Regular Meeting

 

Regular Meetings 

 The Perry Township Board of Trustees meets in Regular Meeting format on the first and third Tuesday of every month at 7:00 PM.   

The meetings are held at the Township Hall located at

3111 Hilton Street NW

in Massillon. Regular Meetings include reports by Department Heads, the Law Director, and the Township Administrator.  The public is welcome to offer comments during the Public Speaks portion of the agenda on township related matters

 

Perry Township Board of Trustees

Regular Meeting

August 20, 2013 7:00 pm

 

Call to Order/ Pledge of Allegiance:

Excused absence:  Fire Chief Martin, called out for fire call

Additions/Deletions to Agenda:

Police Department – quote to have the parking lot resealed

Public Hearings/Invited Guests:

Communications: 

Board Received Letter on 8-15-13 from Daniel P. and Melissa A. DePasquale Concerning Speed Limit on Yukon Street NW

 

Trustee Haines stated that the Board received a letter from Mr. and Mrs. DePasquale,4864 Yukon St. NW, Canton, OH  44708 that states there is no speed limit posting on their street, Yukon NW, therefore a speed limit is not respected.  Mr. and Mrs. DePasquale are requesting that a speed limit be set for 10 mph for Yukon Street NW. 

Road Superintendent Masalko stated that there are five (5) 25 mph signage postings on Yukon Street, but no speed limit posting for the block where the DePasquales reside.  Mr. Masalko stated that proper signage can be put in place at this designated area at the Board’s request. 

Trustee Chessler stated that Mr. and Mrs. DePasquale had requested signage for a 10 mph speed limit posting but should be notified that the Board does not have the discretion to post this 10 mph posting because of a previous established speed limit of 25 mph.

Trustee Chessler made a motion that the Board authorize the Road Superintendent to take the steps necessary to properly post Yukon St. NW, between Mt. Marie and Anna and other areas that do not have proper signage; Seconded by Trustee Laubacher.

Trustee Haines inquired of Road Superintendent Masalko whether signage would also be posted east and west of this area and also if Mr. Masalko would send a letter to these residents regarding their request.  Mr. Masalko stated yes to both of these requests.

ROLL CALL:  Mr. Haines, yes.  Mr. Laubacher, yes.  Mr. Chessler, yes.

Public Speaks on items up for Board Approval:  None.

Township Business requiring Board Action: None.

Unfinished Business:   None.

New Business:

Trustee Haines made a motion to approve bills and payroll in the amount of $15,586.52 for the week ending August 20, 2013; Seconded by Trustee Chessler.

ROLL CALL: Mr. Haines, yes.  Mr. Laubacher, yes.  Mr. Chessler, yes. 

Fiscal Officer: 

Trustee Haines made a motion to accept the minutes of the July 30, 2013 Regular Meeting; Seconded by Trustee Laubacher.

ROLL CALL: Mr. Haines, yes.  Mr. Laubacher, yes.  Mr. Chessler, yes. 

Administration: 

Consider Authorization of State Purchasing Participation

Administrator Fetzer stated that the Board of Trustees is considering utilizing the Ohio Department of Administrative Services Cooperative Purchasing Program.  The purpose of the program is to leverage spending across all entities to obtain a deeper volume discount rate.  The participation is voluntary and purchasing from ODAS is an option to save the Township money and time.  Administrator Fetzer also stated that currently, 2000 Ohio entities participate in this program with members spending nearly $180 million annually.  After submission of the enrollment form, we will receive our member certificate within 5 days.  The fee for our Township is $170.00 annually and that is based on the number of Township residents.  Administrator Fetzer stated that Law Director Hall has prepared a model resolution for the Board’s consideration, attached before the Board,  as well as supporting documents from the ODAS website. 

Trustee Laubacher asked what benefit this participation would be to the Township.  Administrator Fetzer referenced a grant that Fire Chief Martin was writing and stated that in order to submit this grant, it is required that the Township utilize state purchasing. 

Trustee Chessler made a motion that the Board adopt the written resolution authorizing participation in the State of Ohio’s Cooperative Purchasing Program and further authorize the Fiscal Officer, on behalf of the Board ,to pay the annual fee of $170.00; Seconded by Trustee Haines.

ROLL CALL:  Mr. Haines, yes.  Mr. Laubacher, yes.  Mr. Chessler, yes.

Discussion of the Hall of Fame City Challenge Marathon ~ Steve Mears

Trustee Haines stated that he has invited Steve Mears, coordinator of the Hall of Fame City Challenge Marathon, here this evening to talk to the Board and Department Heads in regard to the pending contract with the city of Canton to go forward with this marathon scheduled for September 8, 2013.  Trustee Haines stated that a portion of this marathon will be coming through Perry Township.

Mr. Mears addressed the Board and Department Heads stating that he appreciated the opportunity to speak in person this evening regarding the upcoming Hall of Fame City Challenge Marathon.  Mr. Mears gave details about the race beginning at 6 am on Sunday, September 8, 2013 in downtown Canton and the specific streets and relay exchange points to be utilized in Perry Township.   In addition, Mr. Mears also stated that a door hanger with a phone number and contact email was placed on every household along the race route so that the residents did not have to rely on media and could direct any questions they might have.  Mr. Mears indicated that in reference to the costs that would be incurred to the Township Road Department, Law Enforcement and potential emergency services, the marathon committee was fully prepared to reimburse the Township for any taxpayer expense and had a deposit for that this evening. 

The Board had several questions to Mr. Mears regarding the logistics and also what level of manpower would be expected from the Township in relation to the race so that this would not interfere with the regular staffing.

Trustee Chessler stated that a memo of understanding should be dictated to outline what our staffing expectations are and what the race committee is expecting from the Township staff.  An exhibit should be included that would show how many road, fire and police department staff would be needed during the race.

More discussion took place regarding the race day specifics and it was agreed that it would be beneficial to issue a Memo of Understanding to clarify all details by the September 3, 2013 Board of Trustees meeting.

Consider Brook Avenue NW Resolution

This resolution was passed at the August 13, 2013 Work Session.

Fire Department:

Consider Accepting Resignation of Rebecca Ault

Trustee Haines stated that he would act for the Fire Department since Chief Martin was not here.  The Fire Department is requesting that the Board of Trustees accept the resignation of part-time firefighter-EMT-I Rebecca Ault effective August 20, 2013.  Rebecca is resigning from the department due to the increased demands of the job.  She was an excellent employee and had seventeen (17) years with the department.  Rebecca will be missed by the department.  Her letter of resignation is before the Board this evening.

Trustee Haines made a motion that the Board accept the resignation of Rebecca Ault as a part-time firefighter-EMT-I, effective August 20, 2013; Seconded by Trustee Laubacher.

ROLL CALL:  Mr. Haines, yes.  Mr. Laubacher, yes.  Mr. Chessler, yes.

Consider Accepting Resignation of Gary Trompower

The Fire Department is requesting that the Board of Trustees accept the resignation of part-time firefighter-EMT-B Gary Trompower, effective August 20, 2013.  Gary is resigning from the department due to the increased demands from his work place and home life.  Gary was an excelled employee and a hard worker.  Gary will be missed by the department.  His letter is before the Board this evening.

Trustee Haines made a motion that the Board accept the resignation of Gary Trompower as a part-time firefighter-EMT-B, effective August 20, 2013; Seconded by Trustee Laubacher.

ROLL CALL:  Mr. Haines, yes.  Mr. Laubacher, yes.  Mr. Chessler, yes.

Consider Purchase of Cardiac Monitors

The Fire Department is requesting that the Board of Trustees authorize the purchase of cardiac monitors and accessories from Zoll Corporation.  Total purchase not to exceed $208,407.25.  The fire department was awarded a FEMA grant to purchase new cardiac monitors.  FEMA’s contribution to the total grant was $165,717.00.  Zoll Corporation will provide the fire department a trade-in allocation of $22,407.25 for the retiring fire department cardiac monitors.  Minus the FEMA contribution, the fire department will be required to contribute $20,283.00 to finalize the purchase of the Zoll monitors.  A committee was established to evaluate the department’s needs and it was the recommendation of the committee to purchase Zoll cardiac monitors.

Trustee Laubacher made a motion that the Board of Trustees authorize the Fire Department to purchase the cardiac monitors and accessories from the Zoll Corporation at a total price not to exceed $208,407.25; Seconded by Trustee Haines. 

Law Director Hall stated that the Township will pay this amount to Zoll Corporation and will receive the monies back due to a reimbursable grant.

ROLL CALL:  Mr. Haines, yes.  Mr. Laubacher, yes.  Mr. Chessler, yes.

Police Department:

Consider Acceptance of the 2013-2014 Dare Grant

Police Chief Pomesky stated that the Police Department was recently awarded the 2013-2014 Drug Use Prevention Grant.  This grant aides in funding the DARE/SRO programs.  The grant program recipient organization agreement is attached before the Board.  The Police Department is asking that the Board accept the grant award in the amount of $26,764.62.

Trustee Chessler made a motion that the Board of Trustees authorize the Police Department to accept the Drug Use Prevention Grant in the amount of $26,764.62 and further authorize the Police Chief to take the steps necessary to fulfill the terms and conditions of the Grant; Seconded by Trustee Laubacher.

ROLL CALL:  Mr. Haines, yes.  Mr. Laubacher, yes.  Mr. Chessler, yes.

Re-sealing Parking Lot at Police Department

Police Chief Pomesky stated that the parking lot at the Police Department is due to be resealed.  The last time the parking lot was re-sealed was in 2010.  Three (3) quotes for the re-sealing of the Police Department parking lot were obtained:  Mathias Diversified, Inc. in the amount of $2,789.00; Vasco Asphalt Company in the amount of $4,027.00; Hensel’s Paving Company in the amount of $5,235.00.  Chief Pomesky stated that because of the difference in the quotes, he took copies of these quotes to obtain the Road Superintendent’s recommendation and with that information, is recommending Mathias Diversified, Inc. as they have provided the lowest quote of $2,789.00. 

Trustee Chessler made a motion that the Board accept the quote of Mathias Diversified, Inc. for the resurfacing of the Police Department parking lot at a cost not to exceed $2,789.00; Seconded by Trustee Laubacher.

ROLL CALL:  Mr. Haines, yes.  Mr. Laubacher, yes.  Mr. Chessler, yes.

Road Department:

Law Director: None.

Zoning: None.

Road and Park Department:  

Consider Approval of Memorandum of Understanding between Perry Township Board of Trustees and Local 935 Organized Workers

 

The Road Department is bringing before the Board a Memorandum of Understanding due to a conflicting verbiage in the present contract, attached before the Board.  The parties agree to delete the entire section Under Article 8, Section 2.   The parties agreed that Article 23 will replace the said deleted article.  This agreement will be for the duration of the contract:  January 2, 2013 to December 31, 2015.

Trustee Chessler inquired of Law Director Hall if it was his recommendation that the Board take this action.  Law Director Hall stated yes.

Trustee Chessler made a motion that the Board approve the amendment by way of a Memorandum of Understanding between the Perry Township Board of Trustees and Local 935 of the Perry Organized Workers with regard to the clarification and the terms of the contract; Seconded by Trustee Laubacher.

ROLL CALL:  Mr. Haines, yes.  Mr. Laubacher, yes.  Mr. Chessler, yes.

Consider Discussion of Summerdale/Partridge Project

Road Superintendent Masalko stated that he wanted to establish the meeting scheduled for Thursday, September 22, 2013 at the Stark County Engineer’s Office.  After this meeting, it will be determined what level of funding will be contributed to this project.

Executive Session(s): 

Department Matters Not Requiring Board Action:

Administration: None.

Fire Department: None.

Police Department:

Statistics for May, June, July 2013

Road and Park Department: None.

Zoning: None.  

Law Director: None.

Upcoming Events:

Perry Township Bicentennial Meetings are scheduled for the last Tuesday of each calendar month at the Perry Township Hall beginning at 7:00 pm.

Public Speaks-Open Forum:

Bard Huntsman, 4025 Prosway Ave. SW, Massillon, OH  44646 – Mr. Huntsman stated that once again, he would like to bring up the matter of staffing at Station #2 and also refer to the resolution previously made this evening under the fire department regarding reimbursable funds making $180,000.00 available.  Mr. Huntsman inquired as to why this money couldn’t be spent on manning personnel for Station #2 if the money is going to be there.

Trustee Chessler referred to the resolution made this evening under the fire department and stated that while it was true that the Board would be expending approximately $200,000.00, to be reimbursed, these monies would not be expended had the FEMA grant not been available.

Trustee Haines also stated that the Board would never have spent approximately $200,000.00 on cardiac units at this time, but since this FEMA grant was available and the trade-in allocation was offered, it made it possible to do this at this time.

Mr. Huntsman stated that still, this approximate amount of $200,000.00 is in the budget, so this money is available.

Trustee Haines stated that since Chief Martin was not present, he would refer to him regarding budget itemization on cardiac units for 2013.

Mr. Huntsman also inquired as to the resignations of fire personnel and asked what will be happening with new hiring.

Trustee Haines gave a brief explanation as to the part-time fire personnel that have resigned and indicated that he could not speak for the Fire Chief, but knows if the Chief did have applications from qualified firefighters, they would be going through the hiring process.

Rob Volzer, 641 Genoa Avenue NW, Massillon, OH  44646 – Mr. Volzer stated that he had a question regarding the Summerdale/Partridge project.  Mr. Volzer asked if he could obtain some information regarding this project.  Road Superintendent stated that this project was on hold for the time being due to funding issues, but stated that there were plans available that Mr. Volzer could review.   Trustee Haines gave a brief explanation regarding the status of this project.

Adjournment:

With nothing further to come before the Board, Trustee Haines made a motion to adjourn the meeting at 7:40 pm; Seconded by Trustee Chessler.

ROLL CALL: Mr. Haines, yes.  Mr. Laubacher, yes.  Mr. Chessler, yes. 

 

                                                                                                                                                                                                               

Doug Haines, President                                                                                                 Joe Schlegel, Fiscal Offi