Regular Meeting
Regular Meetings
The Perry Township Board of Trustees meets in Regular Meeting format on the first and third Tuesday of every month at 7:00 PM.
The meetings are held at the Township Hall located at
3111 Hilton Street NW
in Massillon. Regular Meetings include reports by Department Heads, the Law Director, and the Township Administrator. The public is welcome to offer comments during the Public Speaks portion of the agenda on township related matters.
Perry Township Board of Trustees
Early Start Time ~ 6:00 pm
Regular Meeting
December 16, 2014 7:00 pm
Early Start Time – 6:00 pm
2015 Budget Hearings
Fiscal Officer Schlegel stated that the income listed for the General Fund:
$ 825,282.75
375,000.00 carry over
$1,200,282.75
Fiscal Officer Schlegel stated that these amounts were deceiving since the advance to the Police Department is part of the income shown. Had the advance not been made, the income for the General Fund would be:
$575,282.75
625,000.00 carry over
Mr. Schlegel indicated that when doing the numbers for the General Fund for 2015 we have been very lucky in that we have received an inheritance tax for the last few years. Mr. Schlegel stated that we have enough inheritance tax to get us through for the next three (3) years solidly. We are going to run a deficit of between $200,000 – $225,000 every year. This is just doing the bare minimum of what we have always done. Mr. Schlegel added that we need to get through four (4) years, but will definitely get through the next three (3) years.
Trustee Chessler inquired what the unexpected amount was from the estate tax. Mr. Schlegel stated that we received $75,000 extra dollars this year. Trustee Chessler asked if this $75,000 would get us through the next three (3) years. Mr. Schlegel indicated that it was not the $75,000 but the estate taxes which is the carryover that would get us through the next three (3) years. Mr. Schlegel again briefly summarized this.
Mr. Schlegel added that one of the things that Law Director Hall was looking into, along with himself and the Trustees, was the General Health Fund in the amount of $141,500. Trustee Laubacher inquired if that all came out of the Road Levy. Mr. Schlegel indicated that this came out of the General Fund.
Trustee Chessler stated that the expenses are exceeding the revenants. Mr. Schlegel stated that this was by $200,000-220,000.
ZONING
Fiscal Officer Schlegel stated that in regard to Zoning Inspector Weckbacher’s projected budget request for 2015, he drew a line through the item number requesting a part time zoning employee in the amount of $15,000. Mr. Schlegel stated that this is down $7,500 and these are things that are budgeted for every year and this amount is what we have budged for this new year. Mr. Schlegel stated that although he has drawn a line through the amount of $15,000 for a part time zoning inspector, the Board has the ultimate say so. Mr. Schlegel inquired if the Board had any questions since Zoning Inspector Weckbacher was here to answer them.
Trustee Laubacher inquired of Zoning Inspector Weckbacher if the amount listed for zoning software is something that is paid for each year or is this something new. Zoning Inspector Weckbacher indicated that per Jeff Snyder from Seifert that since his computer was one of the oldest ones, it was not possible to even put the password in to get online with his laptop making it probable that he would need a new computer this year. Mr. Weckbacher also indicated that there were several other things that were coming up with GIS that may be of some cost to us. Trustee Laubacher inquired if that zoning software would be assigned to his computer and Mr. Weckbacher indicated that part of it would be. Mr. Weckbacher also briefly summarized a new zoning program that he would like to consider that he categorized under office equipment. Mr. Weckbacher also added that in regard to the item listed under miscellaneous: he spoke to Shawn Phillips, GIS Coordinator of the Stark County Regional Planning Department regarding getting updated maps printed out. The previous maps were done in 2007 and estimates that new maps would be in the approximate amount of $200.00.
ADMINISTRATION
Fiscal Officer Schlegel stated that regarding Administrator Fetzer’s projected budget request for 2015, there are numbers that he put beside each line items that were funded. Mr. Schlegel indicated that on the second page, he drew an x through the Apple Tablets because we had already purchased those and the replacement of the air conditioning furnace in the amount of $5,000.00 is off of the first page. Everything that is listed is funded but that is up to the Board. Trustee Laubacher inquired if we would replace the air conditioning this year. Administrator Fetzer indicated that we have budgeted for this expense. Mr. Schlegel stated that Administrator Fetzer’s projected budget request is pretty much the same things that she asked for every year as well. Mr. Schlegel stated that everything Administrator Fetzer has requested has been funded.
ROAD DEPARTMENT
Fiscal Officer Schlegel stated that everything Road Superintendent Masalko turned in for the Parks has not been funded except for salaries and what has been done in the past. Mr. Schlegel indicated that on page 3 in regard to salaries: a brief explanation on that matter. Mr. Schlegel stated that again, of the things that he took out, if the Board would like to put something in, they could indicate that.
Trustee Laubacher inquired what Road Superintendent Masalko wanted the new pick up truck for. Mr. Masalko indicated that this would replace the 1998 Dodge pick up truck.
Trustee Haines inquired about the building maintenance item in the amount of $20,000 since a lot of that has been done this past year. Trustee Haines inquired if this was just listed as more additional. Mr. Masalko indicated yes and added that the roof at Meredith Park might need to be considered. Mr. Masalko added that the roofs at Perry Park are done and Summerdale Pavilion also needs some attention. Trustee Laubacher inquired if that was because all the trees hanging over those. Mr. Masalko indicated that they were just past due.
Mr. Masalko stated that in regard to the yard waste site, he would like to put in additional concrete to extend this area. Mr. Masalko s stated that another concern he had was in regard to Central Park in that the tennis courts are in need of repair, estimate in the amount of $4,000.00 from Vinton Brothers.
Trustee Laubacher referred to the Central Park tennis court repairs and stated that this may be something that will need to be looked at this coming year. Trustee Laubacher briefly discussed other park issues that need to be addressed but stated that money is just not available to attend to these matters.
More brief discussion took place regarding tree maintenance for several township parks and it was stated that the Trustees would again address some of these issues in the upcoming months.
Trustee Haines stated that he would like to budget $7,500 on tree maintenance and $5,000 toward the yard waste concrete. More brief discussion took place regarding the budget information listed.
Fiscal Officer Schlegel stated that he would add these items to the budget at the Trustees’ request.
Administrator Fetzer inquired if the Board would give some direction in regard to the gentleman named Dean Troyer who is building the Meredith Park Pavilion; if the Board would also like him to conduct an assessment on the Rowmont and Summerdale Pavilions. Administrator Fetzer added that Perry Township Rotary donates an annual $5,000 to the Township in January and this could allow us to make some maintenance edits in these areas.
Trustee Haines stated that Mr. Troyer could assess what needs the most urgent attention between these pavilions, visual versus structural, structural being the most important. Administrator Fetzer confirmed Mr. Troyer assessing each of the pavilions mentioned, that being Rowmont and Summerdale. Trustee Haines stated that was correct.
Road Superintendent Masalko gave a brief update on Summerdale Park and stated that the power has been turned off at the pavilion. Mr. Masalko stated that the electrical line that comes from the box at the restroom to the pavilion is broke somewhere underground and that matter will have to be addressed in the spring.
Trustee Haines inquired of Fiscal Officer Schlegel that when gas prices are up, do we get more in gas tax, is it based on percentage or is it based on how much per gallon. Mr. Schlegel stated that we get the same amount, $.03 per gallon, regardless of what the gas price is.
Fiscal Officer Schlegel stated that in regard to Road Superintendent Masalko’s budget, most everything was funded with an exception of a few things.
Trustee Haines inquired of Road Superintendent Masalko what the next big equipment purchase would be and asked how the loader was holding up. Mr. Masalko stated that he did not think that a new loader could be purchased for $46,000. Trustee Haines inquired if this was the most needed piece of equipment and Mr. Masalko replied that it was because a lot of hours are put on the loader due to the yard waste maintenance. Trustee Haines inquired what the cost would be for a new loader and Mr. Masalko stated that a new loader would be approximately $100,000. Mr. Masalko also stated that we could also look into leasing a new loader.
Fiscal Officer Schlegel stated that the Summerdale project was funded and stated that when he predicts the carryover, he predicts the lower end and added that it is most probable that the carryover will be adequate, if not it would be very close. Trustee Haines inquired that if we have a light winter on salt and we would have extra in that category, it could possibly be put toward the loader purchase. Mr. Schlegel stated that yes, per the Road Superintendent’s request and the Board’s approval, things can be moved around if that would be necessary.
Trustee Chessler inquired when we could match up what needs to be paved this year to the amount of money available in that category. Mr. Masalko stated that in regard to the Summerdale OPWC Phase I from page 2 on the projected budget request under paving is taking $287,200 and this is depending on the Commissioners giving $50,000 per year for three (3) years; this number will come down and $150,000 will come off of the $287,000 that can be put back into paving. Trustee Haines inquired if $446,000 would be ten (10) miles of road, Mr. Masalko stated that was correct.
Mr. Schlegel stated that in regard to the costs predicted for paving, the only thing deceiving about these figures is that we are also doing the Summerdale project.
Mr. Masalko inquired of Trustee Haines if he could assist him in recovering the above-mentioned monies from the Commissioners. Trustee Haines indicated that he would and also referred to the final bids on this evening’s Agenda. Based on the end results of this evening’s meeting, Trustee Haines indicated that he would contact Commissioner Regula to indicate that the Township is fully funded on this Summerdale project and find out what we need to do to apply for this $150,000 that they said they would match.
Trustee Laubacher referred to Road Superintendent Masalko’s projected budget request under building maintenance and phone systems and asked if he had an estimate for the phone system.
POLICE DEPARTMENT
Fiscal Officer Schlegel referred to page 7 of the appropriations sheet. Mr. Schlegel stated that as the Board is aware, with the Levy passing, it brought in an additional $839,920 and we did away with the other two (2) levies and now have the 3.90 and 3.49 mills bringing the entire budget to $3,535,912.18. Mr. Schlegel stated that this number will go up and added that he put the carryover at -0-but there will be some carryover. Mr. Schlegel stated that the deceiving part is if you would look at everything that Chief Pomesky has requested, there is not much different except totals and equipment. When looking at other expenses it shows $644,594.18, but $250,000 of this going to go back to the General Fund which actually lowers that number. When looking at this budget, everything else was funded including salaries.
Trustee Haines inquired of Police Chief Pomesky what his allowance was set at for new employees. Chief Pomesky stated that he would like to speak with the Board at the first part of 2015 to get a game plan for some additional hiring and would like to bring on three (3) part time officers initially and then explore full time hires later. Chief Pomesky stated that by bringing in the part time officers, it would give us a chance to preview them to get a good fit for the Township with the ability to make a long term commitment with them.
Fiscal Officer Schlegel stated that as the Board is aware, two part time officers are less expensive than full time because of health care, etc.
Trustee Laubacher referred to the other expense portion of the projected budget; if you take $250,000 out of the $644, you have $400,000. Mr. Schlegel stated that there must be a carryover taken into consideration. Mr. Schlegel stated that in regard to previous discussion, this budget will get us through at least six (6) years.
Trustee Haines inquired of Chief Pomesky when was the last time a cruiser was purchased. Chief Pomesky stated that it was when we won one back in 2011. Chief Pomesky stated that one of the fortunate things that we have been able to do from the IT trend within the Township with digital cases, we have been able to absorb some of this with the law enforcement trust fund, a chart, attached before the Board, to show what is trending in our Township with the digital cases and what we are accruing annually for storage. Chief Pomesky stated that through forfeiture money that has not come as an expense to the Township, we have been able to develop an infrastructure to absorb these cases. From 2008 to 2013 we have sharply increased what we are acquiring as an agency. Chief Pomesky stated that this trend will more than likely hold steady for the next five (5) years.
Fiscal Officer Schlegel stated that through the Bureau of Worker’s Compensation, we are up 45% due to the past circumstances and are not eligible for the group rating at this time.
Police Chief Pomesky stated that his two (2) main focuses for 2015 will be staffing and updating the fleet for the officers that are the first responders.
FIRE DEPARTMENT
Fiscal Officer Schlegel stated that as the Board is aware, the Fire Department levy is up for renewal in 2015. There is a 2.9 mil levy that generates $1,499,424.69. Mr. Schlegel stated that in looking at Chief Martin’s budget, the biggest difference is that in 2014 $3,150,609.00 was funded and his carryover went down. Fiscal Officer Schlegel stated that some big purchases were made this year.
Chief Martin stated that some possibilities were discussed for next year but can be discussed at a later time with regard to adhering with the budget this evening.
Mr. Schlegel gave a brief overview of the Fire Department’s projected budget estimate and stated that it looks fine.
Trustee Laubacher inquired as to the contracts listed. Chief Martin gave a brief explanation in that regard.
Trustee Haines inquired of Fiscal Officer Schlegel with regard to Police Chief Pomesky’s projected budget request with the carryover being at -0-. Mr. Schlegel stated that there will be some carryover and briefly explained the advanced money into that account.
_____________________________________________________________________________________
Call to Order/ Pledge of Allegiance:
Excused absence:
Additions/Deletions to Agenda:
Police Chief Pomesky stated that the Step II Grievance Hearing for Officer Locy should be removed, it will go to the Labor Management and has been resolved.
Trustee Chessler made a motion that based on the information provided by the Police Chief, to delete Agenda 4b from this evening’s Agenda; Seconded by Trustee Haines.
ROLL CALL: Mr. Laubacher, yes. Mr. Chessler, yes. Mr. Haines, yes.
Trustee Laubacher stated that Road Superintendent Masalko has an Agenda item for the Road Department to be added regarding a low bid on the construction of the Summerdale/Partridge Storm Sewer Improvement project item #4 – Consideration of the Approval of the Construction Inspection Services for the Summerdale/Partridge Sewer Improvement and Permission to Request Authorization to Proceed from OPWC.
Road Superintendent Masalko stated that the Board does have the supporting documents, but it was just not added to the Agenda.
Trustee Laubacher made a motion to add this Agenda Item #4 to the Road Department; Seconded by Trustee Chessler.
ROLL CALL: Mr. Laubacher, yes. Mr. Chessler, yes. Mr. Haines, yes.
Public Hearings/Invited Guests:
Mark Woessner and Lisa Brown, Huntington Brokers ~ Health Benefits Presentation
Mark Woessner introduced himself and Lisa Brown and stated that they have a package of an overview regarding some of the documents that have been discussed within the last several months in regard to the health benefits for the Township. Mr. Woessner gave a brief summary and stated that it was a pleasure to have the opportunity to do business with the Township.
Mr. Woessner stated that regarding the renewal process, they prepare a bid, request quotes from the fully insured markets that are available, in this case, eight (8) markets and received proposals from four (4). Mr. Woessner briefly summarized the negotiations and process and stated that their recommendation is to renew the current benefits with Aultcare and ask the Trustees to confirm this at this point and time.
Trustee Chessler thanked Huntington Broker, Mark Woessner and Account Manager, Lisa Brown for being here this evening and gave a brief summary of the Township’s contractural obgitations to lead us to better programs that directed us to our decision to continue coverage with Aultcare. Trustee Chessler also stated the Board’s appreciation for the efforts that Huntington, as well as the members of the collective bargaining units and Township personnel put forth to evaluate this process to bring us to this final decision.
Trustee Chessler made a motion that based on the review and evaluation with assistance from Huntington Insurance and our employee health benefits review committee the Board of Trustees, for the year 2015, enter into the proposed agreement with Aultcare for the various products and services set forth; Seconded by Trustee Laubacher.
ROLL CALL: Mr. Laubacher, yes. Mr. Chessler, yes. Mr. Haines, yes.
Mr. Woessner confirmed a document, attached before the Board, that needs to be signed with approval for an increase in fees on the sum funded portion of the plan for the dental, vision, and COBRA. Mr. Woessner referred to the administrative rates that are requested of an increase of approximately 2 ½% . Mr. Woessner added that those fees are very competitive in the marketplace; they administer, pay all the claims, adjudicate the claims, provide customer service on the dental, vision and COBRA plans and stated that his recommendation also is to accept this offer.
Law Director Hall verified of Mr. Woessner if this is what is reflected in the above mentioned document. Mr. Woessner stated that it was.
Trustee Haines stated that based on the recommendations of Mr. Woessner makes a motion that the Board approve the Aultcare administrative fees for 2015 with vision being at $1.50, dental at $3.85 and Cobra at $2.45 for a total of $7.80 for the year 2015; Seconded by Trustee Chessler.
ROLL CALL: Mr. Laubacher, yes. Mr. Chessler, yes. Mr. Haines, yes.
On behalf of the Board, Trustee Laubacher again thanked Mr. Woessner and Lisa Brown for their assistance in this process as well as the Health Benefits Committee members. Mr. Woessner stated that it was a pleasure and added that they were looking forward to continuing the relationship with the Township.
Communications:
Consider Request of Rafael Rodriguez, Canton Community Development
Trustee Chessler stated that he was contacted by a member of the City of Canton’s Community Development Department, Rafael Rodriguez. Mr. Rodriguez explained that he was working with the owner and agent of Doctor’s Hospital, Mr. Ed Davila to explore development possibilities. Trustee Chessler stated that one of the things necessary in order to develop the property is an assessment need be done to potentially obtain funds and is known as the Phase I EPA assessment. The owner is requesting that this assessment be conducted and Mr. Rodriguez has offered his assistance in preparing the necessary forms.
Trustee Chessler added that this would be of no cost to the Township but should a cost be involved, it would be paid for through other funds, not Township funds. Trustee Chessler stated that he does not know of a guarantee of development, but added that there is a necessity that a Phase I assessment by the Ohio EPA be conducted in order for development proposals to proceed. Trustee Chessler stated that he received this request late last week along with an information sheet from the Ohio EPA that describes grant funded brown fueled assistance and a little more information on the fact that a public entity such as Perry Township needs to be the sponsoring agency for this assessment. Trustee Chessler stated that he could have copies made to be considered at the next meeting in January or if this could be considered this evening. Trustee Chessler stated that Mr. Rodriguez had stated that if necessary, he would attend a meeting to answer any questions that we may have in regard to this matter. Trustee Chessler stated that Mr. Rodriguez is working in conjunction with the representative that we have dealt with that representing Mr. Davila’s interest in the Doctor’s Hospital building.
Trustee Haines inquired if there was any reason that we would need to do this tonight versus the first meeting in January. Trustee Chessler stated that he was not aware of any factors that would come in to play if we did not do this tonight as opposed to the first meeting in January. Trustee Haines stated that he would like to ask Mr. Rodriguez to make his presentation to the Board in January. Trustee Chessler stated that in the meantime, he would make copies available to the Board to provide additional information regarding this matter.
Public Speaks on items up for Board Approval: None.
Township Business requiring Board Action: None.
Unfinished Business: None.
New Business:
Trustee Laubacher made a motion to approve bills in the amount of $68,018.50 for the week ending December 2, 2014 and bills and payroll in the amount of $125,736.26 for the week ending December 16, 2014 for a combined total of $193,754.76; Seconded by Trustee Haines.
ROLL CALL: Mr. Laubacher, yes. Mr. Chessler, yes. Mr. Haines, yes.
Fiscal Officer:
Consider Clearing Three (3) Outstanding Checks which are Over One (1) Year Old for a Total of $70.82
Fiscal Officer Schlegel stated that he is requesting the Board to approve clearing three (3) outstanding checks that are one (1) year old in the total amount of $70.82.
Trustee Laubacher made a motion that the Board approve the request to clear the three (3) outstanding checks that are over one (1) year old for a total of $70.82; Seconded by Trustee Haines.
ROLL CALL: Mr. Laubacher, yes. Mr. Chessler, yes. Mr. Haines, yes.
Administration:
Fire Department:
Consider Purchasing Mobile Radios
Fire Chief Martin stated that the Fire Department is requesting the Board of Trustees to authorize the purchase of twenty (20) Motorola XPR 40-watt mobile radios at a price not to exceed $11,904.60 from B&C Communications in Akron, Ohio. Chief Martin briefly explained some information regarding the current mobile radios and added they are twelve (12) years old and at this time, there is a rebate program for the vertex radios to replace all of the mobile radios and apparatus with compatible Motorola radios.
Trustee Chessler inquired of Chief Martin at what frequency these radios were listed at. Chief Martin stated that they were a 400 system, not an 800 system. Chief Martin gave a brief description of the 400 system versus the 800 system.
Trustee Chessler requested that the Board table this particular matter and ask for another meeting in order to learn a little more on this subject to enable them to ask better questions in this regard. Chief Martin stated that we will lose the rebate in this instance.
Trustee Haines inquired of Chief Martin how much the rebate would be. Chief Martin stated that on ten (10) radios, we would receive a rebate in the amount of $1,250.00 which would be far more than we would be able to get if we were to put them on Gov.Deals based on their age.
Trustee Laubacher made a motion that we authorize Chief Martin to bid the radios at $11,904.60.
Trustee Haines inquired of Chief Martin if everything will then be in compliance at this point. Chief Martin stated yes and added that all the units would be Motorola units. Trustee Haines inquired of Trustee Chessler if his hesitation and concern was that we should be more focused on the Motorola 800 system.
Trustee Chessler stated that he is thinking about the compatibility of the future and added that since the Board has looked into this matter quite extensively at one point in time he wants to be satisfied in knowing that we are looking at this in the larger picture from the fire department and safety forces aspect and not just in 2015 but that we are going forward in the next several years.
Chief Martin stated that in regard to the county 800 system, they are not seeing a lot of people move to this system. Chief Martin added that Canton Township recently went over to the Marks System and within thirty (30) days dropped it because of the expense and the problems with communication. Chief Martin further added that with the Marks System, there is a continuing monthly cost as well as a rental fee on those radios.
Trustee Haines stated that he agrees with tabling this matter for further review. More discussion took place regarding moving forward with the 400 system.
Fire Chief Martin stated that in the long run, he does not see them switching from the 400 system and added that he feels the 400 system is the best system around. Chief Martin added that we are able to communicate with Jackson and Canton Townships with the 400 system. Chief Martin added that the 800 system still does not give the fire ground communications that the 400 system gives.
Trustee Haines stated that based on Chief Martin’s research, he will second the motion.
ROLL CALL: Mr. Laubacher, yes. Mr. Chessler, no. Mr. Haines, yes.
Consider Purchasing SCBA Bottles
Fire Chief Martin stated that the Fire Department is requesting the Board of Trustees to authorize the purchase of twenty (20) MSA, H-30, 4500 psi, 30-minute Carbon Fiber Air Cylinders at a cost not to exceed $14,600 from Fire Force, Inc. Chief Martin gave a brief explanation regarding the present inventory of SCBA bottles and the replacement of them as well as the significant savings with purchasing the bottles from Fire Force.
Law Director Hall stated that if the Board is inclined to approve this request, the motion should reflect that the authorization was in 2014, but the purchase and the payment will be made in 2015.
Trustee Chessler made a motion that based on the request of the Fire Chief that the Board authorize the purchase of twenty (20) MSA, H-30, 4500 psi, 30-minute Carbon Fiber Air Cylinders from Fire Force, Inc. at a cost not to exceed the quoted price of $14,600 and further authorize the Fiscal Officer to complete the purchase in the year 2015; Seconded by Trustee Haines.
ROLL CALL: Mr. Laubacher, yes. Mr. Chessler, yes. Mr. Haines, yes.
Consider Accepting the Resignation of Zachary Lynch
Fire Chief Martin stated that the Fire Department is requesting that the Board of Trustees accept the resignation of probationary part-time firefighter/paramedic Zachary Lynch effective December 16, 2014, resignation letter attached before the Board. Chief Martin stated that Zachary was able to obtain fulltime employment with the Bolivar Fire Department and no longer has time to dedicate what we need as a part-time individual.
Trustee Haines made a motion that the Board accepts the resignation of part-time firefighter/paramedic Zachary Lynch effective December 16, 2014; Seconded by Trustee Laubacher.
ROLL CALL: Mr. Laubacher, yes. Mr. Chessler, yes. Mr. Haines, yes.
Consider Hiring Temporary Part-Time Maintenance Person
Fire Chief Martin stated that as the Board will recall that at the last meeting, the Fire Department was considering hiring a temporary, part-time individual to take care of some building improvements and maintenance projects that have not been able to be completed.
Chief Martin stated that the Fire Department is requesting that the Board of Trustees hire John Edwards as a temporary part-time maintenance employee at a starting rate of pay of $10.25 per hour. John will be afforded all benefits that are applicable to part-time employees and shall abide by all rules and regulations applicable to Perry Township employees. Mr. Edwards will be assigned to a 24 hour work week.
Law Director Hall stated that if the Board is inclined to approve this hire, he would suggest that the hire be listed as seasonal, part-time employment.
Trustee Haines made a motion that the Fire Department hire John Edwards as a seasonal, part-time maintenance employee at a starting rate of $10.25 per hour. Trustee Haines stated that John will be afforded all benefits that are applicable to part-time employees and shall abide by all rules and regulations applicable to Perry Township employees. Mr. Edwards will be assigned to a 24 hour work week; Seconded by Trustee Chessler.
Fiscal Officer Schlegel inquired if this current position will affect Mr. Edward’s being part-time in the Park Department as far as the hours and also inquired if these part-time hours had to be added together.
Law Director Hall stated that it is his understanding that Mr. Edwards will not be working in the Park Department and will be technically laid off from the Park Department. Mr. Hall added that Mr. Edwards will then shift into a 120 day seasonal part-time position under the Fire Department.
Trustee Chessler inquired if each of these above-mentioned positions will allow for 1500 hours per year, separately. Mr. Hall stated that was correct.
ROLL CALL: Mr. Laubacher, yes. Mr. Chessler, yes. Mr. Haines, yes.
Police Department:
Road Department:
Consider Purchasing Road Deicing Salt for 2015 Snow Season
Road Superintendent Masalko stated that he is requesting the Board’s approval to purchase road deicing salt for the 2015 snow season at any given time. The road deicing salt will be delivered at the Road Department salt dome from Cartdale Products. Road Superintendent Masalko also requests permission to use the services of DRS Services Incorporated for the salt elevation with a total combination not to exceed a total of $243,960.00 for the 2015 snow season.
Trustee Chessler made a motion that the Board authorize the expenditure of an amount not to exceed $243,960.00 for the purchase of salt and the necessary services by DRS services to place the salt in an elevated position in the storage facility; Seconded by Trustee Haines.
ROLL CALL: Mr. Laubacher, yes. Mr. Chessler, yes. Mr. Haines, yes.
Trustee Laubacher inquired of Road Superintendent Masalko how much salt has been put out this year. Mr. Masalko stated approximately 1000 tons.
Consider Apparent Low Bid for Construction of Summerdale/Partridge Storm Sewer Improvements and Permission to Request Authorization to Proceed from OPWC
Road Superintendent Masalko stated that he would like to ask Township Engineer Karl Oprisch to assist him with this; to accept the apparent low bid for the construction of the Summerdale/Partridge Storm Sewer Improvement and permission to request authorization to proceed with OPWC funding. Mr. Masalko stated that he would also like to request the Board’s authorization to appoint his position of project manager to sign all documents for the notice to proceed. Mr. Masalko stated that the Board has all the supporting documents before them and will answer any questions in this regard.
Trustee Laubacher inquired of the company who received the bid for this project. Mr. Masalko stated Haynes Construction of Norwalk, Ohio at $860,704.25.
Trustee Haines inquired of Mr. Oprisch if he had any comments to add. Mr. Oprisch stated that he and Mr. Masalko reviewed the submitted bids and had also presented the bid package to the Law Director for his review. Mr. Oprisch stated that they has also requested Law Director Hall to ensure that the references supplied by the contractor were qualified through the Ohio Department of Transportation. Mr. Oprisch stated that they are requesting the Board’s authorization to move forward and request OPWC’s authorization also.
Law Director Hall stated that he reviewed the above mentioned documents and relayed to the Board that the requisite bid bond is in place and all the legal requirements are subject to Mr. Masalko and Mr. Oprisch’s recommendation and ready for the Board’s consideration.
Trustee Chessler stated that for discussion purposes makes a motion that the Board authorizes the following:
- That the Board accepts the apparent low bid for the construction of the Summerdale/Partridge Storm Sewer Project as quoted from Mark Haynes Construction Company in the amount of $860,704.25.
- That the Board further authorizes John Masalko as our Road Superintendent to be the designated Project Manager for Perry Township to sign any necessary documents that carry out the acts required in the contracts.
- That the Board requests authorization to proceed from the Ohio Public Works Commission; Seconded by Trustee Haines. Trustee Haines stated that may he add that Haynes Construction is spelled differently and is no relation to him.
ROLL CALL: Mr. Laubacher, yes. Mr. Chessler, yes. Mr. Haines, yes.
Consider Drainage Concerns on Chippendale
Road Superintendent Masalko stated that he may ask Trustee Laubacher to step in for explanation regarding this matter. Mr. Masalko stated that this matter was first discussed at the November 25, 2014 Regular Meeting regarding road pipe going down between two houses on Chippendale. Mr. Masalko stated that the Board decided not to direct the Road Department to go off road in order to do this project but since then, Mr. Laubacher has spoken with Stark County Engineer Keith Bennett and Gary Connor that this could be requested of the Stark County Commissioners to be included on the ditch program project. Mr. Masalko stated that the Engineer’s Office proposed that they would install the pipe if the Township would supply the pipe. Mr. Masalko stated that 140 feet of 18 inch plastic pipe in the amount of $1,300.00 would be needed to complete this project.
Trustee Laubacher stated that he had previously requested the pipe to be purchased and put in and then after being connected to the pipe that is already in there, it would come out as a swale in the resident’s backyard. Trustee Laubacher stated that when he and Gary Connor went back there, they found the 48 inch pipe that was at the back of the resident’s lot that runs down through an easement that Mr. Murphy had previously put in there when they built the allotment. Trustee Laubacher stated that for some reason this pipe was never connected and stated again that the County Engineer was willing to connect this pipe if the Township paid for the pipe.
Trustee Chessler stated that when this matter was previously discussed, he had in his notes that there was no demonstration that the current conditions caused any flooding in the Township roadway and that there was no identifiable benefit to the Township; that the benefits were primarily to the private property owners. Trustee Chessler added that in a previous similar situation, the Board had denied the property owner’s request. Trustee Chessler inquired how we were going to tell people in the future that the Township will or won’t pay for things.
More discussion took place regarding this matter in that this concern seemed more of a developer issue than a Township related issue. Trustee Laubacher stated that Gary Conner did conclude that this issue was also a problem for the roadway in that area. Trustee Chessler inquired of Trustee Laubacher if Mr. Conner would put this in writing and sign his name to it. Trustee Laubacher stated that he would speak to Keith Bennett and Gary Connor to address this.
Consideration and Approval of Construction Inspection Service for Summerdale/Partridge Storm Sewer Improvement and Permission to Request Authorization of OPWC
Road Superintendent Masalko stated that this is an estimate for full time observation services of the project from Hammontree & Associates in the amount of $35,000 as well as the fee for construction administration services in the amount of $5,000 for the total amount of $40,000. Mr. Masalko stated that this will part of the OPWC funding that Hammontree will apply for as soon as we sign the notice to proceed.
Trustee Laubacher inquired if Hammontree will conduct the inspection of the Summerdale/Partridge project in the amount of $40,000 and also inquired if this amount would be funded as part of the OPWC grant. Mr. Masalko stated that was correct.
Trustee Chessler inquired if this amount from Hammontree was rolled into the $860,704.25 amount or if that was in addition to the construction amount. Mr. Oprisch stated that this amount from Hammontree would be in addition to that $860,704.25 that was included in the original application.
Trustee Laubacher made a motion that the Board grant the approval of the inspection services for the Summerdale/Partridge Storm Sewer Improvements and permission to request that authorization from OPWC to provide Hammontree for services in the amount of $40,000; seconded by Trustee Chessler.
ROLL CALL: Mr. Laubacher, yes. Mr. Chessler, yes. Mr. Haines, yes.
Law Director: None.
Zoning: None.
Parks/Recycling: None.
Department Matters Not Requiring Board Action:
Administration: None.
Fire Department: None.
Parks/Recycling: None.
Police Department: None.
Road Department: None.
Zoning: None.
Law Director: None.
Upcoming Events:
~Bicentennial Event – Light Up Perry – Christmas Lighting contest: register at www.perrytwp.com
Public Speaks-Open Forum:
Steve Toohey – 642 Summerdale Ave. NW, Massillon. Mr. Toohey stated that he was here this evening to make comments regarding the 2007 Chevy D.A.R.E. car and it’s removal from the Police Department fleet as of December 1, 2014. Mr. Toohey read his letter aloud, attached before the Board.
Mr. Toohey asked Chief Pomesky if he had recorded their December 5, 2014 conversation or any other conversation that they had in the past. Trustee Laubacher indicated to Mr. Toohey that he had to directly address the Trustees. Mr. Toohey repeated his question and addressed it to the Trustees or the Police Chief. Trustee Haines stated that he could not answer for Chief Pomesky. Chief Pomesky stated that he has not but stated that Mr. Toohey was being recorded now. Mr. Toohey again repeated his question and Chief Pomesky answered that he was not recorded. Mr. Toohey again inquired of Chief Pomesky if he has ever been recorded in past conversations. Trustee Laubacher again stated that Mr. Toohey would have to address the Trustees.
Mr. Toohey addressed Trustee Laubacher and inquired if he would ask Chief Pomesky if he has ever tape recorded conversations with him in the past. Trustee Laubacher inquired of Mr. Toohey why he was asking this question. Mr. Toohey stated that as a public servant, he had a right to know something that he has heard happens and added that this is a simple yes or no. Trustee Laubacher indicated that Mr. Toohey would have to ask Chief Pomesky this question in private. Mr. Toohey indicated that this is Public Speaks and is a public issue.
Trustee Chessler stated that this was not a public interrogation and this was not the right place for Mr. Toohey to put someone on the stand like they are in an interrogatory and asked Mr. Toohey why he would not address Chief Pomesky with this question privately. Trustee Chessler inquired if there was some reason why Mr. Toohey had to make this a public spectacle. Mr. Toohey stated that he was not making a public spectacle. More brief dialogue continued and Mr. Toohey indicated that he would accept Chief Pomesky’s answer of no that he was not tape recorded on December 5, 2014 regarding the DARE car and make that pubic record.
Executive Session(s):
Trustee Laubacher made a motion that the Board adjourn into an Executive Session pursuant to ORC 121.22 (G) (1) compensation to include the Board and Fiscal Officer with no action to be taken; Seconded by Trustee Chessler.
ROLL CALL: Mr. Laubacher, yes. Mr. Chessler, yes. Mr. Haines, yes.
The Board adjourned into Executive Session at: 8:02 pm
The Board adjourned from Executive Session at: 8:25 pm
Adjournment:
With nothing further to come before the Board, Trustee Haines made a motion to adjourn the meeting at 8:25 pm; Seconded by Trustee Laubacher.
Lee Laubacher, President Joe Schlegel, Fiscal Officer