the project idea and assist in looking for state and federal money to help fund the road extension and widening.    Trustee Laubacher stated that he did speak briefly with Mayor Catazaro about this project idea and she stated that is something that she would be interested in.  Both entities could send letters to Mr. Bennett asking that the project be put on the agenda.  Trustee Laubacher stated that he is asking for the support of his fellow Board members before he moves forward. 

Trustee Haines inquired how much say Perry Township would even have in this project being that only a small portion of the extension would be located in the Township.  Trustee Laubacher stated that Perry Township doesn’t have a whole lot of a say but if it doesn’t get on the agenda they are going to look everywhere else instead.  Trustee Laubacher stated that he talked to Mr. Bennett who advised him to get a letter to him requesting the project.  Trustee Haines inquired if this project has been discussed before.  Trustee Laubacher stated that they have talked about this project previously. 

Trustee Chessler stated that the last time this project was considered it was met with swift and decisive disapproval.  This project would entail taking people’s land.  Trustee Haines inquired if it would entail taking people’s land and homes.  Trustee Laubacher stated that it would probably require taking both because the current roadway is just about sixteen (16) feet wide and the roadway would need to be widened as well as extended.  Mr. Hall stated that there are two (2) problems that go along with the extension itself; one being the topography and second the rail road tracks.  Trustee Chessler stated that he also believed there to be an issue with soil suitability for the roadway.  Back when they extended what is known as “Woodlawn Avenue” north of Hills and Dales it took forever because the soils there were terrible.  Trustee Chessler stated that if you have a County Engineer looking at a map it is easy for them to see the streets that can easily be connected and all is good with that.  But when you are talking about taking people’s land, Trustee Chessler stated that he does not want his name associated with that right now.  There is a whole lot that is involved with this and the County Engineer or the City of Massillon has a lot more at stake with this project.    Trustee Chessler inquired when the last time this project was even discussed.  Mr. Hall stated probably ten (10) to twelve (12) years ago.  Trustee Chessler inquired if the County Engineer or the City of Massillon is interested in pursuing this.  Trustee Laubacher stated that he wasn’t sure yet and that he only talked to Mayor Catazaro about sending a letter to the County Engineer to get the project on the agenda. 

Trustee Haines stated that he prefers to see the City of Massillon pushing for this project rather than the Township.  Trustee Chessler inquired who wants to walk out of this thunderstorm with a lightening rod in their hand.  Trustee Haines stated that as a resident of Perry Township the extension could have some benefits to it.  Trustee Chessler stated that if the Fire Chief were present he would probably state that the extension would affect response times favorably.   Trustee Haines stated that there are positive benefits for Perry Township but the land just isn’t in Perry Township.  Trustee Laubacher stated that the land is on the edge of Perry Township.  Trustee Chessler stated that from a practical stand point and by looking at a map he could see how people would think that this is a practical and logical good idea.  But when you look at the reality of going in there where people have lived in those homes for a long time you have to be cautious of the impact.  Trustee Laubacher showed the Board a map of there area.  Trustee Haines stated that there is only one small section of Perry Township in this area where the extension would take place.  None of the houses that would be affected are located in the Township.   Trustee Chessler suggested getting in touch with the property owners in Perry Township that would be affected and get their thoughts on the matter being that it is such a small portion at stake.  Trustee Laubacher stated that he’ll find out who the owner is, get in touch with them and bring that information back to the Board.

Public Hearings/ Invited Guests:

David Held, Executive Director- Stark-Tuscarawas-Wayne Joint Solid Waste District

Trustee Chessler stated that Perry Township has been looking at ways to become more efficient by bettering services yet lowering costs in places where that can be done.  The Perry Township Recycling Center is currently an ongoing operation that has changed since its inception.  It was a profitable thing to do when it was first started.  The Township has utilized the services of people who have been sentenced for misdemeanor crimes to assist at the recycling center and that has led to a series of problems.   Trustee Chessler stated that the Board is looking at the whole notion of being in this business.  The Board has looked at having a commercial enterprise take over and it was suggested that Stark-Tusc-Wayne may be interested.  Trustee Chessler stated that he and Mr. Held has had some discussions and it seems as though Stark-Tusc-Wayne may be able to help the Township in taking over this operation and eliminate some of the things that are not wanted or needed yet provide the Township residents with the same level of services.

Mr. Held stated that Stark-Tusc-Wayne has a number of recycling drop offs where the residents come and it is open twenty-four (24) hours a day, seven (7) days a week.  The residents open up the bins and they put their recyclables in the containers.  It works out really well.  Mr. Held stated that they have over four hundred (400), six (6) yard bins in Stark and Wayne Counties alone.  Usually, these sites will have any where from ten (10) to twenty (20) of the six (6) yard bins.  For example, in Plain Township there are four (4) or five (5) drop off locations and their largest drop off has approximately twenty (20) bins.  The positive end is that it is at no charge to the community and it is open twenty-four (24) hours a day, seven (7) days a week, whereas, right now the recycling center is an expense and has limited hours.  Mr. Schlegel stated that the Township loses money every year on recycling.  Trustee Haines stated that one thing that the Board had discussed was putting bins in more than one area in the Township.  There is a vacant lot right next to Township Hall so that could be a potential location.  Another potential location for the southern part of the Township could be outside the Road Department.  The Township could also still maintain a drop off location at the current recycling center.  The Township could start with maintaining the location that is currently in place to see how it grows. 

Trustee Haines stated that one of the recycling center’s biggest competitions is the restricted hours that it is open when there are other places that is non-restrictive and are open twenty-four (24) hours a day, seven (7) days a week.  Right now the hours of operation is during the day which caters to senior citizens and people who don’t work which is good but having a drop off location that is open twenty-four (24) hours a day, seven (7) days a week could be a win/win.    Mr. Held agreed and stated that this would not really increase Stark-Tusc-Wayne’s costs because they have bins available and their trucks are already out and about picking up recyclables.  Trustee Haines inquired who maintains the bins.  Mr. Held explained that Stark-Tusc-Wayne has four (4) full-time recycling drivers.  The district will provide the bins and the collection.  The advantages from the Township perspective is that clearly residents can drop off their materials twenty-four (24) hours a day, seven (7) days a week.  Therefore, the hours would be expanded and reduce the Township’s costs.  Mr. Schlegel stated that last year the Township lost $96,000.00 on recycling.  Mr. Held stated that the Township would be able to save $96,000.00 a year while providing a twenty-four (24) hours a day, seven (7) days a week service to the Township residents.  Mr. Schlegel stated that the Township wouldn’t be saving the full $96,000.00 because there are employees that do both recycling and parks but it would definitely be a savings.

Mr. Hall inquired how the bins at the drop off locations are policed or if there are problems with people dumping at these locations.  Mr. Held stated that usually depends on the location and if the bins are located in an isolated place.  Mr. Hall inquired if this is a major problem.  Mr. Held stated that it is an issue but it isn’t something that can’t be overcome.  Mr. Held stated that they have a pickup truck that drives around to the different sites and they clean that stuff up.  At the same time, depending on the host community, some of them are really active in keeping their drop off locations clean themselves.  If you have the resources or personnel it is much easier to just clean it up.  Mr. Hall inquired if there was a draft or proposed contract that would have to be in place between Stark-Tusc-Wayne and the Township.  Mr. Held stated no because most communities that are interested in doing this invite Stark-Tusc-Wayne into their municipality. The communities that want the drop off sites find a way to make it work.  There are between 450-500 bins throughout Stark, Tuscarawas and Wayne Counties.  Mr. Held stated that he really likes the idea of adding more drop off sites because then it is closer and more convenient for the residents.  Trustee Haines stated that he really likes the idea of using the vacant lot next to Township Hall as an additional drop off site because the only thing that it is currently used for is some Fire Department training practices. 

Trustee Haines inquired where the recyclables are dumped after they are picked up from the drop off sites.   Mr. Held stated that currently the paper is taken to Slesnicks who buys the paper from Stark-Tusc-Wayne.  The money doesn’t cover the costs of the services provided by Stark-Tusc-Wayne.  The co-mingled recyclables (plastic, glass, aluminum) are collected by Kimble.  Trustee Haines inquired if that is taken to their Stow facility.  Mr. Held stated that was correct.  Stark-Tusc-Wayne takes the co-mingled recyclables to the transfer station which is located on Bolivar Avenue and then they sort/haul it to Stow.  Mr. Held stated that he could set up a tour for anyone interested because it is an impressive facility.   Mr. Hall inquired if the District is on a one (1) or two (2) year funding schedule.  Mr. Held stated that the District is on an annual funding schedule and it is pretty solid.  Out of fifty-two (52) Districts, Stark-Tusc- Wayne is one of the wealthier ones because of the two (2) landfills in Stark County and another one in Tuscarawas County.  Trustee Chessler inquired if that was from tipping fees.  Mr. Held stated that is correct and tipping fees come from when there is a ton of trash that is dumped at the landfill the District collect $1.00-$2.00.  Mr. Hall stated that he just wanted to ask the question because if the Board decides to move in this direction he didn’t want the District coming back in a year saying that they are bankrupt and the Township would have to start over again.  Mr. Held stated that he doesn’t anticipate that.

Trustee Laubacher inquired if the Township would still be able to receive funding from the District for yard waste.  Mr. Held stated that yard waste collection is expensive because of equipment and man power.  Back in 2004, the District’s revenue was about six (6) million dollars.  Last year, the Districts revenue was 2.9 million which is a drop of more than fifty percent (50%).  Due to budget cuts the District only provides the services that the State requires them to provide.  The two (2) areas that were cut were; hazardous waste collection and yard waste.  Earth and Wood collects yard waste at no charge.  The District was charged $26.00 a ton which cost over $600,000.00 per year and the tonnage kept growing every year.  Once the District decided not to accept yard waste anymore they did arrange an agreement with Earth and Wood to give them all the sites in Stark County but they had to collect at no cost.  Mr. Held stated that the short answer is that the District does not have the funding to pay the Township for yard waste and this more than likely will not change.  Trustee Laubacher inquired if there were any other grants available for that.  Mr. Held stated no.

Trustee Haines stated that if the Board would decide to go in this direction the current recycling station has an inventory list of equipment that would no longer be needed and inquired if the District would be interested in purchasing this equipment or if there was another suggested avenue the Township could go.  Mr. Hall stated that a lot of the equipment was purchased through State and Federal grants so the Township would have to see if there are any legal requirements or if they are obsolete.  Trustee Haines stated that the Township would still need the truck and stuff like that but the Road Department may be able to use those types of things.  Mr. Held stated that a lot of that equipment was probably in one way or another purchased with the funds that the Township received from the District.  The District doesn’t have a need for the equipment.  Mr. Held stated that recently they repainted all of their bins which prevented them from buying new bins.

Trustee Haines inquired how quickly the Township could do this.  Mr. Held stated that it could be done in thirty (30) days.  One of the challenges is making sure that the drop off locations have easy access in and out for the trucks collecting the recyclables.  Trustee Haines stated that the Board still has some things to consider before moving forward such as personnel issues, etc.  Mr. Held stated that the Township needs to give the District thirty (30) days notice.  Trustee Haines inquired if the District determines how many bins are at each located for each type of recyclable.  Mr. Held stated that is correct and if the Township is going to have multiple sites then there can be fewer bins at each site.  Trustee Haines stated he would like to start with two (2) sites and inquired if there would be any issues using the vacant lot next to the Township Hall.  Mr. Held stated that the pavement at the sites has to be strong enough to hold the weight of the trucks.  Mr. Hall stated that the pavement at the current recycling station is based to handle the weight of the trucks but is not sure about the pavement at the vacant lot.  Trustee Laubacher stated that the pavement holds the fire trucks when the lot is being used for training.  Mr. Hall stated that having a fire truck on the pavement occasionally is different than having heavy trucks driving on the lot repeatedly.   Mr. Held stated that another thing to consider is that some of the bins get picked up as early as 5:30 in the morning.  Sometimes if the drop off location is real close to a residential area and the recyclables are being picked up early it causes a problem.  Mr. Hall stated that the vacant lot is surrounded by the Township Hall, school and the old hospital.  Mr. Held stated that shouldn’t be a problem then. 

Trustee Haines stated that he would like to see the Township pursue two (2) sites to start.  Mr. Held stated that he thinks that will be great and if for some reason it doesn’t work out the bins can always be removed.  There has only been one (1) area in Stark County that has been a problem which is located at a school in Plain Township.  When the trucks would come in the morning to pick up the recyclables at this location the truck lights would shine into the residence across the street which caused a problem.  Therefore, the bins were moved to another spot in the parking lot.  But then the pavement in that area of the parking lot was weak so the bins were moved to another area in the lot which seems to be working out a lot better.  Mr. Held stated that this is no cost to the Township and the District puts the bins in.  The focus is the expansion of services by making it more accessible to the residents.  Statistics show that residents are more likely to recycle if there is a drop off location within 2.5 miles.  Trustee Haines stated that he doesn’t have any thoughts in mind but inquired what would happen if there were businesses interested in placing bins in their parking lots just in case there is an area that the Township would like to place bins but there is no Township land.  Mr. Held stated that is a good idea and there are locations like that.  Trustee Laubacher inquired if there are any drop off locations around Lohr Elementary School or Bethlehem Township.  Mr. Held stated that there is a drop off location in Navarre.  Trustee Laubacher suggested that maybe the Township could work out something with the school so that they can be used as a drop off location.  Trustee Haines stated that may be a possibility.  Trustee Laubacher stated that there are a lot of residents down in that area and this might be a super way to get them more involved with recycling.  Trustee Haines inquired who would provide those bins.  Mr. Held stated that the District would provide those bins as well.  A private company comes and collects the paper and they give grants to the schools.  The paper has a value but there is still an expense to the District for collection services.  The private company has managed to collect the paper and make a profit and give grant funds to the schools.  The problem is when the paper prices are high it is profitable and when the paper prices drop it is not and they will stop collecting it.  The District however is required to collect the paper regardless of the paper prices.  The District works with the private companies to get credit for the tonnage.  Mr. Held stated that this is a simple process and doesn’t anticipate much of a problem.   

Trustee Chessler stated that the Board would have to decide: locations, what to do with existing equipment, personnel issues, educating/ re-educating the public and logistics.  Mr. Held stated that once the bins are in the District will assist with promoting the new drop off locations.  The District does have funding to send out a newsletter to all Perry Township residents.  Trustee Chessler inquired how the Board should move forward.  Trustee Haines stated that the first thing the Board needs to handle is the personnel issues and after that the rest should fall into place.  Trustee Laubacher agreed because the equipment doesn’t have to be dealt with right away.  Trustee Chessler inquired when the Township auction is held.  Trustee Haines stated that the auction can be done on the Township website now.  Mr. Hall stated that some of the bins are starting to rust out so it may be more of a salvage value rather than resale value.  Mr. Held stated that some of the waste companies may be interested in the bins.  Trustee Chessler stated that he will begin working with Mr. Hall on the personnel issues.  Trustee Laubacher stated that he will start looking into locations and expressed an interest in trying to keep the yard waste collection open.  Trustee Laubacher inquired if the Township is able to auction the existing equipment.  Mr. Hall stated that he would have to look into the State and Federal grants but it shouldn’t be a problem.  The Board thanked Mr. Held for attending the meeting and providing information.

Fire Department: None.

Police Department: None

Road Department: None.

Law Director: None.

Zoning: None.

Parks/Recycling: None.

Department Matters Not Requiring Board Action:

Administration: None.

Fire Department: None.

Parks/Recycling: None.

Police Department:

December 2012 Statistics

Road Department: None.

Zoning: None.  

Law Director: None.

Upcoming Events:

A.            Perry Township’s Bicentennial Planning Meeting- Wednesday, February 13th at 7:00pm- Perry    Township Administration Office- 3111 Hilton Street NW, Massillon- Volunteer Registration               available at www.perrytwp.com.

B.            Perry Township business Exchange Meeting- Tuesday, February 26, 2013 from 7:30am to             8:30am at the Township Hall.

Public Speaks-Open Forum: None.

Executive Session(s): 

Trustee Haines made a motion that the Board adjourn into an Executive Session pursuant to ORC 121.22 (G) (1) consider hiring to include the Board, Fiscal Officer and Law Director; Seconded by Trustee Chessler.  No action to be taken.

ROLL CALL: Trustee Haines, yes.  Mr. Laubacher, yes.  Mr. Chessler, yes. 

The Board adjourned into Executive Session at: 8:04pm

The Board adjourned from Executive Session at: 8:35pm

Adjournment:

With nothing further to come before the Board, Trustee Haines made a motion to adjourn the meeting at 8:35pm; Seconded by Trustee Chessler.

ROLL CALL: Trustee Haines, yes.  Mr. Laubacher, yes.  Mr. Chessler, yes. 

Doug Haines, President                                        

Joe Schlegel, Fiscal Officer

Perry Township Board of Trustees

Work Session

January 15, 2013 7:00pm

The Board previously reserved the right to take action at this meeting

Excused absence:  None.

Additions/Deletions to Agenda: None.

Public Hearings/Invited Guests: None.

Communications:  None.

Public Speaks on items up for Board Approval: None.

Township Business requiring Board Action: None.

Unfinished Business: None.

New Business:

Trustee Haines made a motion to approve bills and payroll in the amount of $432,236.99 for the week ending January 15, 2013; Seconded by Trustee Chessler.

ROLL CALL: Trustee Haines, yes.  Mr. Laubacher, yes.  Mr. Chessler, yes. 

Fiscal Officer: 

Trustee Laubacher made a motion to accept the minutes of the January 8, 2013 Re-Organizational Meeting; Seconded by Trustee Chessler.

ROLL CALL: Trustee Haines, yes.  Mr. Laubacher, yes.  Mr. Chessler, yes. 

Administration:  None.

Fire Department: None.

Police Department: None.

Road Department: None.

Law Director:

Consider Certification of 1.0 Mill Operating Levy

Mr. Hall stated that the Board has already authorized the County Auditor to certify the 1.0 mill operating levy for the general fund.  Mr. Hall stated that when he further reviewed the levy with Mr. Oates and Mr. Thorn at the Auditor’s office they brought to his attention that the resolution did not include those precincts that are incorporated areas such as Navarre, Massillon and Canton.  Mr. Hall stated that he believes it is the Board’s desire to tax those areas as well.  Mr. Hall stated that he has drafted a replacement resolution for the Board to consider which asks the Auditor to certify all of Perry Township including incorporated areas.  The first resolution only included unincorporated areas of Perry Township.  The new resolution will include the precincts that have been subject to annexation as well.  Mr. Schlegel stated that when he spoke to Mr. Oates to get his numbers they came up with $483,422.00 which included all of Perry Township.  The certification based on what Mr. Hall stated in the resolution came out to $476,233.00.  That is the difference between including the incorporated areas of Perry Township.  Mr. Hall stated that could mean the difference between a piece of equipment or part-time employee.  Mr. Hall stated should the Board approve this replacement resolution tonight he will hand deliver it to the Auditor’s office tomorrow.  The certification will still come back in time for the Board to consider putting the levy on the ballot.

Trustee Chessler made a motion that the Board adopt the substitute resolution for the reasons explained by the Law Director as it is written and before the Board tonight; Seconded by Trustee Haines.

ROLL CALL: Trustee Haines, yes.  Mr. Laubacher, yes.  Mr. Chessler, yes. 

Mr. Hall noted that including the incorporated areas can only take place on the general operating levy because those areas are still considered Perry Township.  Those incorporated areas can not be included on Police, Fire and Road because those departments to do not service those areas.  Mr. Hall stated that a good example would be the Key Bank on SR 172.  Key Bank was annexed and is in the City of Canton but it is also in Perry Township.  Therefore, that parcel would be included in the general operating levy but would not be included in the Police, Fire or Road levies.  Trustee Haines stated that is because those departments to do serve that area.  Trustee Laubacher inquired how the general fund services the Key Bank parcel.  Mr. Hall stated because Key Bank is still in the Township.  Trustee Laubacher inquired if the same thing applies to University Village.  Mr. Hall stated that it does not include University Village because that area was annexed and fully incorporated into the City of Massillon.  University Village does not remain in the Township.  Mr. Hall stated that the J.E.D.D. is another area that is subject to taxation because even though it is in Navarre and they provide road, fire and police services they still receive other Township services.  Mr. Hall thanked the Board and stated that he would deliver the substitute resolution to the Auditor’s office in the morning.

Consider Approval of Road, Fire and Police Union Contracts

Fire Union

Mr. Hall stated that he is not ready to obtain signatures for the union contracts just yet but he wanted to provide a more comprehensive report to the Board.  Mr. Hall stated that the fire union negotiations were finished today and they agreed on a 0% increase in 2013 along with other concessions.  There are a lot of language changes and additional language regarding health/ wellness.  The biggest change that the Board will see is that they have gotten away from the uniform allowance reimbursement process.  Currently, an employee would order a pair of uniform pants, shirt and boots which would then get approved by the Chief.  Once the purchase receipt is turned in it is submitted to the Township for reimbursement.  The new contract has changed and they are going back to the old system.  The Township will write a check to the employee for $750.00 (no increase in the amount) and they will turn in their receipts showing what they used the uniform allowance for.  It is the responsibility of the employee to come to work in the appropriate uniform.  If they do not come to work dressed appropriately then it is up to the Chief to discipline or reprimand them.  Trustee Haines stated that this reduces the amount of checks that the Township cuts to the employees for uniform reimbursement.  Trustee Chessler stated that this is something that is more appropriate for the Fire Department and the Chief indicated that he has not had a problem with employees being inappropriately dressed for work.  Chief Martin and the union members agreed that the $750.00 is a reasonable amount and that the money does get used every year so that they can stay in compliance with their uniform requirements.  The union came in originally and asked for money.  The answer was, no more money, but use the allotted money more responsibly. 

Mr. Hall stated that there has been an issue with excessive use of sick days.  Mr. Hall stated that he will refer to it as excessive use of sick days instead of misuse of sick days because no one has been disciplined for misuse.  If an employee goes 180 days (6 months) without using sick days then that employee is given an option to convert a certain amount of sick time into a personal day.  This is an incentive to come to work and to not use sick leave unless you are truly sick.  This also reduces the cash out amount when a person leaves or goes to retire. 

Mr. Hall stated that there has been an informal process of light duty and that process has now been formalized.  There are a lot more rules and regulations regarding light duty work criteria.  Mr. Hall stated that the negotiations were finalized right around noon today.  The draft contract was sent out.  Mr. Hall stated that he received confirmation from Mr. Taylor, Mr. Shetler and Mr. Moore that they have approved it.  They will now take the draft contract for a formal vote.  Mr. Hall stated that he hoped to have a signed contract ready for the Board next Tuesday.  Mr. Hall stated this has been the shortest and most productive fire union negotiations that they have ever had.  The union understands that the budget does come into play when negotiating for collective bargaining. 

Road Union

Mr. Hall stated that the Road Department union has already voted and approved their draft contract.  There will be a 0% pay raise for 2013, a reduction in sick day’s cash out at retirement and they have agreed to continue to pay for insurance the way that they always have.  Mr. Hall stated in the past the Road Department union was usually the most difficult to negotiate with which is credited to their former union and union attorney.  This time around it was not like that.  Mr. Hall stated that the union recognizes that out of all of the unionized departments the Road Department has the slimmest budget.  Trustee Laubacher inquired about the sick time.  Mr. Hall stated that is another concession that was made amongst the road union.  Before, the road union members could go five (5) days off sick without getting a doctors excuse.  The new contract language requires a doctor’s excuse after three (3) days of being off sick.  This makes the road union consistent with the other Township departments.  Mr. Hall stated that the fire union agreed to the same thing.  Mr. Hall stated that the road union contract will definitely be signed and ready for Board approval next week at the regular meeting.  The road negotiating committee came in with reasonable requests and they looked at the budget and understood that the Township needs to watch its nickels and dimes.  Trustee Chessler noted that all of the union contracts are three (3) year agreements and they are all on the same footing with the insurance.  It is consistent amongst all of the unions and they are all subject to the insurance committee that meets every year.

Trustee Haines inquired if the road employees are still able to get their comp time for the amount of time they work for snow removal.  Mr. Hall stated that it was adjusted to sixteen (16) hours on and six (6) hours off.  Both Mr. Masalko and Mr. Young indicated that this is better for management when it comes to scheduling and flexibility.  Trustee Laubacher inquired if the contract has to be opened back up next year regarding pay scales.  Mr. Hall stated that the contracts are locked in for three (3) years and they are receiving 0% increases in 2013 and there are increments laid out for 2014 and 2015.  Mr. Hall stated that there is new language in the contract that states that if an employee is sick or unable to perform their job duties then the Road Superintendent is authorized to send them home without requiring an evaluation.

Police Union

Mr. Hall stated that he received a text message from Chuck Wilson stating that he will have the contract language to him this week.  Mr. Hall stated that it is his understanding that the union voted on it but they are just waiting on Mr. Wilson to provide the contract.  Mr. Hall stated that as soon as he gets the contract he will go over it with the Chief, Deputy Chief and Trustee Chessler with a fine tooth comb.  Mr. Hall stated that he anticipates having the contract in hand and ready for the Board next week.  The police contract agreed to a 0% increase in 2013 and they will continue to pay their insurance as they have been.  Mr. Hall stated that the union negotiations have been good all the way around.  The employees are seeing and recognizing the budget constraints.  They are trying to protect their jobs by not making outrageous financial demands.  Trustee Chessler stated that the police union came out and said that they don’t sense an appreciation or respect for the risks that they take and the sacrifices that they make.  Trustee Chessler reassured them that, that is not the case and just because the Board is negotiating and trying to hold the line on costs doesn’t mean that they don’t respect what they do.  Mr. Hall stated that it is very ample to have a Trustee at the table and it does mean a lot to the union members.  Trustee Chessler was able to very directly reassure all of the safety service forces and road union that the Board appreciates their work and sacrifices.

Zoning: None.

Parks/Recycling: None.

Executive Session(s): 

Trustee Haines made a motion that the Board adjourn into an Executive Session pursuant to ORC 121.22 (G) (1) concerning personnel issues to include the Board, Fiscal Officer, Law Director and others as requested with no action to be taken; Seconded by Trustee Chessler.

ROLL CALL: Trustee Haines, yes.  Mr. Laubacher, yes.  Mr. Chessler, yes. 

The Board adjourned into Executive Session at: 7:23pm

The Board adjourned from Executive Session at: 8:22pm

Department Matters Not Requiring Board Action:

Administration: None.

Fire Department: None.

Parks/Recycling: None.

Police Department: None.

Road Department: None.

Zoning: None.  

Law Director: None.

Upcoming Events:

A.            Perry Township business Exchange Meeting- Wednesday, January 30, 2013 from 7:30am to         8:30am at the Police Department Community Room.

Public Speaks-Open Forum: None.

Adjournment:

With nothing further to come before the Board, Trustee Haines made a motion to adjourn the meeting at 8:22pm; Seconded by Trustee Laubacher.

ROLL CALL: Trustee Haines, yes.  Mr. Laubacher, yes.  Mr. Chessler, yes. 

Doug Haines, President                                                      

Joe Schlegel, Fiscal Officer