Work Sessions 

The Perry Township Board of Trustees meets in a Work Session format on the second Tuesday of every month at 7:00 PM.  

These meetings are held at the Township Hall located at 3111 Hilton Street NW in Massillon.  Work Sessions are less formal than Regular Meetings and are utilized by Trustees and Department Heads for discussion of township related projects or activities.

 

Perry Township Board of Trustees

 

December 10, 2013

 

Early Start Time 6:00 pm ~ Budget Hearing

 

7:00 pm ~ Work Session

 

 

 

 

 

Call to Order/ Pledge of Allegiance:

 

Excused absence: 

 

Additions/Deletions to Agenda:

 

Public Hearings/Invited Guests:

 

2014 Budget Hearings

 

ADMINISTRATION AND ZONING – 6:00 pm

 

Fiscal Officer Schlegel stated that as the Board is aware, Administration and Zoning both come out of the General Fund, all attachments before the Board.

 

Zoning – Mr. Schlegel stated that Zoning Inspector Weckbacher turned in the Zoning Department’s 2014 projected budget request, six (6) items in total, in the amount of $7,000.00.  Account Number: O1-J-03.  Mr. Schlegel asked if Mr. Weckbacher would like to highlight any of these items listed.  Zoning Inspector Weckbacher indicated that he tried to keep the listed items at a minimum, but have included them in case anything would need to be replaced or updated, for example, software. 

 

Administration – Fiscal Officer Schlegel stated that Administrator Fetzer turned in the Administration Office 2014 projected budget request in the amount of $24,640.  Fiscal Officer Schlegel stated that he changed a few numbers listed under the Cemetery Maintenance Costs and under Indigent Burials but has budgeted everything that has been requested.  The Township had only one (1) indigent burial this year and the cost was under $1,000.00.  If more indigent burials should occur, money could be transferred from another area. 

 

Fiscal Officer Schlegel stated that as the Board is aware, the Township has received an estate tax this year in the amount of $426,042.70.  In addition, through the Zoning Department and the amounts collected from the Internet Cafes, no longer in business, an amount of $45,000.00.  Because of this combined amount of $471,000.00 in unanticipated funds, the Township budget will be financially sound for 2014 and most likely 2015.

 

Fiscal Officer Schlegel stated that in reference to the General Fund:

 

Insurance Costs – Originally listed as a 5% increase, but may have a decrease

 

Bureau of Worker’s Compensation – 34.31% increase

 

 

 

FIRE DEPARTMENT – 6:15 pm

 

Fiscal Officer Schlegel stated that the income listed for the Fire Department :

 

 $1,975,303.69

 

   1,000,000.00 carry over

 

 

 

$2,975,303.69 Total Budget for 2014

 

 

 

Fiscal Officer stated that he changed a few numbers listed on the Fire District Fund form from 2013 to 2014 – under Salaries, PRS, Worker’s Compensation and others, but all requests from the Fire Department have been budgeted for.

 

ROAD DEPARTMENT – 6:25 pm

 

Fiscal Officer Schlegel stated that the income listed for the Road Department:   Discussion of a possible new road levy.

 

$788,706.77

 

                -0-  carry over

 

 

 

$788,706.77 Total Budget for 2014

 

 

 

POLICE DEPARTMENT – 6:35 pm

 

 

 

Fiscal Officer Schlegel stated that the income listed for the Police Department:  Discussion of a possible new police levy.

 

 

 

$2,630,254.91

 

     300,000.00 carry over

 

 

 

$2,930,254.91 Total Budget for 2014                        

 

 

 

Communications: 

 

Public Speaks on items up for Board Approval: None.

 

Township Business requiring Board Action: None.

 

Unfinished Business:   None.

 

New Business:

 

Trustee Haines made a motion to approve bills in the amount of $118,655.83 for the week ending December 10, 2013; Seconded by Trustee Chessler.

 

ROLL CALL: Mr. Haines, yes.  Mr. Laubacher, yes.  Mr. Chessler, yes. 

 

Fiscal Officer:  None.

 

Administration:  None.

 

Fire Department:  None.

 

Police Department:  None.

 

Road Department:  None.

 

Law Director:  None.

 

Zoning:

 

Consider Awarding Demolition of Three Properties:  4441-15th Street NW; 5979 Longview Street SW, and 4511 Surmay Avenue SW

 

Zoning Inspector Weckbacher stated that he received seven (7) bids today:

 

  1.  C.R.S. Contracting Company, on the Stark County Regional Planning approved list
  2.  Don Albrecht, signed contract, not on Stark County Regional Planning list
  3.  R.D. Halter Excavating, signed contract, not on Stark County Regional Planning list
  4.  Marshall Land Company, no contract
  5.  Cottrell Wrecking, signed contract, on the Stark County Regional Planning approved list
  6.  Premier Concrete and Excavating, no contract
  7.  Genesis Construction, signed contract

 

Mr. Weckbacher stated that he and Law Director Hall went over these seven (7) bids and recommends C.R.S. Contracting Company, 2006 Allen St. SE, Canton, Ohio for the demolition contract.  C.R.S. Contracting was the lowest bid for all three (3) properties:  4441-15th St. NW in the amount of $4,440.00; 5979 Longview Street SW in the amount of $4,260.00; 4511 Surmay Avenue SW in the amount of $4,680.00.  Mr. Weckbacher stated that there is a list in the bid packet provided by Stark County Regional Planning that must be followed for the EPA and health department standards that must be signed off as they are completed.  Completion by:  as soon as possible, weather permitting, March 31, 2014 is the deadline.

 

Trustee Haines made a motion that the Board enter into an agreement with C.R.S. Contracting Company to demolish the houses at:  4441-15th St. NW in the amount of $4,440.00; 5979 Longview Street SW in the amount of $4,260.00; and 4511 Surmay Avenue SW in the amount of $4,680.00; Seconded by Trustee Chessler.

 

ROLL CALL:  Mr. Haines, yes.  Mr. Laubacher, yes.  Mr. Chessler, yes.

 

Trustee Chessler made a motion to authorize the Zoning Inspector to take the steps necessary to seek reimbursement for funds expended by the Township or propagated by the Township for the demolition of the three properties located at: 4441-15th Street NW; 5979 Longview Street SW, and 4511 Surmay Avenue SW; Seconded by Trustee Laubacher.

 

ROLL CALL:  Mr. Haines, yes.  Mr. Laubacher, yes.  Mr. Chessler, yes.

 

Consider Approving Assessments for Grass Cutting

 

Zoning Inspector Weckbacher stated that in regard to letters posted for the assessments of grass cutting in Perry Township in 2013, attached before the Board, for foreclosures, vacant properties and trash clean up, said letters were posted to the properties on Friday, December 6, 2013 for payment to the Township.  To date, one call was received from Richard Page, 5488 Navarre Rd. SW.  This property was transferred to his name on October 9, 2013.  Zoning Inspector Weckbacher asked the Board for this address to be removed from the list since Mr. Weckbacher is working with him regarding the realty company actually owing these monies.

 

Trustee Chessler made a motion that the Board authorize the Zoning Inspector to take the steps necessary with regard to the properties listed to have those costs assessed and certified to the county auditor to be placed as a lien on the property taxes with the exception of the property at 5488 Navarre Rd. SW, Canton, Ohio, currently owned by Richard Page; Seconded by Trustee Laubacher.

 

ROLL CALL:  Mr. Haines, yes.  Mr. Laubacher, yes.  Mr. Chessler, yes.

 

Parks/Recycling: None.

 

Executive Session(s): 

 

Trustee Haines made a motion that the Board adjourn into an Executive Session pursuant to ORC 121.22 (G) (1) concerning department head evaluations to include the Board, Fiscal Officer, Department Heads and Law Director as requested; Seconded by Trustee Laubacher.

 

ROLL CALL: Mr. Haines, yes.  Mr. Laubacher, yes.  Mr. Chessler, yes. 

 

Trustee Haines made a motion for the second Executive Session 121.22 (G)(1) concerning non-union wage adjustments to include the Board and the Fiscal Officer; Seconded by Trustee Chessler.

 

ROLL CALL:  Mr. Haines, yes.  Mr. Laubacher, yes.  Mr. Chessler, yes.

 

The Board adjourned into Executive Session at: 7:18 pm

 

The Board adjourned from Executive Session at: 8:34 pm

 

Department Matters Not Requiring Board Action:

 

Administration: None.

 

Fire Department: None.

 

Parks/Recycling: None.

 

Police Department: None.

 

Road Department: None.

 

Zoning: None.  

 

Law Director: None.

 

Upcoming Events:

 

~Perry Township Bicentennial Meeting – January 28, 2014 at 7:00 pm at the Township Hall

 

~Perry Bicentennial Kick Off Dinner – January 18, 2014 at Exploration Gateway – www.perrytwp.com

 

Public Speaks-Open Forum: None.

 

Adjournment:

 

With nothing further to come before the Board, Trustee Chessler made a motion to adjourn the meeting at 8:34 pm; Seconded by Trustee Haines.

 

 ROLL CALL: Mr. Haines, yes.  Mr. Laubacher, yes.  Mr. Chessler, yes.

 

 

 

                                                                                                                                                                                                               

 

Doug Haines, President                                                                                                 Joe Schlegel, Fiscal Officer

 

Work Sessions 

The Perry Township Board of Trustees meets in a Work Session format on the second Tuesday of every month at 7:00 PM.  

These meetings are held at the Township Hall located at 3111 Hilton Street NW in Massillon.  Work Sessions are less formal than Regular Meetings and are utilized by Trustees and Department Heads for discussion of township related projects or activities.

 

Perry Township Board of Trustees

 

Work Session

 

September 10, 2013 7:00 pm

 

The Board has previously reserved the right to take action at this meeting

 

Call to Order/ Pledge of Allegiance:

 

Excused absence: 

 

Additions/Deletions to Agenda:

 

Public Hearings/Invited Guests:

 

Jason French, Executive Director of Hanover House to discuss the Establishment of the Perry Township Senior Citizen Center

 

Trustee Haines stated that Jason French, Executive Director of the Hanover House approached the Board of Trustees with an opportunity of partnering with the Hanover House in order to establish a Senior Citizen Center on site at the Hanover House, which is located at 435 Avis Avenue NW.

 

Trustee Haines stated that several weeks ago, he and Administrator Fetzer met with Jason French at Hanover House to tour the facility and discuss the many benefits and potential programming opportunities which could be offered to Perry Township Seniors.  Trustee Haines asked Mr. French to discuss the concept in more detail.

 

Jason French stated that he appreciated the opportunity to speak this evening about establishing a center for senior citizens at the Hanover House.  Mr. French stated that in speaking with the staff at the Hanover House, it was decided that it was time to get involved with the community.  One of the ideas that was promoted was seeking out the collaboration with the Township to establish some programming for seniors in the Township.  Hanover House would be able to provide the facility and location and the basics for the programming of clubs such as euchre or knitting club and establishing days and times for these clubs to take place during the normal hours of operation at Hanover House.  Having a place to meet new friends and having a sense of belonging to a group would be of a great service for the senior community.  Along with providing a location and service for seniors to meet, there could also be an opportunity to promote civil responsibilities within these groups such as the knitting club making clothing for the battered women’s shelter or collecting canned goods for outside needs.

 

Mr. French explained that the room available for these purposes can hold between 25 and 40 people.  Also, a nutritious, low-cost lunch could be provided for $1.50 if so desired.   Mr. French also explained that various educational opportunities and classes could be offered through the senior citizen center as well.  To be able to partner with the Township and to offer this as the Perry Township Senior Center with the assistance of the Hanover House would be of a great benefit to the entire community.  There will be an Open House at the Senior Citizen Center on Saturday, October 12, 2013 from 1 – 3 pm.  Mr. French stated that it is the intent for the Senior Citizen Center to be open Monday through Friday from approximately 10 am to 5 pm and begin with forty-five (45) days of programming.  Mr. French stated that it is his hope that following the open house, there are at least four to six individuals that are interested in this program.  This will help gear the direction for the activities the center would want to implement.

 

Law Director Hall stated that Administrator Fetzer has already put together a preliminary memorandum regarding the senior citizens center for the Board.  Mr. Hall stated that more inclusive terminology would be necessary to incorporate into the agreement.

 

Law Director Hall asked Mr. French if there were any other marketing avenues available regarding this programming in addition to the Perry Township newsletter. Mr. French stated that another opportunity to get the word out was at the high school for Perry Senior Appreciation Day in December.  Mr. French stated that Administrator Fetzer had arranged for an opportunity for them to speak in front of this group.

 

Trustee Chessler stated that he wanted the minutes to reflect that the Board has been gathering this information for several weeks and under the Ohio Revised Code, the Board of Trustees has the authority to enter into and participate with a public or nonprofit private agency or organization to establish and operate social services for senior citizens.

 

More discussion followed regarding the age range that is considered a senior citizen among some other questions regarding signage for the senior center at Hanover House.

 

Trustee Chessler stated that based on the discussion here this evening, he makes a motion that the Board agree to enter into an agreement with Hanover House for the creation and operation of a senior citizen center pursuant to R30-ORC Section 505.70 (B) and further direct our Law Director to draft an appropriate Memorandum of Understanding to be entered into by Perry Township and Hanover House to establish this relationship; Seconded by Trustee Haines.

 

ROLL CALL:  Mr. Haines, yes.  Mr. Laubacher, yes.  Mr. Chessler, yes.

 

Janie Pavlick and Phyllis Mussina Co- Publishers of Living Local Community Magazine

 

Ms. Pavlek and Ms. Mussina contacted the Board to let them know of a new magazine they are launching for the residents and businesses of Perry Township and Massillon.  It will be called Living Local Community Magazine and will be printed and distributed monthly throughout the area.  Each issue of the magazine will feature local news, school and sports activities, new businesses, restaurants, upcoming events and more.

 

Janie Pavlek stated that she and Phyllis Mussina were here this evening to receive the Board’s “blessing” for this community publication they have put together.  This is a monthly, full color publication focused primarily on the Perry Township area.  Ms. Pavlek stated that their intent is to provide a tool for businesses and make the public aware of upcoming events such as the Township Bicentennial celebration.  Ms. Mussina stated that her background is in the sales and advertising/marketing end of the magazine and Ms. Pavlek’s background is in developing, designing, and the writing aspect.  Ms. Pavlek and Ms. Mussina explained that they would like to include the latest information from the township leadership and would provide the Board with complimentary space in each issue to address the Township residents.  The first issue of the magazine is targeted for release by this mid-October. 

 

Trustee Haines inquired if this magazine would be by way of home delivery.  Ms. Mussina stated that the Living Local Magazine will be strategically placed in racks around the Township and it is also their intent to direct mail approximately 2,000 magazines to a specified income group. 

 

Trustee Chessler inquired if there would be an on-line version of the magazine.  Ms. Pavlek stated that eventually they would like to provide an on-line version of the magazine; it is not their main focus, but ideally, would like that to be another avenue for the magazine.

 

More discussion followed regarding spotlighting information from different businesses and sources for publication in the Living Local magazine.  Ms. Pavlek and Ms. Mussina stated that they appreciated the opportunity to come before the Board this evening.

 

Communications: 

 

Public Speaks on items up for Board Approval: None.

 

Township Business requiring Board Action: None.

 

Unfinished Business:   

 

Consider Requesting Additional Medical Information Concerning BWC Claim 121-850331

 

Executive Session(s): 

 

Trustee Chessler made a motion that pursuant to ORC 121.22 (G)(1) regarding personnel matters involving a Township employee, the Board adjourn to Executive Session to include all members  present in the room, that being the Fire Chief, Administrator, Fiscal Officer, Board of Trustees, Law Director and our representative from Frank Gates, Mr. Andrew Frank; Seconded by Trustee Haines.

 

ROLL CALL:  Mr. Haines, yes.  Mr. Laubacher, yes.  Mr. Chessler, yes.

 

The Board adjourned into Executive Session at: 7:41 pm

 

The Board adjourned from Executive Session at: 8:17 pm

 

Trustee Chessler stated that based on the Executive Session discussion, he makes a motion that the Board adopt a Resolution stating that it is the Board’s intent to challenge a portion of this Worker’s Compensation claim.  This challenge has to do with the physical injury as to pulmonary function, however the Board is requesting our representative of Frank Gates to explore on good faith basis the request of the Board regarding the determination of whether or not an independent medical exam of the aspect of the claim for Posttraumatic Stress Disorder would be in order and also, that an intent letter be filed to allow for that decision to be made; Seconded by Trustee Chessler.

 

ROLL CALL:  Mr. Haines, yes.  Mr. Laubacher, yes.  Mr. Chessler, yes.

 

Trustee Chessler stated that he would also like to request from our representative of Frank Gates that the Board be advised of the revised estimate of the dollar cost for pursuing any type of medical examination and also that the Board may receive more updated and complete information on the stated basis for the PTSD claim that occurred back in 2006; Seconded by Trustee Haines.

 

ROLL CALL:  Mr. Haines, yes.  Mr. Laubacher, yes.  Mr. Chessler, yes.

 

New Business:

 

Trustee Haines made a motion to approve bills and payroll in the amount of $145,890.09 for the week ending September 10, 2013; Seconded by Trustee Chessler.

 

ROLL CALL: Mr. Haines, yes.  Mr. Laubacher, yes.   Mr. Chessler, yes. 

 

Fiscal Officer: 

 

Administration: 

 

Fire Department:

 

Consider the Purchase of Smoke Alarms

 

Fire Chief Martin stated that the Fire Department is requesting the Board of Trustees to authorize the purchase of one hundred and fifty (150) smoke alarms from BRK Brands, Inc. for a total price not to exceed $2,325.00. 

 

Trustee Haines made a motion that the Board approve the Fire Department’s request of the purchase of one hundred and fifty (150) smoke alarms from BRK Brands, Inc. out of Aurora,IL  at $15.50 per detector for a total purchase not to exceed $2,325.00; Seconded by Trustee Laubacher.

 

ROLL CALL:  Mr. Haines, yes.  Mr. Laubacher, yes.  Mr. Chessler, yes.

 

Consider the Resignation of Thomas Bragg Part Time Firefighter

 

Fire Chief Martin stated that the Fire Department is requesting the Board of Trustees to accept the letter of resignation from part time firefighter Thomas Bragg effective September 10, 2013.  As Mr. Bragg has  indicated in his letter of resignation, his job takes more time than he is able to allocate to the department therefore he has asked to resign with the intention of being able to come back to the department should his current situation ever change.

 

Trustee Laubacher made a motion that the Board accept the resignation of Thomas Bragg as a part time firefighter for the Perry Township Fire Department effective September 10, 2013; Seconded by Trustee Chessler.

 

ROLL CALL:  Mr. Haines, yes.  Mr. Laubacher, yes.  Mr. Chessler

 

Police Department:  None.

 

Road Department:  None.

 

Law Director: None.

 

Zoning: None.

 

Parks/Recycling: None.

 

Department Matters Not Requiring Board Action:

 

Administration: None.

 

Fire Department: None.

 

Parks/Recycling: None.

 

Police Department: None.

 

Road Department: None.

 

Zoning: None.  

 

Law Director: None.

 

Upcoming Events:

 

Perry Township Bicentennial Meetings are scheduled for the last Tuesday of each calendar month at the Perry Township Hall beginning at 7:00 pm.

 

Public Speaks-Open Forum: None.

 

Adjournment:

 

With nothing further to come before the Board, Trustee Haines made a motion to adjourn the meeting at 8:19 pm; Seconded by Trustee Chessler.

 

ROLL CALL: Mr. Haines, yes.  Mr. Laubacher, yes.  Mr. Chessler, yes. 

 

                                                                                                                                                                                                               

Doug Haines, President                                                                                                Joe Schlegel, Fiscal O

Work Sessions 

The Perry Township Board of Trustees meets in a Work Session format on the second Tuesday of every month at 7:00 PM.  

These meetings are held at the Township Hall located at 3111 Hilton Street NW in Massillon.  Work Sessions are less formal than Regular Meetings and are utilized by Trustees and Department Heads for discussion of township related projects or activities.

 

Perry Township Board of Trustees

 

Work Session

 

August 13, 2013 7:00 pm

 

 

 

Call to Order/ Pledge of Allegiance:

 

Excused absence:

 

 Joe Schlegel, Fiscal Officer (Karen Moser here in his absence); and Joyce Fetzer, Administrator

 

Additions/Deletions to Agenda:

 

Public Hearings/Invited Guests:

 

Board of Trustees has Invited Brook Avenue NW Residents for Discussion of Proposed Address Change

 

Cliff Meidlein, Planning Administrator of Stark County Regional Planning

 

Tim Warstler, Director of Stark County Emergency Management Agency

 

Trustee Haines stated that the Board has invited residents of Brook Avenue NW for discussion on the proposed possible changes on Brook Avenue NW and Marion Avenue.  Trustee Haines stated that also in attendance are guests from the Stark County Regional Planning and Stark County 911.  These guests have been part of the changes that have happened at Brook and Marion Avenue.  Trustee Haines also referred to Trustee Chessler’s attendance at the meetings incurred on this matter regarding the change in addresses.

 

Trustee Chessler stated that the Board requested a  meeting before the Commissioners after an incident that occurred that brought light to the fact that there was confusing naming and numbering of the houses in the area of Brook Avenue NW and Marion Avenue.  Trustee Chessler stated that the Commissioners actually met three times concerning the discussion of these streets.  Trustee Chessler also referred to a wall map before the Board this evening of the Brook/Marion Avenue discussion.  Mr. Meidlein and Mr. Warstler were at two of these meetings before the Commissioners and provided answers to questions that the residents in attendance had. 

 

Trustee Chessler stated that the Commissioners adopted a Resolution on July 24, 2013 regarding new house numbers and corrected street names for select and certain houses along Brook Avenue NW and Marion Avenue NW.  At this same meeting that evening, the Commissioners had also given the charge to Trustee Chessler to discuss, address and decide with the Perry Township Board of Trustees how to deal with the remaining and confusing part of the matter concerning Brook Avenue.  Trustee Chessler stated that there is a portion on Brook Avenue that only has two (2) houses currently addressed on it.  There is a body of land that separates that from another portion of Brook Avenue as well and is a cul-de-sac which is still potentially confusing.  Trustee Chessler stated that he invited Mr. Clifford Meidlein from the house numbering department of Regional Planning and Mr. Tim Warstler, Director of Stark County Emergency Management Agency, to share information with the residents who were present.  Trustee Chessler referred to a letter from the Township dated August, 3, 2013 that was sent to all the affected property owners.  The Township did receive one (1) written response from Mr. Flek Stoher who lives at 1212 Brook Avenue.  Mr. Stoher is opposing this and wants his street to remain the same.  Trustee Chessler stated that he was hopeful that a consensus on this matter could be reached.  Trustee Chessler also stated that the preferred idea was to allow the small portion of Brook Avenue to remain the same and the cul-de-sac portion to be renamed as Brook Circle NW which would be a minor change.

 

Mr. Meidlein stated that he wanted to outline the purpose of house numbering and how it came to be.   After a brief summary, Mr. Meidlein stated that generally, house numbering does not seek to rename streets or renumber houses because of the cost entail to the home owner.  Mr. Meidlein also stated that the house numbering department of Regional Planning intervenes if there is a compelling safety reason.

 

Mr. Meidlein briefly explained the process when regional planning becomes involved because of a safety issue.   

 

Lori Ballas, 1006 Brook Avenue-Lori asked how changing from an avenue to a circle would affect emergency services. 

 

Tim Warstler, Director of Stark County Emergency Management Agency, stated that over time it would be best to name this area correctly in order to eliminate confusion for future reference.

 

Kevin McConnell, 1055 Brook Avenue-Ken had a question about what he read in the newspaper regarding the spelling change of Brook Avenue.  Trustee Haines stated that it was a misprint in the newspaper.  Kevin also asked about several lots he owns on Brook and Marion and inquired if this name change would affect him.  Mr. Meidlein stated that it would not.  Also asked, if building a house on these lots, what street would the driveway be positioned on.  A brief discussion followed and Law Director Hall stated that if a house would be built on one of these lots, Mr. McConnell would have to seek some type of variance from a subdivision engineer from the county.  More discussion followed and Trustee Haines suggested to Mr. McConnell that he might want to get something in writing by the county to ensure his lots would be plotted to have a right-of-way into them in the event any future changes were to come about.

 

Tim Blythe, 2956 Bridgeton St. NW, Massillon 44646-Mr. Blythe inquired as to the properties that have already been changed on Brook Avenue and brought to the attention of several other streets within the Township that break like these.   Mr. Meidlein stated that there is not a problem as long as the addresses are in numerical order.  More discussion followed on this matter.

 

Trustee Chessler made a motion that the Board adopt a resolution to request that the Commissioners formally make the change of the portion of Brook Avenue to Brook Circle NW based on discussion and recommendations and the existing subdivision regulations so that this portion will be in compliance with current regulations.  The Board will also request the Commissioners to implement this change over time as ownership changes; Seconded by Trustee Laubacher.

 

ROLL CALL:  Mr. Haines, yes.  Mr. Laubacher, yes.  Mr. Chessler, yes.

 

Trustee Chessler stated that he would draft a letter to the Commissioners so they can formally discuss and adopt a resolution on this matter.

 

The Board thanked Mr. Meidlein and Mr. Warstler for their attendance this evening.

 

Communications: 

 

Public Speaks on items up for Board Approval: None.

 

Township Business requiring Board Action: None.

 

Unfinished Business:   None.

 

New Business:

 

Trustee Haines made a motion to approve bills and payroll in the amount of $227,184.20 for the week ending August 13, 2013; Seconded by Trustee Laubacher.

 

ROLL CALL: Trustee Haines, yes.  Mr. Laubacher, yes.  Mr. Chessler, yes. 

 

Fiscal Officer:  None.

 

Administration:  None.

 

Fire Department:  None.

 

Police Department:  None.

 

Road Department:  None.

 

Law Director:  None.

 

Zoning:  None.

 

Parks/Recycling:  None.

 

Executive Session(s):   None.

 

Department Matters Not Requiring Board Action:

 

Administration:  None.

 

Fire Department:  None.

 

Parks/Recycling:  None.

 

Police Department:  None.

 

Road Department:  None.

 

Zoning: None.

 

Law Director: None.

 

Upcoming Events:

 

~Announcement of:  Ohio Division of Liquor Control – Notice received 7-26-13 – Perry Fuel Mart, Inc., 2801 Perry Drive SW, Canton, OH  44706.  Requesting authorization for permit #6825540 – Responses must be post marked no later than 8-26-13.

 

~Perry Bicentennial Meetings are scheduled for the last Tuesday of each calendar month at the Perry Township Hall beginning at 7:00 pm.

 

Public Speaks-Open Forum:

 

Adjournment:

 

With nothing further to come before the Board, Trustee Haines made a motion to adjourn the meeting at 7:35 pm; Seconded by Trustee Laubacher.

 

ROLL CALL: Mr. Haines, yes.  Mr. Laubacher, yes.  Mr. Chessler, yes. 

 

                                                                                                                                                                                                               

 

Doug Haines, President                                                                                                 Joe Schlegel, Fiscal Officer

 

 

 

 

 

 

 

 

Work Session

All Day Event

Starts at: Tue, Jun 11 2013

Work Sessions 

The Perry Township Board of Trustees meets in a Work Session format on the second Tuesday of every month at 7:00 PM.  

These meetings are held at the Township Hall located at 3111 Hilton Street NW in Massillon.  Work Sessions are less formal than Regular Meetings and are utilized by Trustees and Department Heads for discussion of township related projects or activities.

 

 
 
 
 
 
 
 
close
 

Work Sessions 

The Perry Township Board of Trustees meets in a Work Session format on the second Tuesday of every month at 7:00 PM.  

These meetings are held at the Township Hall located at 3111 Hilton Street NW in Massillon.  Work Sessions are less formal than Regular Meetings and are utilized by Trustees and Department Heads for discussion of township related projects or activities.

 

Perry Township Board of Trustees

 

Work Session

 

June 11, 2013 7:00 pm

 

The Board has previously reserved the right to take action at this meeting

 

 

 

Call to Order/ Pledge of Allegiance:

 

Excused absence:  None.

 

Additions/Deletions to Agenda:

 

Under Administration, OTARMA (Ohio Township Association Risk Management Authority) coverage and liability insurance

 

Public Hearings/Invited Guests:

 

Swearing in of Jack Keim III as a Full Time Firefighter/Paramedic to Fill Current Vacancy

 

Trustee Haines stated that at this time he would like to ask Firefighter Jack Keim III to come forward. 

 

Trustee Haines officiated the swearing in of Jack Keim III as a full time Perry Township Firefighter/Paramedic and congratulated him on behalf of the Trustees.

 

Trustee Haines made a motion that the Perry Township Fire Department hire part time Firefighter/Paramedic Jack Keim III as a full time Firefighter/Paramedic to fill the current vacancy in the department with a hiring date of Tuesday, June 11, 2013, the first shift day to be Friday, June 14, 2013 with a starting hourly rate of $12.50 per hour for a one (1) year probationary period; Seconded by Trustee Laubacher.

 

ROLL CALL:  Mr. Haines, yes.  Mr. Laubacher, yes.  Mr. Chessler, yes.

 

Trustee Haines stated that there would be a fifteen minute recess from the meeting where he invited everyone present to join them for cake and coffee.

 

Communications: 

 

Board Received Communications from Discovery Oil and Gas, LLC concerning:

 

 Application to drill at the property of William and Gail McGrady

 

Application to drill at the property of Jim and Mary Klick

 

Trustee Haines stated that both of these properties are vertical wells; each well will take six (6) days to drill.  Trustee Haines stated that a third well at Richville Church is planned with no date yet scheduled.

 

Public Speaks on items up for Board Approval: None.

 

Township Business requiring Board Action: None.

 

Unfinished Business

 

Consider Discussions of the Richville Cemetery

 

Administrator Fetzer stated that the Board had a discussion at the May 4, 2013 Regular Meeting regarding a request concerning a purchase of upright headstones at the Richville Cemetery.  Administrator Fetzer gave a brief review of the previous requested purchases of two (2) upright headstones by Mr. and Mrs. Krantz and that lead to a more detailed discussion on whether or not the Board wanted to decide to put forth any restrictions on headstone size.  Administrator Fetzer also referred to the attachments before the Board regarding the remaining number of available plots to be sold.  There are a total of 228 plots: 73 plots have been sold – 155 plots are available to be sold.  Administrator Fetzer also referred to the attached information before the Board concerning a chart with price comparisons from other townships regarding their price information on cemetery fees.  Also noted that Lake and Tuscarawas Townships have no headstone size restrictions.

 

Trustee Haines stated that noting the cemetery fees for surrounding townships, he feels that the Township should review our present cemetery rates, possibly increasing the opening/closing fees by at least two hundred dollars ($200.00) if not more.  Trustee Haines also stated that he does not agree with instituting the flat stone only regulation at the Richville Cemetery and stated that he would agree with instituting a restriction on a height limit of the headstones.

 

Trustee Laubacher stated that he agreed with Trustee Haines regarding not instituting a flat stone only regulation at this time.  Trustee Laubacher stated that if the Board had originally regulated a flat stone only restriction when the reorganization of the cemetery took place, it would have been the time to institute this.

 

The Board further discussed the matter of increasing the opening /closing fees at the Richville Cemetery and agreed to table this matter until the next meeting to further consider some additional information regarding current fees for the grave digging.

 

Consider Contracting with Clemans Nelson for Implementation of the Affordable Health Care Act

 

Administrator Fetzer briefly recapped the previous discussion with the Board at an earlier meeting regarding contracting with outside legal counsel Mike Esposito of Clemans Nelson for Implementation of the Affordable Health Care Act .

 

Trustee Haines stated that there has been much discussion regarding this matter and referred to Law Director Hall’s suggestion of possibly contracting outside legal counsel, Clemans Nelson, for a six (6) month period (July 31, 2013 to December 31, 2013) versus a one (1) year period.

 

Law Director Hall stated that this time frame would still allow the Township to communicate to all department heads and supervisors what the criteria and guidelines are in reference to the regulations of the Affordable Health Care Act and to make sure that the township was in compliance. 

 

Law Director Hall stated that in reference to the Clemans Nelson $2,100.00 retainer fee, this would give the Township telephone access to the firm, but there would be extra charges for any drafts made or scheduled meetings.

 

Trustee Haines inquired to Administrator Fetzer and Fire Chief Martin to reaffirm some points made by Mr. Esposito during their initial meeting regarding meeting multiple plans.  Both Administrator Fetzer and Chief Martin gave details about Mr. Espositio’s explanation of multiple plans for health care. 

 

Trustee Haines stated that because the fire department has approximately 95% of the Township’s part time employees, he asked if Chief Martin had any other insight into the points of importance gathered from the meeting with Mr. Esposito.  Chief Martin briefly stated that many communities have addressed the factor of the minimum amount of hours that could be signed up for per month and allowing them a little window because of a call-back situation.  Chief Martin stated that he feels that keeping track of the number of hours would be a big concern for the fire department’s part time employees.  Chief Martin also stated that being able to determine what type of hourly perimeters that we have set for the part time employees will be of utmost importance.

 

Law Director Hall stated that his recommendation is to implement a measurement period, have a subsequent measurement period that is equal to and monitor the personnel closely to make sure that their average is not more than 29 hours per week which is 120 hours per month. 

 

Fire Chief Martin stated that what he felt Clemans Nelson had to offer is they have had the experience with working  with other communities and are able to implement a program or plan for regulating and being in compliance with the Affordable Health Care Act.

 

More discussion followed regarding retaining the services of Clemans Nelson in reference to the Affordable Health Care Act.  Trustee Haines stated that the Board must act on this decision this evening since July 1, 2013 is the first period of this process to happen.

 

Trustee Chessler inquired of Law Director Hall what needs to be in place by July 1, 2013.  Mr. Hall stated that the Board has to pass a resolution establishing an initial measurement period. 

 

Trustee Chessler stated that he will make a motion that the Board of Trustees adopt the resolution to establish and approve an initial measurement period, establish and approve a standard measurement period under the Internal Revenue Code in compliance with the Patient and Protection and Affordable Health Care Act and to establish the maximum hours that any part time, seasonal or other variable hour an employee may work for Perry Township; Seconded by Trustee Haines.

 

ROLL CALL:  Mr. Haines, yes.  Mr. Laubacher, abstain.  Mr. Chessler, yes.

 

New Business:

 

Trustee Haines made a motion to approve bills in the amount of $25,278.27 for the week ending June 11, 2013; Seconded by Trustee Chessler.

 

ROLL CALL:  Mr. Haines, yes.  Mr. Laubacher, yes.   Mr. Chessler, yes.

 

Fiscal Officer: 

 

Administration: 

 

Administrator Fetzer stated that it is the requested time for the OTARMA (Ohio Township Association Risk Management Authority) renewal this year.  Administrator Fetzer stated that she sat down with Gary Swisher and Dale Lake to go over the entire inventory of equipment that the Township owns to verify proper coverage.  In addition, Administrator Fetzer referred to the renewal documents before the Board.  The annual invoice renewal balance is $156,935.00.  The Board currently has liability coverage per incident at $3 million dollars and does have the opportunity to increase that coverage amount, if the Board chooses to do so.  Refer to attachments before the Board.  Administrator Fetzer also referenced the attachments before the Board regarding OTARMA’s reference to specific items within the township’s park system that are not accounted for, example: disaster caused because of tornado or fire, are not covered under replacement of older, existing equipment.   Administrator Fetzer stated that in speaking with OTARMA’s customer service representative, Wendy French, regarding this coverage, Wendy indicated that we should not be concerned about that coverage.

 

Administrator Fetzer stated that OTARMA will distribute excess reserve funds to all of the township entities/members which they represent.  Their reserve fund was $1 million dollars and of that $1 million dollars, our Township will receive $9,818.54. 

 

Trustee Haines stated that in regard to Perry Township possibly increasing our liability coverage, as a comparison, Jackson Township has $6 million in liability coverage and Plain Township has the same as Perry Township, $3 million in liability coverage.  Trustee Haines stated that for possibly increasing our liability limits to $4 million (rate of $4,288) or $5 million (rate of $6,876) this might be an ideal time to do this since we are receiving the refund from OTARMA’s excess reserve funds.

 

Further conversation regarding increasing the Township’s liability coverage was discussed.  Trustee Chessler made a motion that the Board renew its coverage with OTARMA for the annual premium stated for coverages outlined at the cost not to exceed $156,935.00; Seconded by Trustee Laubacher.

 

ROLL CALL:  Mr. Haines, yes.  Mr. Laubacher, yes.  Mr. Chessler, yes.      

 

Fire Department:  None.

 

Police Department:  None.

 

Road Department:  None.

 

Law Director:  None.

 

Zoning:  None.

 

Parks/Recycling:  None.

 

Executive Session(s): 

 

Trustee Haines made a motion that the Board adjourn into an Executive Session pursuant to ORC 121.22 (G) (4) to consider promotion of fire department personnel to include the Board, Fiscal Officer, Fire Chief and Law Director; Seconded by Trustee Chessler.

 

ROLL CALL:  Mr. Haines, yes.  Mr. Laubacher, yes.   Mr. Chessler, yes. 

 

The Board adjourned into Executive Session at:  8:34 pm

 

The Board adjourned from Executive Session at:  9:02 pm

 

Department Matters Not Requiring Board Action:

 

Administration:  None.

 

Fire Department:  None.

 

Parks/Recycling:  None.

 

Police Department:  None.

 

Road Department:  None.

 

Zoning: None.  

 

Law Director: None.

 

Upcoming Events:

 

Public Speaks-Open Forum:

 

Ben Moretta, 5232 Southway St. SW, Canton, Ohio 44706 – Mr. Moretta stated that his question pertains to the zoning compliance paperwork that was filed against the Red Chambers property in regard to him not being compliant with the commercial zoning rules.  Since it has been over thirty (30) days, Mr. Moretta asked what matter the Board is taking against him.

 

Law Director Hall stated that what was needed was finding someone who could come to move some of the equipment out of the way on this property.  Mr. Hall stated that Zoning Inspector Weckbacher was communicating with two different towing companies on this matter.  Mr. Hall also stated that his recommendation to the Board would be to create a resolution to take Mr. Chambers to court, obtain a court order and clean up the property.

 

Adjournment:

 

With nothing further to come before the Board, Trustee Haines made a motion to adjourn the meeting at 9:02 pm;  Seconded by Trustee Laubacher.

 

ROLL CALL:  Mr. Haines, yes.  Mr. Laubacher, yes.   Mr. Chessler, yes. 

 

 

 

                                                                                                                                                                                                               

 

Doug Haines, President                                                                                                 Joe Schlegel, Fiscal Officer

 

Work Sessions 

The Perry Township Board of Trustees meets in a Work Session format on the second Tuesday of every month at 7:00 PM.  

These meetings are held at the Township Hall located at 3111 Hilton Street NW in Massillon.  Work Sessions are less formal than Regular Meetings and are utilized by Trustees and Department Heads for discussion of township related projects or activities.

 

Perry Township Board of Trustees

 

Work Session

 

May 14, 2013 7:00 pm

 

The Board has reserved the right to take action at this meeting

 

 

 

Call to Order/ Pledge of Allegiance:

 

Accept Remounting Ambulance Bids at 7:00 pm

 

Fiscal Officer Schlegel stated that the Board has received a bid from Life Star Rescue, Inc. in the amount of seventy-five thousand six hundred thirteen dollars ($75,613.00) with an additional charge of seven hundred fifty dollars ($750.00) for the existing unit to be towed to their facility in Van Wert, Ohio.

 

Trustee Chessler made a motion that the Board of Trustees accept the bid that has been submitted by Life Star Rescue, Inc. and that this matter be tabled for further consideration so as to be referred to the Fire Chief and Law Director for review of compliance to the new specifications; Seconded by Trustee Laubacher.

 

ROLL CALL:  Mr. Haines, yes.  Mr. Laubacher, yes.   Mr. Chessler, yes.

 

Excused absence:  None.

 

Additions/Deletions to Agenda: None.

 

Public Hearings/Invited Guests: None.

 

Communications: 

 

Public Speaks on Items up for Board Approval: None.

 

Township Business Requiring Board Action: None.

 

Unfinished Business:   None.

 

New Business:

 

Trustee Haines made a motion to approve bills and payroll in the amount of $29,728.36 for the week ending May 14, 2013; Seconded by Trustee Laubacher.

 

ROLL CALL: Mr. Haines, yes.  Mr. Laubacher, yes.   Mr. Chessler, yes. 

 

Fiscal Officer: 

 

Administration: 

 

Trustee Haines briefly acknowledged the levy failure and stated that regarding the general fund budget, the Board, along with the Fiscal Officer, will continue to look at these figures more closely.

 

Fiscal Officer Schlegel stated that regarding the recycling station, as of April 1, 2013 this department has been eliminated.  Trustee Laubacher stated that the gas and water has been turned off at the recycling station, but a monthly sewer bill still remains.  The Board briefly discussed the options of having the  sewer line capped and the expense of this matter.  Trustee Haines stated that these and other possible department expenses will be evaluated. 

 

Trustee Chessler stated that in regard to the recycling center, Mr. David Held of the Stark-Tusc.-Wayne Joint Solid Waste District contacted him to assess how our recycling center was operating.  Mr. Held also indicated that Lake Township has implemented a similar self-serve process with their recycling stations and have invested in cameras to monitor their recycling site.  The camera investment was approximately $3,500.00.  Trustee Chessler indicated that if some of the items at the recycling center location were to be auctioned, this could allow some additional monies to be generated possibly allowing the Board to consider implementing cameras at the recycling site(s).

 

Trustee Haines stated that it was worth our time to look into the matter of implementing cameras and it was agreed that more information on this matter needed to be obtained.

 

Trustee Laubacher stated that he would be meeting with a representative from Ohio Edison regarding the shut off of the various street lights within the Township. 

 

Trustee Haines stated that in regard to some of the metering fees in various locations (example: park pavilions ) throughout the Township, the Board would be looking into having power shut off to some of these locations not being utilized throughout the winter months.

 

Fire Department: None.

 

Police Department: None.

 

Road and Parks Department:

 

Consider Hiring a Part Time Seasonal Park Employee

 

Road Superintendent Masalko stated that the Parks Department is requesting the Board of Trustees to consider Theresa Tangredi as a part time employee at ten dollars fifty cents ($10.50) per hour with a ninety (90) day probation period after drug and alcohol testing is approved.  Duties would include mowing, weed eating, weeding and general maintenance within the park department with a total of twenty-eight (28) hours per week. 

 

Trustee Haines made a motion that the Board of Trustees hire part time seasonal park employee Theresa Tangredi at ten dollars fifty cents ($10.50) per hour with a ninety (90) day probation period after drug and alcohol testing is approved to perform job duties of mowing, weed eating, weeding and general maintenance not to exceed twenty-eight (28) hours per week or 1500 hours per year; Seconded by Trustee Chessler.

 

ROLL CALL:  Mr. Haines, yes.  Mr. Laubacher, yes.  Mr. Chessler, yes.

 

 Law Director: None.

 

Zoning: None.

 

Executive Session(s): 

 

Department Matters Not Requiring Board Action:

 

Administration: None.

 

Fire Department: None.

 

Parks/Recycling: None.

 

Police Department: None.

 

Road Department: None.

 

Zoning: None.  

 

Law Director: None.

 

Upcoming Events:

 

Perry Township’s Bicentennial  planning meeting  – the last Tuesday of each month.  Location: Perry Township Administration Office, 3111 Hilton St. NW

 

Public Speaks-Open Forum:

 

Tim Blythe-2956 Bridgeton St. NW, Massillon – Mr. Blythe stated that he had a public records request for the township utilities; electric and gas, water and phone.  Regarding  Perry Township Hall, the water and gas bill are paid out of the general fund for the entire facility. Mr. Blythe stated that he wondered if it would not be more productive to split this bill; 1/3 fire administration, 1/3 township administration, 1/3 maintenance garage.  Mr. Blythe also inquired as to the fire department paying 100% of the electric bill; Mr. Blythe indicated that he felt this bill should be split up as well.

 

Mr. Blythe stated that in regard to Perry Park, records indicate that during the summer months, the township has paid up to $200.00 per month for water.  Mr. Blythe stated that he felt this was probable due to the concession stand and restrooms during baseball games.  Mr. Blythe inquired as to passing those costs on to the Perry Baseball Association.  Mr. Blythe inquired as to whether the sports organizations pay anything for the use of the fields at Meredith Park and Perry Park.  Trustee Haines stated that the sports organizations did not pay for the use of the fields, but they maintain the fields.  Trustee Haines also indicated that any improvements to the fields (back stops and dugouts) were paid for by Perry Baseball as well as for the lights and their use.  Any upkeep to the grounds are paid for by the Township. 

 

Trustee Haines stated that there has been discussion with the President of the Perry Baseball Association regarding some recent vandalism to the Perry Park restrooms.  Trustee Haines stated that it was indicated that if there is any more vandalism, the restrooms will be locked and the Baseball Association will be responsible for obtaining portable toilets.  At this time, the restrooms are being utilized by the general public in the parks so to specify how much of the restroom use being utilized by baseball is difficult.  Trustee Haines also stated that the concession stand is used solely by the baseball association and is not certain how much of the water usage is being utilized from that but that it is certainly worth looking into further. 

 

Mr. Blythe inquired as to the conditions of the park restrooms and wondered if it would be more conducive to level the restrooms and utilize portable toilets.  Mr. Blythe referred to the portable toilets atPetrosParkand pointed out how well maintained they are.   Trustee Haines stated that he and Road Superintendent Masalko have discussed the subject of the public restrooms maintained at both Perry Park andSummerdaleParkand how to proceed with this maintenance.  If the Board decides to shut down the public restrooms, it would be at both of these park locations.

 

Mr. Blythe also referred to the February 2012 First Communications phone bill; there was an outstanding balance that kept increasing with each statement until the phone line in question was finally disconnected.  Law Director Hall stated that he has had continued communication with First Communications regarding this matter; the Township had requested shut off and termination of the phone lines in question in 2011 and any bills up to the date of the shut off had been paid.  Even though the phone service was disconnected, First Communications had continued to bill those lines.  The Township has disputed this bill, approximately $3,300.00, and also have continued to ask First Communications to specify the itemization and they simply will not do this.  Mr. Hall stated that he has advised the Fiscal Officer and his staff to not pay this bill unless the utility can prove that the Township owes this.

 

Mr. Blythe also referred to his conversation with the Zoning Inspector, Scott Weckbacher, regarding his mowing at the Richville Cemetary.  Mr. Blythe asked if this was a responsibility of the zoning inspector.  Trustee Haines stated that it is not but is a Township responsibility.  Trustee Haines explained that the mowing maintenance at the Richville Cemetary has been outside contracted with Mr. Weckbacher.  Mr. Blythe asked why the Township equipment was used for this maintenance.  Further conversation regarding this matter was discussed.  Trustee Haines referred to the recent retirement situation within the parks department and the transition that has ensued; the Board had considered outside bids for mowing purposes at $70.00 per hour so payment for mowing at the cemetery by Mr. Weckbacher was considered a comparable value.  Trustee Haines stated that now that the Board has changed avenues within the parks/road department, the outside contracting for mowing the cemetery by Mr. Weckbacher was something worth reconsidering.  Trustee Haines stated that once Road Superintendent Masalko is fully staffed for the mowing season, this is something that can be handled by the park staff.

 

Mr. Blythe also inquired as to the general fund portion of the 1A account and asked if the $115,000.00 itemization was for health insurance.  Fiscal Officer Schlegel stated that this itemization was for all insurance.  Mr. Blythe inquired as to the clerk and administrator and whether their insurance was split up among the different parties just as their wages.  Fiscal Officer Schlegel stated that was correct.  Mr. Blythe also stated that the Worker’s Compensation for the general fund was $8,000.00 and considered that high.  Mr. Blythe asked whether there was a classification for a firefighter or policeman because Worker’s Comp. is based on exposure to injuries.  Mr. Schlegel stated that the price for Worker’s Compensation is the same for everyone.   Mr. Blythe stated that he wondered if the Township contacted the Bureau of Worker’s Compensation and could have the different types of work classifications be identified it could possibly be a huge savings.  Further conversation regarding this matter was discussed.  Mr. Schlegel stated that he would follow up with Worker’s Compensation on the break down.

 

Mr. Blythe also inquired as to the zoning budget of $103,000.00 for wages.  In addition to the zoning inspector’s wages asked what the remainder of that budget was for.  Fiscal Officer Schlegel stated that a portion of the Administrator and Administrative Assistant’s wage are among that budget.  Trustee Haines stated that the administrative salaries are divided among fire, police, zoning and general fund and a portion of the fiscal assistant’s salary. 

 

Mr. Blythe inquired as to the miscellaneous portion of the general fund in the amount of $55,000.00 for Trustee’s salaries in the 1A account.  Mr. Schlegel stated that this was listed because at that time, it was undecided as to whether the salaries would be divided.  The salaries are not being divided so that money can be used as seen fit. 

 

Mr. Blythe stated that it looks like recycling is taken out of the road portion of the general fund.  Mr. Blythe inquired that if $100,000.00 is taken out of the general fund would it would be earmarked for roads for highway improvements.  Mr. Schlegel stated that there is no money earmarked for roads in the general fund and also indicated that .1 mil is general fund and 1.5 mil is road and bridge out of the 04 account. 

 

Mr. Blythe inquired if there was a possibility of changing the lease agreements for the Fasnacht Farm.  Mr. Blythe stated that the determination of the fair market value of that property was $800.00 per month and the Township is giving the tenants a 50% discount which is $4,800.00 a year of potential income.  Mr. Blythe stated that it seems crazy to rent a three bedroom house on an acre of land for less than what you could rent an apartment for.  Law Director Hall stated that this is not a traditional residential rental.  This is a concept where the tenants are providing public services by running the educational programs and overseeing the community gardening.   Trustee Haines stated that part of the $400.00 a month rent versus $800.00 is living on a public entity and aims to offset the tenants giving up their privacy.  Trustee Haines stated that while this may not be the perfect state of circumstances, it is a work in progress.

 

Mr. Blythe inquired as to the different buildings that he feels are haphazardly placed around the Fasnacht Farm property that he believes would never pass the zoning resolutions placed within the township.  Mr. Blythe stated that the reason buildings are not supposed to be less than ten (10) feet away are for fire hazards.   Trustee Haines stated that he would have our zoning inspector check on these matters in relation to this property being a farm versus residential. 

 

Mr. Blythe asked what the balance was on the loan for the Fasnacht Farm stating that the reason he is asking this is because in the newspaper it was stated that the Township would possibly have to sell this property.  Trustee Haines stated that this was a mis-portrayal in the newspaper regarding possibly having to sell the farm property. 

 

Trustee Laubacher inquired as to the gas revenue from the Fasnacht Farm property coming to the Township.  Mr. Schlegel stated that was correct, it is in the process of coming to the Township and will  be put into the general fund.

 

Anne Unklesbay-3026 Maytime St. NW , Massillon, OH  44646 – Ms. Unklesbay inquired about the Bureau of Worker’s Compensation refund referred to in the newspaper.  Ms. Unklesbay asked if this refund would help with the Township’s financial situation.  Trustee Haines stated that it would be money toward the general fund and verified that this refund amount was approximately $39,000.00.  Fiscal Officer Schlegel explained that the Bureau of Worker’s Compensation would issue a refund to Perry Township for the year 2011-2012; a small portion of the $39,000.00 will go toward the Township’s general fund.  The larger portion will go to the police department.  The Township pays Worker’s Compensation for police, fire, road and general fund.   This amount of $39,000.00 is a reimbursement.  Mr. Schlegel stated that he would verify the percentage that was paid out to each department and would reimburse that particular department accordingly.  Mr. Schlegel gave an example that if the police department owed 60%, they would get 60% of that money back.  Mr. Schlegel stated that while this $39,000.00 will help toward the general fund somewhat, it will not be a large amount.

 

Ms. Unklesbay stated that her mailbox had been moved when her road was redone by the Township but when it was placed back, was moved back too far and is now sitting in mud when it rains.  Ms. Unklesbay is asking if the road department would re-set her mailbox closer to the road.   Trustee Laubacher asked Ms. Unklesbay if she would leave her phone number after the meeting and she stated that she would just call over to the road department and leave her information.

 

Mr. Schlegel wanted to clarify a reference to the amount of approximately $50,000.00 that was previously referred to in this evening’s minutes by Mr. Blythe.  Mr. Schlegel stated that because the Trustees would not be dividing these monies, the road department would be utilizing these funds; Mr. Schlegel stated that he had not yet moved these monies.

 

Adjournment:

 

With nothing further to come before the Board, Trustee Haines made a motion to adjourn the meeting; Seconded by Trustee Chessler.

 

ROLL CALL: Mr. Haines, yes.  Mr. Laubacher, yes.   Mr. Chessler, yes. 

 

                                                                                                                                                                                                               

 

Doug Haines, President                                                                                                 Joe Schlegel, Fiscal Officer

 

Work Sessions 

The Perry Township Board of Trustees meets in a Work Session format on the second Tuesday of every month at 7:00 PM.  

These meetings are held at the Township Hall located at 3111 Hilton Street NW in Massillon.  Work Sessions are less formal than Regular Meetings and are utilized by Trustees and Department Heads for discussion of township related projects or activities.

Perry Township Board of Trustees

Work Session

April 9, 2013 7:00 p.m.

 

Call to Order/ Pledge of Allegiance:

Excused absence:  Joyce Fetzer, Administrator – Attending BWC Safety Congress in Columbus

Additions/Deletions to Agenda:  None.

Public Hearings/Invited Guests:

Board of Trustees invites general public to attend a Questions/Answers Session concerning a 1 Mill Operating Levy – Identified as Issue #9 on the May 7th ballot

Trustee Haines stated that he would like to explain the Township’s shortage of monies  initiating the need for the May 7th 1 Mill Operating Levy.   In 2011 Govenor Kasich changed how local municipalities and townships received their funding, mainly from estate and local government taxes.  Perry Township operates on a general fund budget at just over a million dollars per year.  Due to the loss of monies from the State of Ohio, Perry Township has felt the loss of approximately four hundred thirty-six thousand dollars ($436,000) or forty-three and a half percent (43.5%) of our operating general fund budget.  Trustee Haines stated that with the changes made by Govenor Kasich, it has been a trying year for Perry  Township and that the Township has tried to adjust and make up some of these monies.

Trustee Haines stated that there is more to be done but pointed out several money-saving  projects that have been initiated within the Township this past year:  transitioning to a self-serve recycling center, estimated cost savings to the Township, ninety-six thousand dollars ($96,000.00) per year.  Street lighting reassessment within the Township has also occurred this past year.   The street lights within the Township have been shut off or have been turned into resident lighting districts allowing neighbors within their areas to partner together and pay for the street lights through their property taxes each year.  Most residents that are utilizing this type of lighting district assessment will realize a five or ten dollar monthly increase in their taxes.  This is an estimated savings of approximately twenty four thousand dollars ($24,000.00) to twenty six thousand dollars ($26,000.00) for the Township.   Another cost cutting effort by the Township was with our long-distance and telecommunications provider.  The Township administration and department offices have switched from a private provider to Massillon Cable allowing the Township to receive free long-distance, a savings of approximately ten thousand dollars ($10,000.00) per year in phone bills.

Trustee Chessler stated that one of the ways that the Township can be more efficient within our buildings is energy usage.  Trustee Chessler has been in conversations with Mark Burns, consultant with Independent Energy.  Per Mr. Burns, public entities are entitled to energy audits.  Trustee Chessler explained how this could be implemented if the Township decided to have an energy audit assessed. 

 Trustee Haines stated that the Board talked about initiating an operating levy for the last November ballot but chose to try and review some cost savings efforts before initiating this operating  levy.  Trustee Haines gave an explanation of another avenue of revenue brought into the Township regarding the six (6) gaming skills businesses within our Township.  Based on a Resolution passed last year by the Board of Trustees, the Township has been able to collect tax monies based on the amount of machines each business has generating a possible revenue of approximately thirty-six thousand dollars ($36,000.00).  Current receipts from just three of these gaming skills businesses have totaled nearly twenty-five thousand dollars ($25,000.00) in revenue.   Each business pays a four thousand dollar ($4,000.00) fee plus one hundred dollars ($100.00) for every machine they have. 

Trustee Haines stated that he would open up the floor for any questions regarding the operating levy.

Tim Blythe-2956 Bridgeton St. NW, Massillon – Mr. Blythe stated that it was mentioned that one hundred fifty thousand dollars ($150,000.00) in savings would be accomplished if the levy is passed, and questioned what the plan was for that surplus money.

Trustee Haines stated that the levy would first have to be passed.  If the levy does not pass, certainly more cuts would have to continue to be made, but if the levy passes, the Board would look at the surplus at that point.  Mr. Blythe asked if a Township -wide assessment had been done on the parks to know how much money is needed to bring the parks up-to-date.  Trustee Haines stated that an assessment had not been done, but referred to a Township meeting last year regarding monies used toward improvements at Summerdale and Perry Parks.  Trustee Haines stated that until the outcome of the levy comes to light, the Township has to continue to maintain the parks and hopefully put more efforts into effect after the levy passes.

Ralph DeChiara-765 Delverne Ave. SW, Canton – Mr. DeChiara asked if some administrative salaries come out of the departments such as fire, police or road.  Trustee Haines stated they do not.  Trustee Haines further stated that the salaries for zoning, administrator, administrative assistant, fiscal officer, assistant fiscal officer, trustees and law director all come out of the general fund.

William Werbech-3460 Spindle St. NW, Massillon – Mr. Werbech asked if the Trustees salaries are mandated by the State of Ohio and come out of the general fund.   Trustee Haines stated that was correct.  Mr. Werbech also asked about the recycling center and if all the employees that were there are now gone.  Trustee Haines stated that was correct and further explained that with some consolidation of what was the parks/recycling department, our road superintendent and assistant road superintendent are now managing the park department.

Mr. Werbech commended the Board for downsizing and eliminating the need for salaries and complimented the implementation of the new recycling bins.  Trustee Haines stated that in addition to the two recycling stations already in use, there will be two additional recycling stations in the near future at the Road Department on Jackson Avenue and at Fire Station #2 in Richville.

Mr. Werbech also asked if the Richville Community Park is part of the Perry Park system.  Trustee Haines stated that it is not, it is maintained by the Richville Park Board.  Mr. Werbech also asked if the cemetery was considered part of Perry Township.  Trustee Haines stated that the cemetery on Richville Drive is part of Perr y Township.

Tim Blythe-2956 Bridgeton St. NW, Massillon – Mr. Blythe stated that the Board employs many part-time employees for the purpose of saving in health care benefits, and asked if there had been any discussion about eliminating health care benefits for the elected officials.  Trustee Haines stated there have been none.  

Trustee Haines thanked everyone for their good comments and asked for their  support of the May 7th Perry Township Operating Levy.

 Communications: 

Public Speaks on items up for Board Approval:  None.

Township Business requiring Board Action:  None.

Unfinished Business:   None.

New Business:

Trustee  Haines made a motion to approve bills and payroll in the amount of $163,807.63 for the week ending April 9, 2013; Seconded by Trustee Chessler.

ROLL CALL:  Mr. Haines, yes.   Mr. Laubacher, yes.   Mr. Chessler, yes. 

Fiscal Officer: 

Trustee Haines made a motion to accept the minutes of the April 2, 2013 Regular Meeting; Seconded by Trustee Laubacher.

ROLL CALL:  Mr.  Haines, yes.   Mr. Laubacher, yes.   Mr. Chessler, yes. 

Announcement of Street Lighting Petition Submissions

Trustee Haines stated that we have the announcement of two street lighting petitions submitted.  

Fiscal Officer Schlegel stated that as the Board was aware, one of the submitted street lighting petitions is Superior Dairy on Navarre Road.  The other street lighting petition is a single household on Bornder Avenue.  Mr. Schlegel  stated that he requested Law Director Hall to research whether a company can do a street lighting district and also if a single household can do a street lighting district.  Mr. Hall stated that regarding the single household request on Bordner Avenue, his recommendation is that the Board cannot consider this request.  Mr. Hall stated that the statute specifically talks about owners must own more than one-half of the feet of the lots along the area supposed to be illuminated and one light in one area does not meet that minimum criteria, therefore Mr. Hall does not advise the Board to proceed or consider this petition.  Mr. Hall stated that he will initiate a letter of correspondence to the applicants explaining why their petition does not meet the said requirements and suggest to them that they could obtain other signatures of homeowners along Bordner Avenue that would benefit from this lighting district and then re-submit their street lighting petition. 

Mr. Hall briefly discussed the Ohio Revised Code statute regarding the particular street lighting district submission made by Superior Dairy.  Mr. Hall also stated that regarding this petition , the Board would need to make a determination as to whether or not there is a benefit for the public along that district.

Trustee Chessler stated that based on the law director’s advice to the Board, he moves that the lighting district request from Superior Dairy be tabled pending the law director’s further investigation and opinion to the Board on the legal requirements of approving this lighting petition.  Trustee Chessler further acknowledged to the Board that per the law director’s opinion, the submission of the Bordner Avenue lighting district not be accepted for consideration but will advise the petition initiator that they pursue a direct payment arrangement  or obtain other neighbors to sign the petition; Seconded by Trustee Haines.

ROLL CALL:  Mr. Haines, yes.  Mr. Laubacher, yes.  Mr. Chessler, yes.

Administration:  None.

Fire Department:  None.

Police Department:  None.

Road Department:  None.

Law Director: None.

Zoning: None.

Parks/Recycling: None.

Executive Session(s): 

Department Matters Not Requiring Board Action:

Administration: None.

Fire Department: None.

Parks/Recycling: None.

Police Department:  None.

Road Department: None.

Zoning: None.  

Law Director: None.

Upcoming Events:

Spring Clean-Up Day – Sat., April 13, 2013 at the Perry Township Road Dept.:  8:00 a.m. to 4:00 p.m.

Project Perry Pride hosted by Perry Local Schools and Perry Township Board of Trustees – Sat., April 13, 2013: Beginning at 8:00 a.m. at Pfeiffer.  Volunteers to pull weeds, assist in flower beds, clean up yards, shrubs, leaves, painting and other projects.  Detailed Information sheet is available at Perry Township Administration Office and www.perrytwp.com

Timken Co. to host a Tree Planting Day at Petros Lake Park – Sun., April 21, 2013: Noon to 3:00 p.m.

Public Speaks-Open Forum:

William Werbech-3460 Spindle St. NW, Massillon – Mr. Werbech asked a question regarding the cost per year to form a lighting district.  Trustee Haines stated that as an example, residents on Cadbury and Bramblewood set up a lighting district last year and the cost was an estimated three dollars ($3.00) per month (eight lights and thirty residents).   Fiscal Officer Schlegel  stated that a light is estimated between nine to eleven  dollars ($9.00 to $11.00) per month depending on the wattage. 

Brittany Ford-344 Overmont Ave. SW, Massillon – Ms. Ford stated that this is her third meeting regarding the same issue with motorcycles.  She has come to the meeting to find out what can be done about this dirt bike issue.  There is a field about fifty feet from her back door where there are bikers riding constantly.  The dust and noise are excessive.  Ms. Ford and her neighbors have contacted the homeowner but to no avail.  This has become not only a noise nuisance but a health issue so the health department has been contacted and they will come out and test all of their homes for the dust residue.  They have contacted two lawyers and are astounded that the Trustees have not implemented some kind of nuisance ordinance for this situation.

Trustee Haines referred to the phone conversation with Ms. Ford this past Sunday regarding the dirt bike issue.  Trustee Haines stated that it is hard to make a Resolution stating that somebody cannot ride a motorcycle, or mini bike within the jurisdiction of their property.

Stephanie Hewitt-302 Overmont Ave. SW, Massillon – Ms. Hewitt stated that she contacted her attorney and he did not understand why a nuisance ordinance could not be drafted.  Ms. Hewitt stated that she and her family cannot sit outside because of the noise and dirt.

Law Director Hall stated that he has researched this matter, as Trustee Chessler has through the Ohio Township Association .  When the Township initiated its initial noise nuisance ordinance back in 1992, barking dogs, loud music and parties were all prevalent throughout the Township.  Mr. Hall stated that it is ill-advised to initiate laws and legislation to address  a limited issue problem in a limited issue area because although you may benefit from that to some degree, other property owner’s rights are adversely affected throughout the entire Township ; a balancing act that the whole legislative body must be taken into consideration.

Jamie Ford-344 Overmont Ave. SW, Massillon – Mr. Ford stated that with all due respect, we live in Perry Township and this field in question is surrounded by people that live in Perry Township.  It is not just us, it is 13-15 people that have a problem with this.  Mr. Ford briefly discussed how close the neighbors are and wanted to know why something could not be done for this situation.  Mr. Hall also briefly discussed several alternatives to addressing this particular situation, private nuisance action or process under the law of initiative and petition, initiating a petition, put the matter on the ballot and let the entire Township vote on this.  Mr. Ford explained that this process would not address or resolve this issue now.  Mr. Ford stated that he has researched this issue and other Townships have passed these noise ordinances for vehicles.  In these ordinances, it is stated that they must manage the dust, they cannot ride within three hundred feet of any homes or any building. 

Brittany Ford stated that she has spoken with other people in Perry Township who have this same kind of problem in their neighborhoods and asked if they obtain other people’s names and addresses to present to the Board.

Ralph DeChiara-765 Delverne Ave. SW, Canton – Regarding the noise/dust nuisance, Mr. DeChiara asked if Perry Township could tailor something about having so much space between the dirt bike path and the neighborhood properties/structures.  Mr.DeChiara asked if this would this be a feasible agreement. 

Trustee Chessler stated that he spoke with someone at the Stark County Health Department and they stated that they have absolutely no jurisdiction, no enforcement authority over the noise and the dust.  The Canton Health Department, by contract with the EPA, does have an air pollution division and Trustee Chessler indicated that he spoke with the director of that division yesterday and stated that there was a possibility something could be done about the fugitive dust; a complaint would be initiated, they would investigate and if it was in violation of the Ohio Administrative Code Provisions, they could issue an order. 

Trustee Chessler stated that if there is a violation, the Health Department has the ability to issue an order to the property owner to obey or alleviate the situation.   If this order is not obeyed/addressed, the next move is directly to the EPA, not to the Township.  This is an avenue that has been discussed and referred to Mrs. Ford, through the  Health Department for the dust issue.  Trustee Chessler stated that Mrs. Ford is coming to the Board with this situation at hand and that the Board may or may not have the ability to remedy this situation.   Trustee Chessler stated that it is not a lack of sympathy, but that the Board is struggling to find a tool that is appropriate to get rid of the problems at hand, noise and dust. 

Trustee Chessler stated that the dust issue is to be addressed through the Health Department and also stated that the Board will try to find something and legislate to try and eliminate the problem that is making Mrs. Ford’s life miserable.

Brittany Ford further explained the problems that have arisen from the dirt bikes on the property behind them. 

Law Director Hall stated that the Board does not have any specific data to support the precise amount of feet between the properties involved , based upon terrain, topography, etc.. and stated that it is very difficult to create a standard without some type of objective data to back this up.  Law Director Hall stated that this is a much more difficult problem from a legislative perspective than realized. 

Mrs. Ford also pointed out that in addition to the noise and dust issue from the property owners in question, there are also spray painted signs with foul language.   

Tim Blythe- 2956 Bridgeton St. NW, Massillon-Mr. Blythe stated that regarding the dirt bike issue at hand, it sounds like a parental issue.  The Board is not able to legislate parenting issues. 

Trustee Haines stated that he is aware of the Overmont homeowners trying to arbitrate something last summer with the landowner but was unsuccessful.  Trustee Haines states that he understands and respects this very difficult situation but feels it would be difficult for the Board to pass a Resolution in the Township to try to control the times where the noise can be contained.  Trustee Haines stated that he welcomes Mrs. Ford to call him with the outcome regarding the Health Department’s dust investigation.   If the Health Department issues a violation, that can be upheld through the Ohio EPA.  Trustee Haines further explained that the Board does very much sympathize with this dilemma but looks at the Township issues as a whole.  The Board is not able to make a Resolution for one property. 

Mrs. Ford asked when the Health Department does the research on this issue and if found in violation, would legislation be able to be implemented.  Law Director Hall stated that he would do some additional research regarding industry standards or health standards relative to noise and dust levels. 

Much further discussion regarding the dirt bike/noise dilemma took place.   Trustee Chessler asked for closure on this matter this evening.   Trustee Chessler also stated that if Mrs. Ford could obtain the legislature on noise/dust levels that she previously referenced from another Township, that could be very helpful to the Board.  Trustee Chessler stated that the Board would like to see something in writing regarding this matter and also stated that Law Director Hall would be willing to put something together in the form of a draft of a piece of legislation that the Board could look into to determine if something could be enforced regarding this situation.  Mrs. Ford asked what could be done in the meantime regarding the dirt bike riders trespassing her property when crossing the street .  Chief Pomesky stated that if Mrs. Ford would like to meet with him to establish some boundaries within her property perimeters regarding this matter, it would benefit the communication with the police officers who respond to any calls.  Trustee Haines also recommended that Mrs. Ford put up a No Trespassing sign on her property stating that per Mr. Hall’s recommendation, this would lessen her liabilities with the posting. 

William Werbeck-3460 Spindle St. NW, Massillon-Mr. Werbeck agreed that the situation described by Mrs. Ford was a difficult one.  Mr. Werbeck also stated that he has lived in the Township for more than forty years and from his past experiences with troublesome neighbors, he has had positive results with the Township Trustees and complimented the strong force of our Perry Police Department.  Mr. Werbeck  briefly described a personal account and an encouraging outcome with the Ohio EPA. 

 

Adjournment:

With nothing further to come before the Board, Trustee Haines made a motion to adjourn the meeting at  8:31 p.m.;  Seconded by Trustee Chessler.

ROLL CALL: Trustee Haines, yes.  Mr. Laubacher, yes.  Mr. Chessler, yes. 

                                                                                                                                                                                                               

Doug Haines, President                                                                                                 Joe Schlegel, Fiscal Officer