Regular Meeting
Regular Meetings
The Perry Township Board of Trustees meets in Regular Meeting format on the first and third Tuesday of every month at 7:00 PM.
The meetings are held at the Township Hall located at
3111 Hilton Street NW
in Massillon. Regular Meetings include reports by Department Heads, the Law Director, and the Township Administrator. The public is welcome to offer comments during the Public Speaks portion of the agenda on township related matters.
Perry Township Board of Trustees
Regular Meeting
September 3, 2013 7:00 pm
Call to Order/ Pledge of Allegiance:
Excused absence: Scott Weckbacher ~ Zoning Inspector, attending Regional Planning Meeting
Additions/Deletions to Agenda:
Trustee Haines stated that one addition under the Fiscal Officer regarding bicentennial donations
Public Hearings/Invited Guests:
Communications:
Public Speaks on items up for Board Approval: None.
Township Business requiring Board Action: None.
Unfinished Business:
Hall of Fame City Challenge ~ Services Agreement
Trustee Haines stated that he and Law Director Hall have been in communication with Stephen Mears regarding the Hall of Fame City Challenge Marathon. The Board has received a signed contract and full payment for the Hall of Fame City Challenge Marathon concerning the Township’s involvement on Sunday, September 8, 2013. Mr. Mears also included the Insurance Liability Certificate. Trustee Haines inquired of Law Director Hall if there was anything else to consider concerning this contract and payment. Law Director Hall stated that he recommended the Board accept the contract and payment and authorize the department heads to proceed with the necessary services for this marathon.
Trustee Haines inquired if the Township Department Heads had any issues or questions regarding this marathon.
Fire Chief Martin and Road Superintendent Masalko made several remarks regarding the marathon.
Trustee Chessler made a motion that based on the prior discussion among the Board members and based on the presentation and representation of Mr. Mears and based on the Law Director’s review and the Department Heads assessment of the situation concerning the marathon, the Board authorize and enter into the services agreement with Hall of Fame City Challenge and accept the payment that has been tendered to compensate the Township for the use of the Townshlp’s resources in the amount of $5,364.87; Seconded by Trustee Laubacher.
ROLL CALL: Mr. Haines, yes. Mr. Laubacher, yes. Mr. Chessler, yes.
Discussion of BWC Permanent and Total Disability Claim ~ Additional Medical Information
Law Director Hall stated that this involves our injured former firefighter/medic David Shetler. According to the Ohio Bureau of Worker’s Compensation, Mr. Shetler has reached his maximum medical improvement and has also been approved for a Permanent Total Disability. Mr. Hall stated that as the Board is aware, Mr. Shetler has also been approved for a Disability Retirement to the State Retirement System. Mr. Hall also stated that this is an inquiry as to whether or not the Board wishes to ascertain additional medical examinations to further challenge Mr. Shetler’s medical condition. Law Director Hall stated that it is his recommendation not to take action in response to this based upon the fact that it has already been acknowledged that David Shetler has reached his maximum medical improvement through the BWC and that he has been accepted for retirement under the State’s system so to further require medical exams would be of no benefit or purpose.
Trustee Haines stated that in reference to the email the Board received from J. Nicol at Frank Gates, their recommendation was that the Township request one additional evaluation be done for Mr. Shetler; this will help identify how this will affect our Workmen’s Compensation premiums for the next five (5) years.
Law Director Hall briefly explained that should this additional assessment be completed it would need to prove that Mr. Shetler was able to return to work or able to resume his duties as a firefighter/medic.
More discussion continued regarding this matter. The Board decided to table this matter with the right to take action at next week’s Work Session meeting on September 10, 2013.
New Business:
Trustee Haines made a motion to approve bills and payroll in the amount of $288,497.05 for the week ending August 27, 2013 and bills only in the amount of $96,797.19 for the week ending September 3, 2013 for a combined total of $385,294.24; Seconded by Trustee Laubacher.
ROLL CALL: Mr. Haines, yes. Mr. Laubacher, yes. Mr. Chessler, yes.
Fiscal Officer:
Trustee Haines made a motion to accept the minutes of the August 13, 2013 Work Session with Mr. Laubacher stating one change on Page 1, paragraph 3, first sentence. Sentence should reflect the exact wording from the Commissioner’s resolution; to be edited; Seconded by Trustee Laubacher.
ROLL CALL: Mr. Haines, yes. Mr. Laubacher, yes. Mr. Chessler, yes.
Consider Renewal of Street Lighting Assessments for 2013 Tax Year and 2014 Billing for one (1) Year
Fiscal Officer Schlegel stated that these numbers were provided by Ray Martinez – Ohio Edison, and Dwight Parrish – American Electric Power.
The Aurora Accounts – 51 lights, 188 parcels (Ambrose, Manor, Marcellus, Miles, Tioga, 2nd Streets) – $11.00 ea./mo. (Current Assess.: $17.90/6 months)
Mohawk – 2 lights, 8 parcels – $11.00 ea./mo. (Current Assess.: $16.50/6 months)
Quincy/Overdale – 11 lights, 31 parcels – $11.00/ea./mo. (Current Assess.: $23.42/6 months)
Richvile – 13 lights, 13 parcels – $11.00 ea./mo. (Current Assess.: $66.00/6 months)
Rolena – 3 lights, 11 parcels – $14.90 ea./mo. (Current Assess.: $24.38/6 months)
8th Street – 1 outdoor light, 3 parcels – $12.00/mo. Total month bill (Current Assess.: $24.00/6 months)
Cadbury – 8 lights, 34 parcels – $10.00 ea./mo. (Current Assess.: $14.12/6 months)
Bramblebush – 9 lights, 33 parcels – $10.00 ea/mo. (Current Assess.: $16.36/6 months)
Sedwick – 5 lights, 15 parcels – $10.00 ea./mo. (Current Assess.: $20.00/6 months)
Trustee Haines made a motion that the Board approve the authorization of the aforementioned lighting districts by Fiscal Officer Schlegel and one (1) year assessment renewal for assessments of the 2013 tax year and the 2014 billing for one (1) year; Seconded by Trustee Laubacher.
ROLL CALL: Mr. Haines, yes. Mr. Laubacher, yes. Mr. Chessler, yes.
Consider Amended Certificate 07 Lighting Fund to Increase ~ $1,865.97
Fiscal Officer Schlegel stated that the Township received additional money than what was projected in the amount of $1,865.97. In order to spend that money, the Board has to pass an amended certificate for the receipts and the appropriation funds.
Trustee Haines made a motion to amend the Certificate 07 Lighting Fund increase by $1,865.97; Seconded by Trustee Chessler.
ROLL CALL: Mr. Haines, yes. Mr. Laubacher, yes. Mr. Chessler, yes.
Bicentennial Donation
Administrator Fetzer stated that the Bicentennial Committee has mailed out approximately three hundred (300) sponsorship requests and of those, have received three returned donations. The first being a $200.00 donation from Dan Ford of Edward Jones, he will receive a Lieutenant Wall Plaque; $250.00 donation from Blythe Construction, will also receive the Lieutenant Wall Plaque; $200.00 from Greg’s Eagle Auto, also to receive the Lieutenant Wall Plaque.
Administration:
Fire Department:
Consider Donation of Obsolete Personal Protective Equipment to Stark State College
Fire Chief Martin stated that the Fire Department is requesting that the Board of Trustees authorize the donations of miscellaneous, obsolete personal protective equipment to the Stark State Fire Science Program. Twenty-nine (29) PPE pants and forty (40) PPE coats. The donation can be made under Ohio Revised Code section 505.10 – Acceptance and Disposition of property. There is no resale value of the items to another fire protection agency because the items no longer meet the applicable standards. The Stark State Fire Science Program would be able to use the items because their students do not participate in structural firefighting as defined by the applicable standards and codes.
Trustee Chessler made a motion that based on the Fire Chief’s assessment of various equipment and firefighting gear in their current condition, the Board determine that these items are no longer of useful purpose to the Township and subject to donation and that we authorize the Fire Chief to take the steps necessary to donate these items, twenty-nine (29) PPE pants and forty (40) PPE coats to the Stark State Fire Science Program; Seconded by Trustee Laubacher.
ROLL CALL: Mr. Haines, yes. Mr. Laubacher, yes. Mr. Chessler, yes.
Consider Purchase of one (1) Set of Personal Protective Equipment
Fire Chief Martin stated that the Fire Department is requesting that the Board of Trustees authorize the purchase of one (1) set of firefighter personnel protective clothing (turnout gear) from Fire Force, Inc., P.O. Box 552, Columbia, OH 44408. Total cost of protective clothing not to exceed $1,575.00. Quotes were obtained from three (3) companies: Fire Force, Inc. quoted the lowest bid, therefore the recommendation is to purchase the PPE from Fire Force, Inc.
Trustee Chessler made a motion that the Board authorize the purchase of one (1) set of firefighter personnel protective clothing (turnout gear) from Fire Force, Inc., for a cost not to exceed $1,575.00; Seconded by Trustee Laubacher.
ROLL CALL: Mr. Haines, yes. Mr. Laubacher, yes. Mr. Chessler, yes.
Consider Submitting Miscellaneous Rubber Firefighting Boots to GovDeals online auction
Fire Chief Martin stated that the Fire Department is requesting the Board of Trustees to authorize placing seventeen (17) pairs of used Service brand, fire service rubber bunker boots to be sold as individual pairs on the GovDeals online auction site. The Fire Department no longer has use for the rubber boots as they are considered obsolete in the fire service. The Fire Department uses a leather boot for better protection. Chief Martin stated that the rubber boots can be used for other purposes other than fire safety.
Trustee Haines made a motion that the Board submit seventeen (17) pairs of used Service Brand, fire service rubber bunker boots for GovDeals auction site to be sold as individual pairs; Seconded by Trustee Laubacher.
ROLL CALL: Mr. Haines, yes. Mr. Laubacher, yes. Mr. Chessler, yes.
Police Department:
Road and Park Department:
Consider Emil Street Guard Rail
Trustee Haines referred to Road Superintendent Masalko regarding resident, Michael Kling’s concern from the August 6, 2013 Regular Meeting concerning a safety issue at the Emil culvert placed by the Township.
Road Superintendent Masalko stated that he has obtained a quote from the Stark County Engineer’s Office for the installation of guardrail to be installed on the East and West sides of Emil Street, SW over the box culvert. The cost amount for this guardrail installation project is $1,803.22.
Trustee Haines made a motion that the Board approve the Road Department’s request for the Stark County Engineers installation of guardrail on the east and west sides of Emil Street, SW over the box culvert for the total project not to exceed $1,803.22; Seconded by Trustee Laubacher.
ROLL CALL: Mr. Haines, yes. Mr. Laubacher, yes. Mr. Chessler, yes.
Consider Discussion of Summerdale/Partridge Project
Road Superintendent Masalko stated that due to time, if the Board decides to move forward with another application next year regarding the Summerdale/Partridge Project, he is asking for authorization from the Board in preparing that application, due on September 13, 2013. Mr. Masalko referred to Karl Oprisch from Hammontree and Associates to explain the options available and his recommendations concerning this project.
Mr. Oprisch referred to the email he previously sent to the Road Superintendent and the Board of Trustees regarding this Summerdale/Partridge Project. Mr. Oprisch stated that what has changed since the previous application to the Commissioners is that monies have become available for this project. There are three (3) options available to move forward on this project. The first option would be to split the project into phases and use the partial grant money that the Township would receive from the OPWC this year and then try to obtain more grant money next year while working in the money from the Commissioners. The second option would be to try and do the entire project next year since it is late in the year to accomplish and complete this job. This would also allow time to try and increase the Township’s grant score to obtain all the monies needed. The third option would be to take additional loan dollars and basically get it all done.
Mr. Oprisch stated that he and Road Superintendent Masalko have been working closely with the County Engineer and the engineer in charge of the drainage projects with the commissioner’s office to discuss what monies the Commissioners would be willing to expend on this project. Mr. Oprisch stated that based on this information, he believes that the best course of action at this time would be to reapply next year to see if the Township’s grant score would increase. More discussion followed regarding the options available to move forward on this project.
Trustee Chessler made a motion that based on the discussion and information received from Road Superintendent Masalko and Hammontree Engineer representative, Karl Oprisch, the Board authorize Road Superintendent Masalko with the assistance of Karl Oprisch, representative from Hammontree and Associates to take all steps necessary to submit on or before September 13, 2014 the application for funding for the Summerdale/Partridge Drainage Project; Seconded by Trustee Laubacher.
ROLL CALL: Mr. Haines, yes. Mr. Laubacher, yes. Mr. Chessler, yes.
Law Director: None.
Zoning: None.
Parks/Recycling: None.
Executive Session(s):
Trustee Haines made a motion that the Board adjourn into an Executive Session pursuant to ORC 121.22 (G) (1) to consider discipline of a township employee to include the Board, Fiscal Officer, Fire Chief and Law Director; Seconded by Trustee Laubacher.
ROLL CALL: Mr. Haines, yes. Mr. Laubacher, yes. Mr. Chessler, yes.
The Board adjourned into Executive Session at: 7:45 pm
The Board adjourned from Executive Session at: 8:12 pm
Trustee Haines made a motion to authorize Fire Chief Martin to prefer and serve written charges against certified firefighter Thomas Bragg and to schedule the matter for a hearing before this Board on Tuesday, September 17, 2013 at 7:00 pm or as soon thereafter as the Board can reach the same; Seconded by Trustee Chessler.
ROLL CALL: Mr. Haines, yes. Mr. Laubacher, yes. Mr. Chessler, yes.
Department Matters Not Requiring Board Action:
Administration: None.
Fire Department: None.
Parks/Recycling: None.
Police Department: None.
Road Department: None.
Zoning: None.
Law Director: None.
Upcoming Events:
Perry Township Bicentennial Meetings are scheduled for the last Tuesday of each calendar month at the Perry Township Hall beginning at 7:00 p.m.
Public Speaks-Open Forum: None.
Adjournment:
With nothing further to come before the Board, Trustee Haines made a motion to adjourn the meeting at 8:13 pm; Seconded by Trustee Chessler.
ROLL CALL: Mr. Haines, yes. Mr. Laubacher, yes. Mr. Chessler, yes.
Doug Haines, President Joe Schlegel, Fiscal Officer