Work Session
Perry Township Board of Trustees
Work Session
May 10, 2011 7:00pm
The Board of Trustees has previously reserved the right to take action at this meeting
Call to Order/Pledge of Allegiance:
Excused absence: None.
Additions/Deletions to Agenda:
Trustee Capaldi stated that she received a call from a resident regarding a ditch that needs cleaned out. This complaint was discussed and forwarded to Mr. Masalko, Road Superintendent.
Public Hearings/Invited Guests:
Dave O’Donnell- Terry Asphalt- Presentation
Mr. O’Donnell stated that he and Mr. Masalko have been working hard on getting an alternative paving program for Perry Township. Microsurfacing is an asphalt type of material. Its composition is asphalt emulsion, aggregate, water, mineral fillers and cement. It goes into microsurfacing tapers and there is a mill that runs through the center with an on board computer that calibrates the ingredients. Microsurfacing is not a product to reconstruct roads with. This is an application to renew and revitalize aging roads. The applications that will be used in Perry Township are the black mat, microsurfacing, overband crack seal, cape seal and sami. Trustee Capaldi stated that she would like to view the roads in Plain Township as they have already utilized these applications. Mr. Hall stated that he was going to draft the letter to enter into an agreement with the Ohio Department of Transportation’s (ODOT) cooperative purchase pricing for the product of 101G-12. Mr. Hall stated that he would prepare a formal resolution in regards to the agreement with Strawser Construction, Inc. Mr. Masalko will forward the resolution to Mr. O’Donnell once it is signed.
Trustee Capaldi made a motion that the Board authorize the Road Department to issue a letter for their participation in the 101G-12 program with Strawser Construction; Seconded by Trustee Laubacher.
ROLL CALL: Mr. Laubacher, yes. Mr. Chessler, yes. Miss Capaldi, yes.
Trustee Chessler made a motion that the Board agree to enter into an agreement with Strawser Construction, Inc. as proposed in their May 10, 2011 letter to the Perry Township Board of Trustees for resurfacing certain Perry Township streets as outlined in that letter with a total contract price not to exceed $392,732.00; Seconded by Trustee Laubacher.
Trustee Capaldi inquired what other vendors provide this type of service. Mr. O’Donnell stated that there is only one other vendor in the state.
ROLL CALL: Mr. Laubacher, yes. Mr. Chessler, yes. Miss Capaldi, yes.
Nick Morris- Fasnacht Farm Park Coordinator- Tenant Farmer Draft Lease
Mr. Morris stated that after last weeks meeting with the Board he had a conversation with Proposed Tenant Farmer, Mr. Paul Bender. After relaying all of the Board’s responses regarding Mr. Bender’s suggestions he stated that he is still interested in becoming the tenant farmer. Mr. Morris stated that he told Mr. Bender that he will have to re-draft his proposal to show that he is still interested in making the operation work without the livestock options that he had originally proposed to the Board. Mr. Bender has sent a response to each of the four (4) issues that were addressed. Mr. Morris stated that Mrs. Alyssa Bender drafted a revised proposal and Mr. Bender submitted it to the Board. Mr. Bender stated that any type of investment in having sheep or cows on the property as limited as they may be, would be an investment that would go beyond the five (5) year life span of the lease. Therefore, it would not be prudent for Mr. Bender to make that type of investment anyways. Mr. Morris stated that Mr. Bender is willing to hold off on the idea of livestock. The revised proposal does request a small flock of laying hens to sell eggs on the property and to help fertilize and keep bugs out so that he can be as organic as he can justify.
Mr. Morris stated that in regards to the updates in the house the school year is winding down and it is not likely that students will be able to perform the work. Mr. Bender is proposing that he front the money to make the improvements and then be credited for that work down the road. The Township is currently waiting on quotes for this service. Trustee Capaldi stated that the Township could wait to see what the price of the quotes are and then Mr. Bender can determine if the cost is manageable. Mr. Morris stated that would be fair.
Mr. Morris stated that Mr. Bender has offered to accept responsibility for mowing the property. Long term the Township can minimize the foot print of the property because there are plenty areas that can be used to grow natural grass and landscaping.
Mr. Morris stated that Mr. Bender has indicated that he will pay in one check, the fair market value for the agricultural land. For example if Mr. Bender wants to farm three (3) acres at $60.00 per acre then he will write a check for $180.00. Trustee Capaldi inquired if Mr. Rohr had started doing anything at the farm yet this season. Mr. Morris stated that the land has not yet been touched and Mr. Bender would have room to farm as well as Mr. Rohr. Trustee Capaldi inquired if both farmers were conducive to the overall plan for the farm. Mr. Morris stated that it is conducive at this time.
Trustee Capaldi stated that the hens have to live in little trailers and inquired if everyone was aware of what the trailers look like and if they are comfortable with it. Mr. Morris stated that Mr. Bender could use the trailers or he could fix up the chicken coup that is already on the property. Trustee Capaldi inquired if the Board would be presented with a contract at the next regular meeting. Mr. Morris stated that would be possible and he will make the appropriate adjustments.
Communications:
Trustee Laubacher stated that the Board signed letters for Sherri Barth and Keri Dean thanking them for the coordinating of the 2nd Annual Project Perry Pride. Trustee Laubacher stated that Miss Dean had done a fantastic job of coordinating the efforts as the Township’s representative.
Public Speaks on items up for Board Approval: None.
Township Business requiring Board Action:
Unfinished Business:
New Business:
Trustee Laubacher made a motion to approve bills and payroll in the amount of $149,944.18 for the week ending May 10, 2011; Seconded by Trustee Capaldi.
ROLL CALL: Mr. Laubacher, yes. Mr. Chessler, yes. Miss Capaldi, yes.
Fiscal Officer:
Trustee Chessler made a motion to approve the minutes from the May 3, 2011 Regular Meeting minutes; Seconded by Trustee Capaldi.
ROLL CALL: Mr. Laubacher, yes. Mr. Chessler, yes. Miss Capaldi, yes.
Administration:
Consider Accepting OTARMA Renewal
Administrator Fetzer stated that it is time for the Township to renew with OTARMA Insurance Agreement. The Board has received a revised statement of values, coverage summary and contribution breakdown. Mr. Hall has reviewed the document and does not have any additional questions.
Trustee Chessler made a motion that the board adopt and approve the relationship with OTARMA and renew its coverage with the annual amount of $143,064.00; Seconded by Trustee Laubacher.
ROLL CALL: Mr. Laubacher, yes. Mr. Chessler, yes. Miss Capaldi, yes.
Fire Department: None.
Police Department: None.
Road Department:
Consider Implementation of Establishing Casual Employees
Mr. Masalko asked the Board to consider the implementation of establishing casual employees at the Road Department. Trustee Capaldi stated that the reason for the resolution is to establish and describe the position so that it can be posted. Mr. Masalko stated that he presented the Board with a memorandum on April 29, 2011 outlining the basic guidelines to use for the casual employees. Trustee Capaldi inquired how the opportunities for employment will be solicited. Mr. Masalko stated that it will be solicited by word of mouth. Trustee Chessler inquired how the hourly rate of $12.00 an hour was determined. Mr. Masalko stated that $12.00 an hour was determined after discussion between him and the Law Director. Mr. Hall stated that $12.00 is in the market for casual, part-time or seasonal employees in a private industry. The Board discussed possible rates. Trustee Capaldi stated that since the Board is only passing a resolution for the implementation of establishing casual employees then a rate of pay can be determined at a later time when people are being hired. Mr. Hall suggested that the Board authorize Mr. Masalko to begin his process so that by the next regular meeting research can be done to find comparables of what other Township’s are doing in reference to casual employees.
Trustee Capaldi made a motion that the Board of Trustees resolve to create casual employees within the Perry Township Road Department as outlined in the resolution presented; Seconded by Trustee Chessler.
ROLL CALL: Mr. Laubacher, yes. Mr. Chessler, yes. Miss Capaldi, yes.
Law Director: None.
Zoning: None.
Parks: None.
Executive Session(s):
Department Matters Not Requiring Board Action:
Administration: None.
Fire Department: None.
Parks/Recycling: None.
Police Department: None.
Road Department: None.
Zoning: None.
Law Director: None.
Announcements:
1. Stark County Commissioners will conduct a public meeting at the Perry Township Hall on June 15, 2011 at 6:00pm to answer questions and concerns of the general public.
2. Safe Kids Day- May 21, 2011 from 11:00am until 2:00pm at the Gateway- Sippo.
3. May Township Trustee meeting schedule- May 10, Work Session and May 24, Regular Meeting
4. Perry Township hosting SCTA meeting on May 19, 2011 at 6:30pm at the Perry Township Police Department- Community Room
Public Speaks-Open Forum: None.
Adjournment:
With nothing further to come before the Board, Trustee Capaldi made a motion to adjourn the meeting at 7:58pm; Seconded by Trustee Laubacher.
ROLL CALL: Mr. Laubacher, yes. Mr. Chessler, yes. Miss Capaldi, yes.
Lee C. Laubacher, President
Joe Schlegel, Fiscal Officer